How can you incorporate virtual workshop feedback into hybrid event design?

1 Analyze the feedback

The first step is to collect and analyze the feedback you receive from your virtual workshop participants. You can use various tools and methods, such as surveys, polls, quizzes, chats, Q&A sessions, or online forums, to gather their opinions, insights, and suggestions. You should look for patterns, trends, and gaps in the feedback, and identify what worked well and what didn't. You should also compare the feedback from different groups of participants, such as those who attended live and those who watched the recordings, or those who joined from different locations, devices, or time zones.

2 Adjust the content

The next step is to adjust the content of your hybrid workshop based on the feedback you analyzed. You should review your learning objectives, agenda, materials, and activities, and see if they need to be updated, modified, or replaced. You should also consider how to balance the content delivery and the interaction between the online and in-person participants. For example, you can use pre-recorded videos, slides, or podcasts to share information, and then use live sessions, breakout rooms, or gamification to facilitate discussion, collaboration, or practice.

3 Test the technology

The third step is to test the technology you will use for your hybrid workshop. You should ensure that the platforms, tools, and devices you choose are compatible, reliable, and user-friendly for both online and in-person participants. You should also check the audio and video quality, the bandwidth, and the security of your technology. You should also prepare a backup plan in case of any technical issues or glitches. You can ask some of your virtual workshop participants to help you test the technology and give you feedback on their experience.

4 Communicate the changes

The fourth step is to communicate the changes you made to your hybrid workshop design to your participants. You should inform them about the goals, format, and schedule of your hybrid workshop, and what they need to do to prepare and participate. You should also provide them with clear and detailed instructions on how to access and use the technology, and how to interact with each other and with you. You should also invite them to ask questions, share feedback, or raise concerns before, during, or after the hybrid workshop.

5 Evaluate the results

The final step is to evaluate the results of your hybrid workshop and see if you achieved your desired outcomes. You should measure the impact of your hybrid workshop on your participants' learning, satisfaction, and behavior, using quantitative and qualitative data. You should also collect and analyze their feedback again, and compare it with the feedback you received from your virtual workshop. You should look for improvements, challenges, and opportunities for further development. You should also reflect on your own performance and learning as a hybrid workshop facilitator.