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How can you manage CAD files across different software platforms and tools?

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If you work as an architect, you probably use different software platforms and tools to create, edit, and share CAD files. CAD stands for computer-aided design, and it is a process of creating and manipulating digital models of buildings, structures, or objects. CAD files can have various formats, such as DWG, DXF, SKP, or RVT, depending on the software you use. However, not all software can read or write all formats, and sometimes you need to convert, import, or export CAD files to collaborate with others or use different features. How can you manage CAD files across different software platforms and tools effectively and efficiently? Here are some tips and best practices to help you.

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1 Choose compatible formats

One of the first steps to manage CAD files across different software platforms and tools is to choose compatible formats. Compatible formats are those that can be opened, edited, and saved by the software you use, without losing data or quality. For example, if you use AutoCAD, you can work with DWG and DXF files, which are native formats for AutoCAD. If you use SketchUp, you can work with SKP files, which are native formats for SketchUp. However, if you need to share or import CAD files with other software, you may need to convert them to a common format, such as DXF, which is widely supported by many CAD software. Alternatively, you can use software that can read and write multiple formats, such as Revit, which can work with RVT, DWG, DXF, SKP, and other files.

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Kal H.

Director, Digital Delivery at Parsons Corporation
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Very recently we were collaborating with Third-party design firms designing plant processing facilities. Obviously their design authoring applications are totally different from the classical AEC Design Package we all own or use. We setup an interface using Grasshopper (Rhino), Inventor Pro and Revit to get models from Creo thru the STEP Format.

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Muhammad Javed

Design Coordinator at DesignLine Studio L.L.C
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Use common, non-proprietary file formats such as STEP (Standard for the Exchange of Product Data) or IGES (Initial Graphics Exchange Specification) for exchanging CAD data. These formats are widely supported by many CAD programs.

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Michael Barron-Wike

Michael Barron-Wike Architect AIA, a "Renaissance" Architect for the 21st century . Email: [email protected] . Phone: 707-292-7174
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Working with several different types of consultants to secure project evaluations has narrowed down file types I use to PDF files for all of them of my drawings and their work back to me, most of which are editable or transferable into my drawings as is as copy and paste items. If a CAD savvy consultant is used, who is needed to create new original work, everything is sent as a DWG file for their use in Autocad.

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2 Use cloud storage and collaboration tools

Another way to manage CAD files across different software platforms and tools is to use cloud storage and collaboration tools. Cloud storage and collaboration tools are online services that allow you to store, sync, access, and share CAD files from any device and location. For example, you can use Dropbox, Google Drive, OneDrive, or other cloud storage services to upload and download CAD files from your computer, tablet, or smartphone. You can also use collaboration tools, such as BIM 360, Autodesk Docs, or Trimble Connect, to share and coordinate CAD files with your team members, clients, or contractors. These tools can also provide features such as version control, commenting, markup, and viewing.

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Muhammad Javed

Design Coordinator at DesignLine Studio L.L.C
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Utilize collaborative platforms and version control systems designed for CAD, such as PDM (Product Data Management) and PLM (Product Lifecycle Management) systems. These platforms can help manage revisions, control access, and facilitate collaboration.

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Michael Barron-Wike

Michael Barron-Wike Architect AIA, a "Renaissance" Architect for the 21st century . Email: [email protected] . Phone: 707-292-7174
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Exactly! For me, the issue of a file collection being too big to email someone has required first that I compress the PDF files, and then collect all the JPEGS into folders, drawings into another folder, comment letters into another, consultants into another, and send them all to Dropbox to a saved collection of project team email addresses. This ensures the huge files are not kickbacked by various server systems limiting files to 10 megs or less.

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3 Follow naming and organization conventions

A third tip to manage CAD files across different software platforms and tools is to follow naming and organization conventions. Naming and organization conventions are rules or guidelines that help you to name and organize your CAD files in a consistent and logical way. For example, you can use prefixes, suffixes, or codes to indicate the project name, file type, version number, date, or author of your CAD files. You can also use folders, subfolders, or tags to group your CAD files by category, phase, or function. Following naming and organization conventions can help you to find, identify, and update your CAD files easily and avoid confusion or duplication.

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Michael Barron-Wike

Michael Barron-Wike Architect AIA, a "Renaissance" Architect for the 21st century . Email: [email protected] . Phone: 707-292-7174
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I totally agree and find that because I deal with clients who are not keeping track of their email correspondence as a cohesive thread in their Subject line, it is necessary for me to respond with a common project name and address. As work processes, each phase is added such as Design Phase(s), Construction Documents, Construction, etc. Searching emails later for specific phases is made so much easier.

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4 Optimize and backup your CAD files

A final suggestion to manage CAD files across different software platforms and tools is to optimize and backup your CAD files. Optimizing your CAD files means reducing their size and complexity, which can improve their performance and compatibility. For example, you can optimize your CAD files by purging unused or redundant data, simplifying geometry, or compressing images. Backing up your CAD files means creating copies or backups of your CAD files, which can protect them from loss or damage. For example, you can backup your CAD files by saving them to multiple locations, such as your hard drive, a USB drive, or a cloud service, or using a backup software or tool, such as Time Machine, Windows Backup, or Carbonite.

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Michael Barron-Wike

Michael Barron-Wike Architect AIA, a "Renaissance" Architect for the 21st century . Email: [email protected] . Phone: 707-292-7174
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I am laughing here over the backup mania that happens when there is a crash in a system! Did I have the most current work backed up? Is it on the Cloud or in office? Is the whole system gone or only a few files?? All of us have experienced this I am sure. So I recently purchased the largest external backup drive, and fastest for IN OFFICE backup. Each file is saved each day and the whole system backed up each week. I also have the cloud and a separate backup service online too just in case. Still is nerve wracking if there is a crash!!

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Muhammad Javed

Design Coordinator at DesignLine Studio L.L.C
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Managing Computer-Aided Design (CAD) files across different software platforms and tools can be challenging due to the proprietary nature of many CAD programs. However, there are several strategies and best practices that can help streamline the process and enhance interoperability: -Neutral File Formats -CAD Translation Software -CAD Interoperability Tools -BIM (Building Information Modeling) -Training and Documentation -Regular Updates

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How can you manage CAD files across different software platforms and tools?

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3

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1 Choose compatible formats

2 Use cloud storage and collaboration tools

3 Follow naming and organization conventions

4 Optimize and backup your CAD files

5 Here’s what else to consider

Architecture

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