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Last updated on 2024年9月19日

How can you communicate effectively with podcasters during a production project?

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Podcasting is a popular and creative way to share your message, expertise, or stories with the world. But producing a high-quality podcast requires more than just a microphone and a laptop. You also need to communicate effectively with your podcasters, whether they are your co-hosts, guests, or collaborators. In this article, you will learn how to communicate effectively with podcasters during a production project, from planning to editing to publishing.

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Akash Dhanushban

Site Acquisition & PM Co-op at BW Group | STEM MS PM '25 NEU | Project Management | Energy Management | Technical…

1 Define your goals and expectations

Before you start any podcast production project, you need to have a clear idea of what you want to achieve and how you want to achieve it. Communicate your goals and expectations to your podcasters, and make sure they are aligned with yours. For example, you might want to discuss your target audience, your podcast format, your episode length, your tone and style, your recording schedule, your editing preferences, and your distribution platforms. Having a shared vision and a written agreement can help you avoid confusion, conflict, and disappointment later on.

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Akash Dhanushban

Site Acquisition & PM Co-op at BW Group | STEM MS PM '25 NEU | Project Management | Energy Management | Technical Project Manager of Energy and Renewable Energy Projects | Ex-Afcons & Ex-Jatson
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Effective communication with podcasters during production involves clearly defining and sharing your goals and expectations from the outset. Discuss key aspects such as the target audience, podcast format, episode length, tone, recording schedule, editing preferences, and distribution platforms to ensure alignment and avoid potential issues later on. A shared vision and written agreement are essential for smooth collaboration.

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Nina N.

Environmental Crisis Response & Communication – Human Rights, Climate Change, Women and Youth Empowerment
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Have a plan for the first 3-6 episodes. Know what you would like to cover and with which angle. Would you like to invite guests? Do you need music? Etc. Make sure it has a logic behind it, either within the sequence of episodes or the overarching approach. Discuss this plan with the production team and make sure you're aligning on how to approach the topics. Be very specific with your communication within the first episodes to make sure you're starting of in the right direction.

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Rebecca Hormozi

Result-oriented media strategy ?? | Helping Brands Scale with Premium Content through Supreme Soul Films
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Like in any production, it's all about the three C's: communication, clarity and collaboration. I start by setting clear expectations upfront, making sure we're aligned on the vision, goals, and timeline. Throughout the project, I keep open communication through regular check-ins, whether via email, calls, or chat, to address any updates or concerns quickly. I also make it a point to actively listen to their creative input, ensuring their voice and style shine through in the final product. It’s a team effort, and staying on the same page is key to a smooth production!

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2 Choose your communication tools and methods

Podcasting involves a lot of communication, both verbal and non-verbal. You need to choose the right tools and methods to communicate with your podcasters, depending on your needs and preferences. For example, you might use email, phone, or video calls for planning and feedback, chat apps or project management software for updates and reminders, and online platforms or cloud storage for sharing files and documents. Whatever tools and methods you use, make sure they are reliable, secure, and accessible for everyone involved.

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Akash Dhanushban

Site Acquisition & PM Co-op at BW Group | STEM MS PM '25 NEU | Project Management | Energy Management | Technical Project Manager of Energy and Renewable Energy Projects | Ex-Afcons & Ex-Jatson
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Select communication tools and methods tailored to your needs, like email for planning, chat apps for quick updates, and cloud storage for file sharing. Ensure they're reliable, secure, and accessible to all team members.

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3 Establish your communication etiquette and frequency

Communication is not only about what you say, but also how you say it. You need to establish your communication etiquette and frequency with your podcasters, and respect their boundaries and preferences. For example, you might want to agree on how to address each other, how to give and receive constructive criticism, how to handle disagreements and conflicts, how to acknowledge and appreciate each other's contributions, and how to balance feedback and encouragement. You also need to decide how often you will communicate with your podcasters, and avoid over-communicating or under-communicating.

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Akash Dhanushban

Site Acquisition & PM Co-op at BW Group | STEM MS PM '25 NEU | Project Management | Energy Management | Technical Project Manager of Energy and Renewable Energy Projects | Ex-Afcons & Ex-Jatson
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Absolutely, setting clear communication etiquette and agreeing on how frequently to touch base are key to maintaining a smooth workflow in podcast production. It ensures that everyone's on the same page, while respecting personal boundaries and preferences. This balance helps foster a positive and productive environment for all involved.

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4 Prepare and practice your communication skills

Communication is a skill that can be improved with preparation and practice. You need to prepare and practice your communication skills with your podcasters, and adapt them to different situations and challenges. For example, you might want to research your topic and your guests, prepare your questions and scripts, practice your interviewing and hosting skills, listen actively and attentively, ask open-ended and follow-up questions, use appropriate body language and tone of voice, and avoid filler words and interruptions.

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5 Review and revise your communication process

Communication is a process that can be refined with review and revision. You need to review and revise your communication process with your podcasters, and learn from your experiences and feedback. For example, you might want to evaluate your communication goals and outcomes, identify your communication strengths and weaknesses, solicit and implement feedback from your podcasters and your listeners, test and try new communication tools and methods, and celebrate your communication successes and improvements.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you communicate effectively with podcasters during a production project?

1

2

3

4

5

6

1 Define your goals and expectations

2 Choose your communication tools and methods

3 Establish your communication etiquette and frequency

4 Prepare and practice your communication skills

5 Review and revise your communication process

6 Here’s what else to consider

Communication

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How can you communicate effectively with podcasters during a production project?

1

2

3

4

5

6

1 Define your goals and expectations

2 Choose your communication tools and methods

3 Establish your communication etiquette and frequency

4 Prepare and practice your communication skills

5 Review and revise your communication process

6 Here’s what else to consider

Communication

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