How can you ensure all stakeholders participate in remote decision-making?

Establish Transparent Agendas In anticipation of decision-making meetings, I'd like you to please disseminate meticulously crafted agendas elucidating the subjects scheduled for discussion and the imminent decisions to be deliberated upon. This proactive measure allows stakeholders to prepare comprehensively and guarantees a shared comprehension of the overarching objectives. Such clarity is instrumental in cultivating an environment conducive to effective decision-making.

It’s great to have the goals and agendas, but I strongly believe that accessibility is the biggest pain point. Make sure that your goals and all the necessary information are clearly stated and available. It can be an electronic copy accessible via a qr, a cloud file, a note in Notion, whatever works best for your stakeholders. The most important thing is that the information needs to be readily accessible for the user. Think about it

In decision-making, the problem often represents a situation or challenge requiring resolution or action. It can stem from various sources such as inefficiencies in processes, market changes, resource limitations, conflicting interests, or unforeseen obstacles, which present themselves as barriers to achieving desired outcomes of organizational objectives. The goal in decision-making is to effectively address or overcome the identified problem with the aim of achieving solutions that align with the organization's mission, vision, and strategic goals; decisions that lead to positive outcomes, enhance productivity, optimize resources, minimize risks, and contribute to the overall success and growth of the organization.

Having a clear goal and being able to clarify and articulate vision is so important. Being clear in your mind to define what it is, why its important and what the measurable goals are will enable to set up for success. Use SMART goals as an easy way to allow you to strategically prepare and define your pathway.

Consideration for stakeholders' time, committment is very important to managing expectations and engagement. Recognizing not every decision or item requires a meeting and sometimes communication through feedback on a shared document, depending on the issue, demonstrates respect for one's time as well as efficiency.

Not all communication channels will work for everyone. Know your audience and choose the right one. It’s like with your resume. You don’t send the same document to every recruiter hoping that it will give you a job (if you do, well…). Make it easy for the recipient otherwise they won’t read it. They are busy people.

Play to your audience. Consider what mediums work for them and what will allow you to get the best possible result. Consider learning styles and communication preferences. My advice is be engaging, if you want your communication to be remembered make it impactful - to do that you have have to understand the preferences of your audience!

Establish an environment of trust. Do this by role modeling the behaviors and communication style you want to receive. I've always found authenticity is the key. Be yourself and show vulnerability publicly. This will lay the groundwork for a positive and respectful environment.

Prioritization is one of the most difficult tasks In my opinion, the effort-impact matrix is a powerful tool to take this kind of decissions It is advisable to start with the actions which impact is going to be higher with the smaller effort Another suggestion, when the punctuation of every action is very close to the others, is to multiply by 10 all the figures, so that, in this logarithm base, you can see better the differences between all the options