How can you create a safe event environment through event production?

3 Train your staff

Your staff are the front-line workers who will ensure the smooth and safe operation of your event. You need to train them on how to handle different scenarios and situations that might arise during your event. You should also equip them with the necessary skills and tools to perform their tasks and responsibilities. For example, you might need to train them on how to use a temperature scanner, a sanitizer dispenser, or a crowd control device. You should also assign roles and responsibilities to your staff, such as security, medical, or emergency personnel.

4 Monitor and evaluate

During and after your event, you need to monitor and evaluate the performance and effectiveness of your safety measures and procedures. You can use various methods, such as feedback forms, surveys, interviews, or observations, to collect data and information from your attendees, staff, and vendors. You should also review and analyze the data and information to identify any gaps, issues, or areas for improvement. For example, you might need to adjust the ventilation, the seating arrangement, or the activity schedule based on the feedback and results.

5 Learn and improve

Creating a safe event environment is an ongoing process that requires constant learning and improvement. You need to stay updated on the latest trends, best practices, and regulations in event production and safety. You should also network and collaborate with other event planners, experts, and organizations to share insights and experiences. For example, you might need to join an online community, attend a webinar, or read a blog post about event production and safety.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?