How can you ensure everyone is heard in Content Strategy team meetings?

To ensure everyone is heard in a content strategy team meeting prepare an agenda and distribute it prior to the meeting -- with plenty of time for the meeting members to read and think about it beforehand. Do not let a few active meeting participants dominate the meeting to the exclusion of others in the room (or on the Zoom or Google Meet call). Politely encourage others to speak up during the meeting by either asking them directly to enter an ongoing conversion ("What do you think, ____?) or by asking them their thoughts on anything that has been discussed.

To ensure everyone's voice is heard in content meetings, set a respectful tone, use inclusive practices like icebreakers and go-arounds, rotate roles, and actively listen. Encourage participation with open brainstorming, respectful disagreement, and online tools. Share summaries and gather feedback to keep improving. This builds a team where everyone feels valued and contributes to powerful content strategies.

I would structure the meetings specifically around either starting or ending with a go-around for different ideas from each team member. To keep it succinct, you can limit the ideas to 2-3 main ones for each person followed by the group discussion.

Preparation is Key: Before the meeting, circulate a clear and concise agenda. This should outline the topics of discussion, objectives of the meeting, and any preparatory work required from team members. Setting clear goals helps focus the discussion and ensures that all relevant topics are covered. Allocate Time Wisely: Assign specific time slots to each agenda item to manage the meeting duration effectively. This helps in maintaining focus and ensures that sufficient time is allocated for each discussion point.

Break the meeting up into segments for each person to speak. Make sure only the relevant people are on the call and each has a purpose that contributes to the strategy.

Some needs to lead the conversation and have a schedule that allocates time for different parts of the discussion. This makes it more efficient as well.

Facilitators and the usage of times could stimulate the process and goal clearance. It's good, since sometimes the creative people are getting too enthusiastic and are losing sense of time. The structure of time and people to guide the process can control and monitor those things, before getting out of control.

Designate a Facilitator: The facilitator's role is to guide the meeting, keep discussions on track, and ensure that every participant has an opportunity to contribute. They can also help mitigate any conflicts and encourage constructive dialogue. Implement a Timer: Utilize a timer to ensure that discussions do not overrun their allocated time slots. This helps in giving each agenda item its due consideration and prevents dominant voices from monopolizing the conversation.

No one likes long meetings. It's much better to have shorter but packed ones. However, sometimes you might get lost in the sauce and drag a meeting for too long. If that happens often, set a timer for yourself and don't use too much of your team's time.

Changez l'animateur à chaque réunion pour apporter de nouvelles perspectives et styles de gestion. Cela permet également à chaque membre de l'équipe de développer ses compétences en leadership et en communication.

REMOVE YOUR TITLES The best content strategy is derived from collaboration, different life experiences, perspectives. However, if a content team feels gate-kept they will hold back their innovation feeling as if they aren't a decision maker. We all know who has the highest rank and who makes the ultimate decision. That said, a leader is to work for their team and not the other way around. Challenge them to develop concepts, hear their concepts, and fine tune their concepts to fit the approach that fits your brand.

In my content strategy team, I emphasize collective intelligence and active participation: ? Diverse Perspectives: I encourage various viewpoints, believing that diversity enriches our content strategy. ? Silent Brainstorming: To enhance participation, we use methods like silent brainstorming with post-its, enabling everyone to express their ideas freely. ? Collective Planning: Our planning process is collaborative. We use Notion for a shared idea backlog, where everyone can contribute and form teams around topics of interest. ? Minimized Hierarchy: I advocate for minimal hierarchy, emphasizing our identity as a group of content creators where decision-making is a shared responsibility.

Practicing active listening is so important! Really take the time to ensure everyone is heard, respected, and allowed to contribute their unique ideas and thoughts. Remember - the loudest voice does not always represent the best choice, so "don't judge a book by its silence". Sometimes the best suggestions come from the quietest voices, as long as you're willing to listen to them!

One of the most underrated skills is Listening. The best way to achieve this is to go into - Advice mode - I also have an answer to this - I need to have the last word. Instead - That's excellent feedback; how do we achieve it with the resources we have? - Can you do more research on It and present it to us concisely? - How can we contribute to your idea? When you are open to listening, the dynamics change. One of my mentor says "Be open enough to having your opinion changed" You become a better listener and accept feedback when you go in with this mindset.

Fostering a culture of active listening and constructive feedback is crucial in Content Strategy team meetings. Establish clear guidelines for attentive listening, discourage interruptions, and promote techniques like summarizing to ensure understanding. Non-verbal cues like nodding and eye contact enhance mutual respect. Implement a structured feedback system that encourages respectful disagreement and provides a platform for quieter members to express thoughts in writing post-meeting. This approach ensures every voice is heard and unlocks the full potential of diverse perspectives within the team, fostering collaboration and innovation.

Diversify communication in Content Strategy meetings with tools like Slack and visual aids to accommodate various preferences. Encourage written contributions before meetings, amplifying quieter voices. Rotate meeting formats to include face-to-face and virtual sessions, accommodating diverse work styles and time zones. This inclusive approach ensures every team member has a platform to actively participate and contribute their insights effectively.

Keeping in mind that all outcomes could be shared to stakeholders or managers in your organization who were not necessarily part of the meetings, it is very important to encourage input in a way that could be understood by others without a lengthy explanation. This encourages members to make clear and crisp input, while easier to read and understand by other team members.

When it comes to meetings, people already come in with a preset notion that it will be boring. So make it interactive - Use Kahoot or something where people can participate. - Use visuals ( humans are visual animals; we remember what we see) - Use stories as examples. I start most of my meetings by saying "life is like a box of chocolates" is the dialogue from Forest Gump. I then connect it to the topic I am about to talk.

It's all about learning to collaborate with diverse approaches while keeping your mind open to new or unusual perspectives and ideas. An interplay of strategies such as content mapping and visualization works but inspiration often hits while doing the seemingly mundane thing. So it depends on which side of the team you're on - creative or analytical. I've found Miro Board to be super fun for brainstorming creative strategies especially when working remotely within teams.

How many times have you asked someone to complete an in-depth task, only to find they missed the point or have follow up questions a week later? This is why there is a rise in tools that take automatic meeting notes, we can link Google Meet to Slack or Notion, and we're always being asked about follow up calls for larger projects. It's in human nature to forget, zone out, or just think of something later - it's worth checking in and writing everything down - you never know!

Following up is the most overlooked skill. This one skill can build trust, leadership and how people look at you. How can you achieve this Create a System which has Waiting for list - ( waiting for answers) Allocated to - ( tasks that you have allocated to) Completed - ( what all has been completed) Last is Weekly review - go through the system and clear all the completed and check with the waiting for and allocated to list.

This is crucial. Follow up with some of your team members after the meeting (especially the ones who participated less.) They might be willing to discuss their ideas a bit more in private rather than in meetings.

Créez un plan d'action personnalisé pour chaque membre de l'équipe, détaillant les étapes spécifiques qu'ils doivent prendre en suivant la réunion. Cela garantit que chaque personne sait exactement ce qu'elle doit faire. Vous pouvez également organiser des rencontres en tête-à-tête avec ceux qui semblent moins engagés pendant les réunions pour comprendre leurs obstacles et leurs idées.

Ensure everyone's voice is heard beyond Content Strategy meetings by implementing a thorough follow-up and follow-through system. Distribute comprehensive meeting notes promptly, assign responsibilities, and regularly revisit action items. Encourage ongoing dialogue post-meeting for continuous refinement of ideas. This commitment to accountability acknowledges individual contributions and transforms ideas into actionable outcomes. It fosters a culture of continuous improvement and amplifies the impact of diverse voices in the team.

Here's my top 10 tips to really nail down your strategy meetings: 1. Have 0 team members so you talk to yourself. 2. Order takeout. Everyone loves food. 3. If the food fails, bring juice boxes. 4. Make sure the meeting is led by an intern. (it's fun to watch them squirm) 5. Make your next meeting a pajama party. 6. Watch Inception and discuss the plot. 7. What were we talking about again? Anyways I sure hope that helps. Worst case, I'd recommend you hire Brock Pierson. (he is a top copywriter on LinkedIn and my cousin)

Além de dar espa?o para que todos os membros contribuam com suas ideias para o projeto, é importante que essas pessoas da equipe recebam feedback sobre o seu trabalho. Esses direcionamentos v?o nortear a equipe em busca de uma constru??o mais coesa e que alcance os objetivos com êxito.

Create an excel sheet/content calendar & ask people to put down their ideas on it. Discuss them one by one & that’s how you ensure nobody is left unheard.

Set a dedicated time for brainstorming/feedback whether alone or in groups to help team members put down new ideas or improve upon existing processes. This way no one gets left behind.

Comprehensive Agenda Setting: Involve leads from content, production, and product/optimization teams to align on content formats, relevance, metadata, audience insights, and guidelines. SOP for Business Objectives: Engage all teams in developing and implementing a Standard Operating Procedure (SOP) to meet business goals effectively. Consensus on Key Metrics: Focus on meaningful business metrics such as watch time, subscriber growth, and views, steering clear of superficial metrics. Data-Driven Strategy: Use data to inform decisions, observing outcomes from a business perspective. Regular meetings are crucial for iterative strategy refinement and maintaining balance.