How can you effectively follow up with new professional contacts in project coordination?

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Networking is a vital skill for project coordinators, as it helps you find new opportunities, learn from others, and build trust and rapport with stakeholders. However, networking is not just about exchanging business cards or adding contacts on LinkedIn. It also requires following up with your new connections in a timely and effective manner. In this article, we will share some tips on how to follow up with new professional contacts in project coordination.

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Nokuthula Kubeka

Helping small business owners and coaches increase profits, enhance their online presence, and simplify recruitment…

1 Set a clear goal

Before you reach out to your new contacts, you should have a clear goal in mind. What do you want to achieve by following up? Do you want to ask for advice, feedback, referrals, or collaboration? Do you want to share some relevant information, resources, or opportunities? Do you want to invite them to an event, a meeting, or a project? Having a clear goal will help you craft a personalized and relevant message that shows your value and interest.

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Nokuthula Kubeka

Helping small business owners and coaches increase profits, enhance their online presence, and simplify recruitment with expert management strategies.
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1. Define Purpose: - Clarify the objective of the follow-up, whether it's seeking collaboration, updates, or future coordination. 2. Craft Concise Messages: - Keep emails brief, highlighting the purpose and expressing continued interest. 3. Establish Timeline: - Set a reasonable timeframe for follow-ups, avoiding excessive frequency. 4. Personalize Communication: - Reference specific details from previous interactions to show attentiveness. 5. Offer Value: - Provide relevant information or resources that might benefit them. 6. Seek Feedback: - Encourage open communication, asking for opinions or suggestions. 7. Maintain Professionalism: - Ensure a professional tone and clarity in all interactions.

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2 Choose the right channel

Depending on your goal, the nature of your relationship, and the preferences of your contacts, you may choose different channels to follow up. For example, you may use email, phone, text, or social media to communicate. You may also consider sending a handwritten note, a card, or a small gift to show your appreciation and stand out. However, whatever channel you choose, make sure to be respectful, professional, and concise. Avoid spamming, overloading, or interrupting your contacts with too many or too long messages.

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Nokuthula Kubeka

Helping small business owners and coaches increase profits, enhance their online presence, and simplify recruitment with expert management strategies.
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1. Select Appropriate Channel: - Choose communication channels based on the nature of the relationship and industry norms. 2. Email for Formality: - Use email for official updates, documentation, and detailed communication. 3. Phone for Urgency: - Opt for phone calls when immediate responses are crucial or for a more personal touch. 4. Social Media for Informality: - Utilize platforms like LinkedIn for casual updates, networking, and sharing relevant content. 5. Respect Preferences: - Follow the contact's preferred communication method, respecting their comfort and convenience. 6. Multichannel Approach: - Combine channels strategically for comprehensive follow-ups without overwhelming the recipient.

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3 Follow the 48-hour rule

A good rule of thumb is to follow up with your new contacts within 48 hours after meeting them. This shows that you are interested, proactive, and reliable. It also helps you refresh their memory and reinforce your impression. However, don't follow up too soon, as this may seem desperate or pushy. Ideally, you should follow up within a day or two, depending on the urgency and relevance of your message.

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Nokuthula Kubeka

Helping small business owners and coaches increase profits, enhance their online presence, and simplify recruitment with expert management strategies.
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1. Initiate Follow-Up Promptly: - Reach out within 48 hours of the initial contact to stay fresh in their memory. 2. Express Gratitude: - Start with a brief thank-you for the initial interaction to foster positive rapport. 3. Reiterate Key Points: - Summarize key discussion points to reinforce the context of your connection. 4. Highlight Next Steps: - Clearly outline any agreed-upon actions or future plans to maintain momentum. 5. Provide Value: - Share relevant insights, resources, or updates that add value to the recipient. 6. Encourage Response: - Invite feedback or confirmation, prompting a timely reply within the 48-hour window.

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4 Provide value and context

When you follow up with your new contacts, you should provide value and context to your message. Value means that you should offer something that benefits them, such as a solution, an insight, a resource, or an opportunity. Context means that you should remind them of who you are, how you met, and what you discussed. This will help you build rapport and credibility, as well as spark their interest and curiosity.

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Nokuthula Kubeka

Helping small business owners and coaches increase profits, enhance their online presence, and simplify recruitment with expert management strategies.
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1. Understand Their Needs: - Grasp the specific challenges or goals of the contact's project to tailor your follow-up. 2. Offer Relevant Solutions: - Provide insights, resources, or suggestions that directly address their project concerns. 3. Highlight Shared Interests: - Emphasize common goals or interests discovered during the initial interaction to strengthen connections. 4. Clarify Your Value Proposition: - Clearly communicate how your skills or resources align with their project objectives. 5. Connect Actions to Goals: - Link your follow-up actions to the broader context of their project, reinforcing your commitment to mutual success.

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5 Ask for action or feedback

The last tip is to ask for action or feedback from your contacts. This means that you should include a clear and specific call to action or a question that invites them to respond. For example, you may ask them to schedule a meeting, join a project, share their opinion, or introduce you to someone. This will help you move the conversation forward and achieve your goal. However, don't be too aggressive or demanding. Instead, be polite and respectful, and give them some options and flexibility.

Following up with new professional contacts in project coordination is not a one-time event, but a continuous process. You should keep in touch with your contacts regularly, but not too frequently, and update them on your progress, achievements, and challenges. You should also show your gratitude, appreciation, and support, and look for ways to help them and add value to their work. By doing so, you will build strong and lasting professional relationships that will benefit your career and projects.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you effectively follow up with new professional contacts in project coordination?

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1 Set a clear goal

2 Choose the right channel

3 Follow the 48-hour rule

4 Provide value and context

5 Ask for action or feedback

6 Here’s what else to consider

Project Coordination

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