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How can you measure the impact of your disaster relief grant research and prospecting?

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As a grant administrator, you know how important it is to find and apply for funding opportunities that match your organization's mission and goals. But how do you know if your disaster relief grant research and prospecting efforts are effective and impactful? How do you measure the return on investment of your time and resources spent on identifying and pursuing potential funders? In this article, we will explore some ways to evaluate and improve your disaster relief grant research and prospecting strategies.

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Dr. Muhammad Usman (PhD, CFCIPD, PFHEA, SFSEDA, SMIEEE, CMBE)

Founder and CEO "The Case HQ" | AI Strategist and Thought Leader | Professor (Associate) | Accreditation Consultant |…
Vithana D.

Vice President Operational Excellence | Industry 5.0, Lean Six Sigma Balck Belt with over a decade of extensive…
Loretta Skiff

Grant Manager | Passionate Ocean and Global Sustainability Consultant | I help organizations find solutions and funding…

1 Define your objectives and indicators

Before you start your grant research and prospecting, you need to have a clear idea of what you want to achieve and how you will measure it. What are your specific, measurable, achievable, relevant, and time-bound (SMART) objectives for your disaster relief grant research and prospecting? For example, do you want to increase the number of applications submitted, the amount of funding secured, the diversity of funding sources, or the alignment of funding with your programmatic priorities? What are the indicators that will show your progress and success? For example, do you track the number of prospects identified, the quality of your proposals, the response rate from funders, or the feedback received from funders?

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Dr. Muhammad Usman (PhD, CFCIPD, PFHEA, SFSEDA, SMIEEE, CMBE)

Founder and CEO "The Case HQ" | AI Strategist and Thought Leader | Professor (Associate) | Accreditation Consultant | Scientific Patents | CIPD Level 7 SHRD | OTHM Level 8 SM&LP | Digital Learning Expert
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Clearly defined objectives and indicators are fundamental for successful grant research and prospecting in disaster relief efforts. Employing SMART criteria (Specific, Measurable, Achievable, Relevant, Time-bound) is crucial. Objectives might encompass increasing application submissions, securing specific funding amounts, diversifying funding sources, or aligning funding with programmatic priorities. Indicators help gauge progress and success, such as tracking the number of prospects identified, proposal quality, funder response rates, or feedback received.

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Vithana D.

Vice President Operational Excellence | Industry 5.0, Lean Six Sigma Balck Belt with over a decade of extensive experience in high-level operations and strategic management.
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To measure the impact of disaster relief grant research and prospecting, track key performance indicators (KPIs) such as the number of successful grant applications submitted, funds secured, and projects initiated. Assess the speed and efficiency of the process, evaluating time from research to application submission. Monitor stakeholder engagement, noting partnerships formed and community involvement. Solicit feedback from grant recipients and assess the tangible outcomes of funded projects. Analyze the effectiveness of communication strategies in conveying the organization's mission. Regularly review and adapt the research and prospecting strategy based on these metrics to optimize impact over time.

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2 Use data and tools to support your research and prospecting

To measure the impact of your disaster relief grant research and prospecting, you need to collect and analyze data that can help you assess your performance and identify areas for improvement. Using various tools and methods, such as databases, spreadsheets, surveys, interviews, or reports, you can gather and manage data. Examples of data to collect and monitor are the sources and criteria of your grant research and prospecting, such as websites, databases, newsletters, networks, referrals, or events; the characteristics and preferences of potential funders like mission, vision, values, priorities, geographic focus, eligibility requirements, application process, deadlines, or reporting expectations; as well as the results and outcomes of your grant research and prospecting like the number of prospects contacted, the number of proposals submitted, the number of grants awarded, the amount of funding received, the duration of funding terms and conditions of funding or the impact of funding on your disaster relief programs.

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Loretta Skiff

Grant Manager | Passionate Ocean and Global Sustainability Consultant | I help organizations find solutions and funding to improve peoples lives and the planet.
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Remember qualitative versus quantitative data points. Quantitative is easy: number of population served, percent changed by program, survey data in numerical form. It is most often used to identify patterns and relay factually accurate information that can be proven. Qualitative is the story telling part. It is data that is collected through images, survey responses, opinions, and interviews. Qualitative responses focus on documenting subjective experiences and your clients story through writing.

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3 Compare your results with your objectives and benchmarks

Once you have collected and analyzed data on your grant research and prospecting, you need to compare your results with your objectives and benchmarks. How well did you meet your SMART objectives for your disaster relief grant research and prospecting? Did you achieve the indicators you set for your success? How did you perform compared to your previous or expected results, or to your peers or competitors? What are the strengths and weaknesses of your grant research and prospecting strategies? What are the opportunities and threats for your future grant research and prospecting?

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Loretta Skiff

Grant Manager | Passionate Ocean and Global Sustainability Consultant | I help organizations find solutions and funding to improve peoples lives and the planet.
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Your results need to be measurable and time specific in your application. Example: The program will serve 100 adults over the 6-month program. Our response survey questions will help us measure the effectiveness of our program. Make sure your activities and objectives lead to easily measurable actions.

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4 Learn from your feedback and experience

The final step in measuring the impact of your disaster relief grant research and prospecting is to learn from your feedback and experience. What did you learn from the data you collected and analyzed, the comparisons you made, and the results you achieved? What did you learn from the feedback you received from funders, partners, beneficiaries, or stakeholders? What did you learn from your own experience and reflections? What are the best practices and lessons learned from your grant research and prospecting? What are the challenges and gaps that need to be addressed or resolved? What are the recommendations and action steps for improving your grant research and prospecting?

By following these steps, you can measure the impact of your disaster relief grant research and prospecting and use the insights and knowledge to enhance your grant administration skills and increase your funding opportunities.

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Loretta Skiff

Grant Manager | Passionate Ocean and Global Sustainability Consultant | I help organizations find solutions and funding to improve peoples lives and the planet.
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Some grant programs will give you feedback automatically. This is seen in government applications like DOE and NSF programs. Smaller funders sometimes discourage a request for application feedback. Build up a review network that you can turn to for your applications.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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John Zakian, CEcD

Federal Grant and Long Term Disaster Recovery Subject Matter Expert Focused on Economic, Housing and Infrastructure Strategic planning and Development
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What does not seem to be covered in this important topic is the National Disaster Recovery Framework (NDRF) which in 2011 became the federal government's playbook for post disaster response among a wide range of federal agencies. Anyone should completely read and understand the NDRF both to gain a clear picture of the role of multiple federal agencies in response to recovery from a disaster and to identify the likely and potential grant programs that will become available by applicable federal agency in post disaster response. Indeed, increasingly the nonprofit organizations with roles in post disaster response as well as corporate philanthropy/foundation grant programs are following the guidance in the NDRF.

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How can you measure the impact of your disaster relief grant research and prospecting?

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5

1 Define your objectives and indicators

2 Use data and tools to support your research and prospecting

3 Compare your results with your objectives and benchmarks

4 Learn from your feedback and experience

5 Here’s what else to consider

Grant Administration

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How can you measure the impact of your disaster relief grant research and prospecting?

1

2

3

4

5

1 Define your objectives and indicators

2 Use data and tools to support your research and prospecting

3 Compare your results with your objectives and benchmarks

4 Learn from your feedback and experience

5 Here’s what else to consider

Grant Administration

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