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How can you improve your skills and network as a conference speaker manager?

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As a conference speaker manager, you have a unique opportunity to enhance your skills and network with influential experts in your field. However, it also comes with many challenges and responsibilities that require careful planning, communication, and problem-solving. In this article, you will learn some practical tips on how to manage your speakers effectively, prepare them for their presentations, and build lasting relationships with them.

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Mai Mohammad Abou Al Seoud

Consultant Neonatologist Practicing Physician with in-depth Experience in Education, Training, and Hospital Management
Dan Rayburn

Streaming Media Expert: Industry Analyst, Writer and Consultant. Chairman of the NAB Show Streaming Summit…
Preeti Sahu

SaaS Marketing, Communications, Employer Branding, Digital & Social Media , PR, Content Strategy, Sustainability

1 Know your speakers

One of the first steps to becoming a successful conference speaker manager is to know your speakers well. This means researching their backgrounds, achievements, interests, and goals, as well as their expectations and preferences for the conference. You can use various sources, such as their websites, social media profiles, publications, and previous talks, to gather relevant information. You can also reach out to them personally and ask them about their topics, formats, equipment, and special needs. By knowing your speakers, you can tailor your support and guidance to their specific situations and avoid potential misunderstandings or conflicts.

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Preeti Sahu

SaaS Marketing, Communications, Employer Branding, Digital & Social Media , PR, Content Strategy, Sustainability
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Understanding your speaker thoroughly is crucial for a successful conference. It's essential to grasp the uniqueness of their profile within the context of the event, as this knowledge empowers you to guide discussions in alignment with their expertise. Relying solely on virtual profiling falls short here. Establishing a personal connection through a phone call or a virtual meeting, delving into the motivations and insights of your speaker, can significantly contribute to the success of your conference.

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Dan Rayburn

Streaming Media Expert: Industry Analyst, Writer and Consultant. Chairman of the NAB Show Streaming Summit ([email protected])
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These LI posts are very poor. No one needs to be told to look at their website or social media to gather information. And it doesn't start with the speakers, it starts with the content. First, you need to know the subjects you want to have speakers talk to and to what detail. Business or technical? Speakers need to be placed based on specific expertise and not around general terms like "marketing". Also, speakers should be chosen based on their reach and the ability to amplify the event if they are chosen. If they have no network then they won't force multiply your event and bring awareness to it.

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2 Communicate clearly and regularly

Another key skill for a conference speaker manager is to communicate clearly and regularly with your speakers. You need to establish a rapport with them and make them feel comfortable and confident about their participation. You also need to inform them about the conference details, such as the agenda, the audience, the venue, the logistics, and the feedback process. You should use various channels, such as email, phone, video call, and messaging app, to communicate with your speakers and ensure they receive timely and consistent updates. You should also be responsive and attentive to their questions, concerns, and requests, and provide them with constructive feedback and encouragement.

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Dan Rayburn

Streaming Media Expert: Industry Analyst, Writer and Consultant. Chairman of the NAB Show Streaming Summit ([email protected])
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Wrong. If you have to "make them feel comfortable" about their speaking participation then you picked the wrong speaker. They should already be experts in their field and well versed in what is expected of them. LinkedIn, stop telling us we can use email and the phone to communicate with speakers! These AI generated articles are terrible!

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3 Prepare your speakers for success

As a conference speaker manager, you also have a responsibility to prepare your speakers for success. This means helping them craft engaging and relevant presentations that suit the conference theme, objectives, and audience. You can offer them advice and resources on how to structure their content, design their slides, use visual aids, and deliver their message effectively. You can also arrange rehearsals and mock sessions with them and give them honest and helpful suggestions on how to improve their performance. You can also provide them with technical support and troubleshooting tips on how to deal with potential issues, such as connectivity problems, equipment failures, or audience interruptions.

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Mai Mohammad Abou Al Seoud

Consultant Neonatologist Practicing Physician with in-depth Experience in Education, Training, and Hospital Management
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1. Providing comprehensive information to the speakers is crucial for their success, allowing them to prepare more effectively and deliver a more engaging talk. 2. Encourage interaction among the speakers in advance to avoid repetition and overlapping in their talks, thus presenting different management plans with different thought processes. 3. Ensuring that speakers are well cared for and their questions are addressed immediately is essential for them to feel welcomed and cared for, hence spreading positive feedback for others to participate when invited.

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4 Facilitate your speakers' interaction

One of the benefits of being a conference speaker manager is that you can facilitate your speakers' interaction with each other and with the audience. You can create opportunities for your speakers to network and collaborate with other experts in their field, such as by introducing them to each other, organizing social events, or creating online communities. You can also encourage your speakers to engage with the audience, such as by inviting questions, comments, and feedback, moderating discussions, or promoting their contact details. By facilitating your speakers' interaction, you can enhance their visibility and reputation, as well as create a more dynamic and interactive conference experience.

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5 Appreciate and follow up with your speakers

The last tip for improving your skills and network as a conference speaker manager is to appreciate and follow up with your speakers. You should express your gratitude and recognition for their contribution and effort, and provide them with positive and constructive feedback. You should also send them a thank-you note, a certificate, a gift, or any other token of appreciation that shows your respect and appreciation. You should also follow up with them after the conference and ask them for their feedback, suggestions, and testimonials. You should also maintain contact with them and keep them informed about future opportunities, events, or collaborations. By appreciating and following up with your speakers, you can build long-term and mutually beneficial relationships with them.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Oluwaseun Okegbemiro (MBA,PMP)

Strategic Brand Development & Management | Marketing Communication & Strategy | Category Management | Corporate Communications | Public Relations | Digital Marketing | Leadership
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You have to be open to continuous learning, stay updated with the latest trends, attend workshops, seminars, networking and industry events. Engage with other event managers, speakers, and professionals in your field. Building personal relationships can lead to opportunities. Creating and growing an online presence is key. Never fear to volunteer for events that you were not directly called or paid for, but you can gain from it. I also don’t joke with feedback from planners, host, guest or attendees. Seeking out an experienced mentor is also important Collaborate with speakers on various projects. Building a strong working relationship with speakers can lead to long-term partnerships and recommendations within the industry.

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How can you improve your skills and network as a conference speaker manager?

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6

1 Know your speakers

2 Communicate clearly and regularly

3 Prepare your speakers for success

4 Facilitate your speakers' interaction

5 Appreciate and follow up with your speakers

6 Here’s what else to consider

Conference Organization

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How can you improve your skills and network as a conference speaker manager?

1

2

3

4

5

6

1 Know your speakers

2 Communicate clearly and regularly

3 Prepare your speakers for success

4 Facilitate your speakers' interaction

5 Appreciate and follow up with your speakers

6 Here’s what else to consider

Conference Organization

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