How can you ensure deadlines are met with external stakeholders?

1 Define the scope

The first step is to define the scope of the project clearly and realistically with your stakeholders. This means agreeing on the goals, deliverables, milestones, roles, and responsibilities of each party. You should also establish the criteria for quality, feedback, and approval. Having a clear scope will help you avoid scope creep, misunderstandings, and conflicts later on.

2 Plan the schedule

The next step is to plan the schedule of the project based on the scope and the available resources. You should break down the project into manageable tasks and assign them to your team members. You should also estimate the time and effort required for each task and set realistic deadlines. You should communicate the schedule to your stakeholders and get their buy-in. You should also use a project management tool or a calendar to track the progress and status of each task.

4 Manage changes

The fourth step is to manage changes that may arise during the project. Changes can be caused by various factors, such as new requirements, feedback, problems, or opportunities. You should evaluate the impact of each change on the scope, schedule, budget, and quality of the project. You should also negotiate the changes with your stakeholders and get their approval before implementing them. You should also update the schedule and communicate the changes to your team and stakeholders.

5 Monitor and control

The fifth step is to monitor and control the performance of the project and your team. You should measure the progress and quality of each task and compare them with the planned baselines. You should also identify any deviations, delays, or errors and take corrective actions accordingly. You should also motivate and support your team members and provide them with feedback and recognition. You should also report the results and outcomes of the project to your stakeholders and celebrate the achievements.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?