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How can you effectively preserve digital libraries for Higher Education?

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Digital libraries are valuable resources for higher education, as they provide access to diverse and rich collections of information, learning materials, and research outputs. However, digital libraries also face challenges such as technological obsolescence, format degradation, metadata inconsistency, and legal and ethical issues. How can you effectively preserve digital libraries for higher education and ensure their long-term usability and accessibility? Here are some strategies and best practices to consider.

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Michael James Day

PhD | Associate Professor (R) | PFHEA, FRSA, SCMALT
Dr. Abhijeet Vikramaditya Tiwari

Digital Marketing, Sustainability, Startup Incubation, Strategic Planning, Assistant Professor, AACSB Accreditation
SHIVANI GUPTA

Law faculty I LLM IPR (Gold Medalist) I M.Sc.(Plant Biology) I CIETAC I SIAC I AIADR I FDI MOOT I ACMEY I VIS EAST…

1 Identify the scope and purpose of your digital library

Before you start preserving your digital library, you need to define the scope and purpose of your collection. What are the goals and objectives of your digital library? Who are the intended users and stakeholders? What are the selection criteria and policies for your content? How will you measure the impact and value of your digital library? Answering these questions will help you to establish a clear vision and mission for your digital library and to prioritize your preservation activities.

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Dr. Abhijeet Vikramaditya Tiwari

Digital Marketing, Sustainability, Startup Incubation, Strategic Planning, Assistant Professor, AACSB Accreditation
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Libraries are essential place for academics, digital libraries provide a more accessible platform, but there is a need to develop an interface which is more user-friendly, and there should also be a global collaboration in developing a true digital library for the world, with special focus on developing countries where they can become game changer.

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SHIVANI GUPTA

Law faculty I LLM IPR (Gold Medalist) I M.Sc.(Plant Biology) I CIETAC I SIAC I AIADR I FDI MOOT I ACMEY I VIS EAST MOOT I IBA ICC I MCB I INTA I MCIA I YOUNG ICCA I IWIA I IMAC HYBD I CIARB I WILLIAM C VIS I INTL
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Digital libraries help you access the updated resources with the latest technology available, the conventional libraries may fall behind in purchasing the latest editions of books, magazines, and other content resources. But digital libraries in higher education institutes or organizations can update the digital library regularly. Many publishers these days allow digital libraries to make the latest editions and magazines accessible to the readers based on the pay-as-you-read model. Hence, digital libraries help engage readers by providing access to the latest publications.

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Michael James Day

PhD | Associate Professor (R) | PFHEA, FRSA, SCMALT
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Digital libraries are important, as students are increasingly moving beyond traditional and physical hard copies. The issue, of course, is whether digital libraries are empowered to open access journals, or the extent that students and staff will hit paywalls. This leads to drop off and disengagement if such people cannot immediately access the teaching and learning resources they need. Equally, planning and consideration around library spaces is needed, because there is changing notions of how students use libraries and engage with each other on it. Therefore, we need to think about a digital library and how our students and staff access it.

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2 Apply the OAIS reference model

The OAIS reference model is a widely accepted standard for digital preservation that defines the functions and components of an open archival information system. The model consists of six functional entities: ingest, archival storage, data management, administration, preservation planning, and access. By applying the OAIS model, you can ensure that your digital library follows a systematic and consistent approach to managing, storing, preserving, and disseminating your digital objects and metadata.

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3 Implement preservation metadata standards

Preservation metadata is essential for documenting the provenance, context, authenticity, rights, and technical characteristics of your digital objects. Preservation metadata also supports the management and monitoring of your preservation processes and actions. You should implement preservation metadata standards that are compatible with your digital library system and that meet the needs of your users and stakeholders. Some examples of preservation metadata standards are PREMIS, METS, and Dublin Core.

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4 Choose appropriate file formats and migration strategies

File formats play a key role in the preservation of your digital objects, as they determine their functionality, quality, and interoperability. You should choose file formats that are widely used, well documented, open, and stable. You should also avoid proprietary, obsolete, or complex file formats that may require specific software or hardware to access. Additionally, you should plan and execute migration strategies that ensure the preservation of your file formats over time. Migration involves converting or transferring your digital objects from one format to another to avoid obsolescence or degradation.

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5 Establish a backup and disaster recovery plan

Backup and disaster recovery are crucial for protecting your digital library from data loss or corruption due to hardware failure, human error, natural disaster, cyberattack, or other unforeseen events. You should establish a backup and disaster recovery plan that specifies the frequency, location, and method of your backups, as well as the roles and responsibilities of your staff and partners. You should also test and update your backup and disaster recovery plan regularly to ensure its effectiveness and reliability.

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6 Collaborate with other digital library communities

Preserving digital libraries for higher education is not a solitary task, but a collaborative one. You can benefit from sharing your experiences, challenges, and solutions with other digital library communities that have similar or complementary goals and interests. You can also leverage the resources, tools, and services that are available from various digital preservation networks, initiatives, and organizations. By collaborating with other digital library communities, you can enhance your knowledge, skills, and capacity for digital preservation and contribute to the advancement of the field.

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Michael James Day

PhD | Associate Professor (R) | PFHEA, FRSA, SCMALT
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Consider also how students and staff will access digital libraries. We need to consider the way students use devices and engage with them towards enhancing the teaching and learning undertaken in universities. There is a need to consider critically the impact that not all students have access to the same technology, which can create a digital divide if universities are completely reliant on digital libraries. Building communities around the accessibility needs of students and staff.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Michael James Day

PhD | Associate Professor (R) | PFHEA, FRSA, SCMALT
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Libraries are changing. The future of education is going to be increasingly virtual and augmented, so we need to consider the physical design of learning spaces and virtual learning environments.

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How can you effectively preserve digital libraries for Higher Education?

1

2

3

4

5

6

7

1 Identify the scope and purpose of your digital library

2 Apply the OAIS reference model

3 Implement preservation metadata standards

4 Choose appropriate file formats and migration strategies

5 Establish a backup and disaster recovery plan

6 Collaborate with other digital library communities

7 Here’s what else to consider

Higher Education

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How can you effectively preserve digital libraries for Higher Education?

1

2

3

4

5

6

7

1 Identify the scope and purpose of your digital library

2 Apply the OAIS reference model

3 Implement preservation metadata standards

4 Choose appropriate file formats and migration strategies

5 Establish a backup and disaster recovery plan

6 Collaborate with other digital library communities

7 Here’s what else to consider

Higher Education

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