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How can you manage deadlines for multiple Food & Beverage Operations projects with ease?

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Managing deadlines for multiple Food & Beverage Operations projects can be challenging, especially when you have to coordinate with different teams, suppliers, clients, and stakeholders. However, with some planning, prioritization, and communication skills, you can ease the stress and deliver quality results on time. Here are some tips to help you manage your projects effectively.

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Alexandra Leung Gibb

Founder of Monogic | Restaurant Consultant | Business Columnist

1 Identify your goals and scope

Before you start working on any project, you need to define what you want to achieve and what resources you have. This will help you set realistic and measurable objectives, as well as identify the scope and boundaries of your project. For example, if you are planning a catering service for a wedding, you need to know the number of guests, the menu, the budget, the venue, and the timeline. You also need to clarify the roles and responsibilities of your team members, suppliers, and clients.

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Alexandra Leung Gibb

Founder of Monogic | Restaurant Consultant | Business Columnist
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Before beginning any project, it's important to establish your goals and inventory your resources. This allows you to set objectives that are both realistic and quantifiable, while also determining the project's scope and limits. Clarifying these core details upfront helps shape reasonable expectations. Additionally, clearly defining each player's role is key - whether that's your staff, vendors, or clients. Outlining who is responsible for what tasks, decisions, and communications helps avoid confusion down the road. Taking time at the onset to understand what you aim to achieve as well as the parameters you're working within sets the stage for a well-planned and smoothly executed project.

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Zineb Lahmidi

Resort Manager @Pronoia Community BALI | Hospitality & Branding | Food and Beverage | Public Relations | Event Design
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Générer du buzz autour d'un nouveau produit à l'aide d'événements peut être une stratégie très efficace. Voici quelques conseils pour y parvenir : 1. Organiser un événement de lancement 2. Créer un storytelling puissant 3. Inviter les médias et les influenceurs 4. Créer une expérience mémorable 5. Utiliser les réseaux sociaux 6. Offrir des incitations à la participation 7. Capitaliser sur le bouche-à-oreille

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Dimas Souza

Ger. Operacional | Comercial | Projetos e Suprimentos | Ger. de Alimentos e Bebidas | Escritor Técnico
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Definir os objetivos e recursos disponíveis antes de iniciar qualquer projeto é fundamental para seu sucesso e eficiência. Essa etapa inicial de planejamento n?o apenas estabelece dire??es claras, mas também ajuda a evitar desperdício de recursos e retrabalho. Além disso, a defini??o das fun??es e responsabilidades de todos os envolvidos, desde a equipe até os fornecedores e clientes, promove uma comunica??o eficaz e evita conflitos ou mal-entendidos ao longo do processo. Em suma, uma abordagem cuidadosa e detalhada na defini??o de objetivos e recursos estabelece uma base sólida para o desenvolvimento e execu??o bem-sucedidos de qualquer projeto.

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Raissa de Haas

Premium Mixers For Premium Hospitality | Co-Founder at Double Dutch Drinks ??| Forbes 30U30
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Before setting goals, you need your 'why' and values. Then think of what you need to achieve to get there. Plan the best routes, prioritise with the important/urgent matrix and ensure you've got the right people in the right roles accountable for each area of success.

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2 Break down your tasks and prioritize

Once you have your goals and scope clear, you need to break down your project into smaller and manageable tasks. This will help you estimate the time and effort required for each task, as well as identify the dependencies and risks. You can use tools like Gantt charts, calendars, or to-do lists to organize your tasks and track your progress. You also need to prioritize your tasks based on their urgency and importance. For example, you may need to order the ingredients, hire the staff, and confirm the venue before you can start cooking, serving, and decorating.

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Alexandra Leung Gibb

Founder of Monogic | Restaurant Consultant | Business Columnist
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Once your goals and scope are defined, break the project into smaller, manageable tasks. This allows you to estimate the time and effort for each task while also determining dependencies and potential risks. Tools like Gantt charts, calendars and to-do lists can help organize and sequence tasks, then track your progress. It's also important to prioritize tasks based on urgency and importance. For instance, when catering a wedding you may need to order ingredients, hire staff and confirm the venue ahead of activities like cooking, serving and decorating. Breaking the project into discrete steps shows the logical flow and allows for planning around interrelated components.

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3 Communicate and collaborate

Communication is key to managing deadlines for multiple projects. You need to communicate regularly and clearly with your team members, suppliers, clients, and stakeholders. You need to update them on the status of your project, inform them of any changes or issues, and seek feedback and input. You also need to collaborate with them to solve problems, share ideas, and coordinate actions. For example, you may need to negotiate with your suppliers for the best prices, consult with your clients for their preferences, and coordinate with your staff for their schedules and duties.

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Raissa de Haas

Premium Mixers For Premium Hospitality | Co-Founder at Double Dutch Drinks ??| Forbes 30U30
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Speaking to the team, divide and conquer! Pick the right people for each task and set check-ins and achievement dates. We'd always rather over-communicate!

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4 Monitor and adjust

Managing deadlines for multiple projects requires flexibility and adaptability. You need to monitor your project performance and compare it with your planned objectives. You need to identify any deviations, delays, or errors, and take corrective actions. You also need to adjust your plan and priorities if there are any changes in the scope, resources, or expectations. For example, you may need to revise your menu, reschedule your delivery, or hire more staff if there are unexpected events, such as a change in the guest list, a shortage of ingredients, or a staff absence.

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5 Celebrate and learn

Finally, managing deadlines for multiple projects also requires recognition and learning. You need to celebrate your achievements and appreciate your team members, suppliers, clients, and stakeholders. You need to acknowledge their contributions, thank them for their support, and reward them for their performance. You also need to learn from your experience and reflect on your strengths and weaknesses. You need to evaluate your project results, identify the lessons learned, and apply them to your future projects.

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Raissa de Haas

Premium Mixers For Premium Hospitality | Co-Founder at Double Dutch Drinks ??| Forbes 30U30
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We're all about celebrating the wins and bringing the party! It's in our DNA to find the joy and silver lining in every project, experience and challenge.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you manage deadlines for multiple Food & Beverage Operations projects with ease?

1

2

3

4

5

6

1 Identify your goals and scope

2 Break down your tasks and prioritize

3 Communicate and collaborate

4 Monitor and adjust

5 Celebrate and learn

6 Here’s what else to consider

Food & Beverage Operations

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How can you manage deadlines for multiple Food & Beverage Operations projects with ease?

1

2

3

4

5

6

1 Identify your goals and scope

2 Break down your tasks and prioritize

3 Communicate and collaborate

4 Monitor and adjust

5 Celebrate and learn

6 Here’s what else to consider

Food & Beverage Operations

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感谢您的反馈

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