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How can you effectively support executives during company training?

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As an administrative assistant, you may be asked to support executives during company training sessions. Whether it's a new product launch, a policy update, or a skill development program, you need to be prepared to assist the executives in delivering the training effectively and efficiently. In this article, we'll share some tips on how you can support executives during company training and help them achieve their learning objectives.

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Braulio Suárez López

Administrador de Empresas

1 Understand the training goals

Before the training session, you should familiarize yourself with the training goals and agenda. What are the main topics, outcomes, and expectations of the training? Who are the target audience and what are their needs and preferences? How will the training be delivered, online or in-person, and what are the technical requirements? By understanding the training goals, you can help the executives plan and prepare the training materials, activities, and feedback mechanisms.

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Braulio Suárez López

Administrador de Empresas
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Totalmente de acuerdo, A mi, me ha resultado util en el proceso de identificación de los objetivos de la formación en primer lugar conocer la necesidad. Esto me ha permitido identificar el público objetivo, alcance y profundización del programa, el orden del día o proyecto y los resultados que se esperan al finalizar la formación, logrando así determinar los indicadores de claves para poder medir la eficacia y/o impacto que tendrá el programa.

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2 Communicate and coordinate

Communication and coordination are key to ensuring a smooth and successful training session. You should communicate with the executives regularly and update them on the progress and status of the training preparations. You should also coordinate with the other stakeholders involved in the training, such as the trainers, the participants, the IT support, and the venue staff. You should confirm the dates, times, locations, and logistics of the training and make sure everyone is on the same page. You should also anticipate and resolve any issues or challenges that may arise during the training.

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Kumba Tamba

Personal Dev. Coach | Women & Youth Advocate | | International Relations | LLB Candidate | Founder, The Better Me Initiative | Speaker | Corporate Events MC | Customer Relations | Aspiring Diplomat & Lawyer
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During trainings, executives are preoccupied with a lot to do hence, a third eye, hear, head and hands is often appreciated. Helping coordinate the event to see to its successful execution is paramount. Listening and offering feedback, solving problems that come up and ensuring that they do not distract the program are all essential support to render. Additionally, communicating vital information to executives is crucial. They need to be up to beat about certain details. Example: If there's a sponsor or dignitary present who needs to be acknowledged, they will need to know.

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3 Provide administrative support

During the training session, you should provide administrative support to the executives and the trainers. This may include setting up and testing the equipment, distributing and collecting the materials, taking attendance and notes, managing the time and agenda, facilitating the Q&A and discussions, and following up on the action items and feedback. You should also be ready to assist the executives and the trainers with any queries or requests they may have during the training.

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4 Monitor and evaluate

After the training session, you should monitor and evaluate the results and outcomes of the training. You should collect and analyze the feedback from the executives, the trainers, and the participants. You should also measure the impact and effectiveness of the training using the predefined indicators and metrics. You should then prepare and present a report that summarizes the key findings and recommendations for improvement. You should also acknowledge and appreciate the efforts and contributions of everyone involved in the training.

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5 Learn and improve

Finally, you should use the training session as an opportunity to learn and improve your own skills and knowledge. You should reflect on your own performance and identify your strengths and areas for development. You should also seek feedback from the executives and the trainers on how you can enhance your executive support skills. You should also update your resume and portfolio with the relevant experience and achievements from the training session.

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Braulio Suárez López

Administrador de Empresas
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Los seres humanos vivimos en constante evolución, es por ello que debemos ser conscientes de nuestras limitaciones y fortalezas. La mejor forma de hacerlo es a través de la retroalimentación. Esto te permite conocer en cierta medida el impacto, atención y motivación de los participantes, identificando así no solo las oportunidades de mejora, sino la incorporación de un programa complementario y con ello la motivación personal para continuar profundizando en el tema y crecer mas cada día, ser cada vez mejor en lo que haces.

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Braulio Suárez López

Administrador de Empresas
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Los seres humanos vivimos en constante evolución, ser conscientes de nuestras limitaciones y fortalezas. La mejor forma de hacerlo es a través de la retroalimentación. Esto te permite conocer en cierta medida el impacto, atención y motivación de los participantes, dando identificando así las oportunidades no solo de mejora, sino la incorporación de un programa complementario y con ello la motivación personal para continuar profundizando en el tema y crecer cada día, ser cada vez mejor en lo que haces.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you effectively support executives during company training?

1

2

3

4

5

6

1 Understand the training goals

2 Communicate and coordinate

3 Provide administrative support

4 Monitor and evaluate

5 Learn and improve

6 Here’s what else to consider

Administrative Assistance

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How can you effectively support executives during company training?

1

2

3

4

5

6

1 Understand the training goals

2 Communicate and coordinate

3 Provide administrative support

4 Monitor and evaluate

5 Learn and improve

6 Here’s what else to consider

Administrative Assistance

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感谢您的反馈

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