How can you find the best event production software for managing multiple events simultaneously?

Finding the best event production software for managing multiple events simultaneously involves several steps to ensure that the chosen solution aligns with your specific requirements and objectives. Here's a step-by-step guide: Define Your Needs: Start by clearly defining your requirements and objectives for managing multiple events simultaneously. Consider factors such as the number and size of events, types of events (conferences, trade shows, webinars, etc.), budget constraints, team collaboration needs, and any specific features or integrations required. Research Available Options: Conduct thorough research to identify event production software solutions that offer features for managing multiple events simultaneously.

Before you start exploring options, clearly define what you need the software to do. Consider factors such as the size and type of events you're managing (in-person, virtual, hybrid), the volume of attendees, registration and ticketing requirements, membership management, and any other specific features relevant to your events.

Look for key features that cater to efficient multi-event management. Essential functionalities may include: Event Registration & Ticketing: Streamlined processes for attendee sign-up, payment processing, and ticket issuance. Event Planning Tools: Resources for scheduling, vendor management, venue layout planning, and checklists. Marketing and Communication Tools: Features for promoting your events via email campaigns, social media, and creating dedicated event websites. Analytics and Reporting: Capabilities to track event success through attendee engagement metrics, financial reporting, and feedback collection. Integration Capabilities: Compatibility with other tools like CRM systems, payment gateways, and email marketing services.

Based on the most recommended platforms in 2024, consider starting your search with tools like Whova, EventMobi, Bizzabo, Hopin, WildApricot, Eventbrite, and Momice. These platforms offer a mix of the essential features listed above and have been noted for their effectiveness in managing multiple events

In my last theater we did numerous different events. Some stage, some lobby, some off site, some external. The problem was that the staff had been all doing there part individually with excel sheets, word documents, etc trying to share in a Google Drive. Cumbersome and no definitive process. After research we found software that allowed everyone to input their departments information in one place. Learning curve was not at all steep. Everyone felt engaged and got a new level of collaboration between departments which added a new level of team to the word teamwork. We settled on VenueOps, another software for timekeeping/labor of which I was the only one using before my departure had yet to be integrated but made another streamlined process.

Visit reputable software review sites like G2 or consult industry forums to read about other users' experiences. Pay attention to comments about usability, customer support, and any software limitations.

Most platforms offer free trials or live demos. Take advantage of these offers to test the software firsthand. Ensure it meets your needs, is user-friendly, and integrates smoothly with any existing systems.

Evaluate the cost relative to the features offered and your budget. Some platforms may charge a flat rate, while others might take a percentage of ticket sales or offer tiered pricing based on event size or feature access.

Choose software that can grow with your needs. If you plan to expand the number or size of your events, ensure the platform can accommodate this growth without significant additional costs or changes.

Find a software that has an easy learning curve. if you have people that have been using "their" processes and have dug their heels in and are resistant to change ease of use and learning is tantamount to implementation. Have to have a consensus and complete buy in to be effective.