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How can you encourage ongoing feedback in the workplace?

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Feedback is essential for learning, growth, and improvement in any workplace. However, many employees and managers struggle to give and receive feedback effectively and regularly. How can you encourage ongoing feedback in the workplace and create a culture of continuous learning and development? Here are some tips to help you.

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Traci Hill

HR Business Partner + Talent Acquisition (xMeta) TEDx Speaker

1 Set clear expectations

One of the first steps to encourage ongoing feedback is to set clear expectations for yourself and your team. What are the goals, standards, and values that you want to achieve and uphold? How will you measure and evaluate performance and progress? How often and in what format will you provide and request feedback? Communicate these expectations clearly and consistently to everyone involved and make sure they align with the organizational vision and mission.

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Toni Lynn Price

ESL Online English Teacher at Cambly Inc.
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You have to be a good listener. You want to validate that the person is being heard and that their opinion matters. You can agree to disagree without making someone feel like they are being looked down on. Use intonations to show that you are actively listening and encourage feedback. Sincere words are heartfelt. A person engages more when they feel appreciated and valued. You can make feedback anonymous for those who maybe shy by adding a support box for drop in feedback, or providing an online place where they can express feedback without giving their name. Value goes a long way. Value who you have around you and feedback will come on its own.

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Celina Estrada

Youth Life Coach & Community Engagement Pro with 24+ years in City government, empowering youth through outreach and mental health focus. Skilled in stakeholder relations, public outreach, and program facilitation.
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One thing I found helpful was having a consistent meeting day a week or month. Everyone shows up ready to share and it’s something we all look forward to.

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2 Create a safe and supportive environment

Another key factor to encourage ongoing feedback is to create a safe and supportive environment where people feel comfortable to share their opinions, ideas, and concerns. This means being respectful, empathetic, and constructive when giving and receiving feedback. It also means avoiding blame, criticism, and judgment and focusing on solutions, opportunities, and strengths. Moreover, it means recognizing and rewarding good performance and behavior and celebrating achievements and milestones.

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3 Use various methods and tools

To encourage ongoing feedback, you also need to use various methods and tools that suit different situations, preferences, and needs. For example, you can use formal methods such as performance reviews, surveys, and assessments to collect and analyze feedback data and identify areas of improvement and development. You can also use informal methods such as one-on-one meetings, group discussions, and peer feedback to exchange feedback more frequently and spontaneously. Additionally, you can use online tools such as apps, platforms, and software to facilitate and streamline feedback processes and communication.

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4 Give feedback in a timely and specific manner

Another tip to encourage ongoing feedback is to give feedback in a timely and specific manner. This means giving feedback as soon as possible after the event or behavior that triggered it, rather than waiting for a scheduled or annual review. This way, you can reinforce positive outcomes and correct negative ones more effectively and efficiently. It also means giving feedback that is specific, relevant, and actionable, rather than vague, general, or irrelevant. This way, you can provide clear and concrete examples, suggestions, and steps that can help the recipient improve and grow.

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5 Ask for feedback and act on it

Finally, one of the best ways to encourage ongoing feedback is to ask for feedback and act on it yourself. This means seeking feedback from your team, peers, managers, clients, and other stakeholders on a regular basis and showing genuine interest and appreciation for their input. It also means being open and receptive to feedback, even if it is negative or challenging, and using it as an opportunity to learn and improve. Moreover, it means acting on the feedback that you receive, by implementing changes, making adjustments, or following up on the results.

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Ebony Hardy

Healing Not Hurting Founder & Director of Curriculum Development
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One thing I have found helpful when it comes to encouraging ongoing feedback in the workplace is creating a safe and non-judgmental environment. By fostering a culture where everyone feels comfortable sharing their thoughts and opinions without fear of negative repercussions, employees are more likely to provide honest and constructive feedback. This can be achieved by emphasizing that feedback is meant to be a tool for growth and improvement, rather than a means of criticism. Additionally, actively listening to feedback and acknowledging its value can further reinforce the importance of ongoing feedback in the workplace.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Traci Hill

HR Business Partner + Talent Acquisition (xMeta) TEDx Speaker
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I ask those I work with even those who reported to me for feedback. Then discuss it. The discussion is to get clarity, any changes I or the company will make, what I can’t promise…I don’t but do let them know when I’ll get back to them and then get back to them with an online status or final answer. Leaders have advisors (aka cabinet or board members) and they don’t all have to be those who have hire pay grades. I also advise clients to only ask for feedback if they are going to act on it. So be thoughtful about what you ask and then be prepared to do something about it or celebrate it. No one wants to be asked what they need and then not get it or any productive conversation about it…at work or at home???.

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How can you encourage ongoing feedback in the workplace?

1

2

3

4

5

6

1 Set clear expectations

2 Create a safe and supportive environment

3 Use various methods and tools

4 Give feedback in a timely and specific manner

5 Ask for feedback and act on it

6 Here’s what else to consider

Life Coaching

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How can you encourage ongoing feedback in the workplace?

1

2

3

4

5

6

1 Set clear expectations

2 Create a safe and supportive environment

3 Use various methods and tools

4 Give feedback in a timely and specific manner

5 Ask for feedback and act on it

6 Here’s what else to consider

Life Coaching

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感谢您的反馈

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