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How can you build confidence when facilitating large groups?

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Facilitating large groups can be challenging and intimidating, especially if you are not used to it. You may feel nervous, anxious, or unsure of yourself when you have to lead a discussion, present a topic, or manage a conflict among many people. However, you can build your confidence and skills as a large group facilitator by following some simple tips and practices. In this article, you will learn how to prepare, engage, adapt, reflect, and improve your large group facilitation performance.

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1 Prepare well

One of the best ways to boost your confidence as a large group facilitator is to prepare well for your session. This means doing your research, planning your agenda, setting your objectives, and anticipating potential challenges or questions. You should also familiarize yourself with the group's background, needs, and expectations, and tailor your content and style accordingly. By preparing well, you will feel more confident and competent, and you will also show respect and professionalism to your group.

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Jon Antonucci

Servant-Minded Leader | Growth Lover | Founder @ SML Consultive | Keynote Speaker | Author
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There are 3 aspects of preparing to speak to a large group. 1. Prepare by knowing who we're speaking to. (This should guide all other prep) 2. Prepare by knowing your material. (The quickest way to lose a crowd is to demonstrate that they're wasting their time listening to someone who doesn't know the topic well.) 3. Prepare the material to fit the audience. (This combines the first 2 points, and makes the presentation relevant to those in attendance.) This is not exhaustive but, if we will Prepare in these three ways, then we will be light-years ahead of the average presenter and will have a MUCH greater opportunity to hold attention and make an impact!

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2 Engage your group

Another way to build your confidence as a large group facilitator is to engage your group in meaningful and interactive ways. You can do this by using various techniques, such as icebreakers, polls, quizzes, breakout rooms, case studies, or role plays. These methods will help you create a positive and collaborative atmosphere, stimulate interest and participation, and foster learning and feedback. You will also feel more confident and relaxed when you see that your group is engaged and responsive.

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Kerrie Nobes

Leadership Facilitator & Coach - passionate about leadership, engaged and self sufficient teams
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Where possible have your audience move and engage with those around them. The quicker the group is comfortable, the more they relax and lean into the learning. This can be as easy as introducing themselves and why they’ve come along or a fun question to share their answer with those around them.

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3 Adapt to the situation

A third way to build your confidence as a large group facilitator is to adapt to the situation as it unfolds. You may encounter unexpected issues, such as technical glitches, disruptive participants, or conflicting opinions. You should be prepared to handle these situations with calmness, flexibility, and creativity. You should also be open to feedback and suggestions from your group, and adjust your approach or content if needed. By adapting to the situation, you will demonstrate your resilience and resourcefulness, and you will also earn the trust and respect of your group.

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4 Reflect on your performance

A fourth way to build your confidence as a large group facilitator is to reflect on your performance after each session. You should take some time to review what went well, what went wrong, and what you can do better next time. You should also seek feedback from your group, your peers, or your mentors, and use it to improve your skills and knowledge. By reflecting on your performance, you will identify your strengths and weaknesses, and you will also set goals and action plans for your future development.

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5 Improve your skills

A fifth way to build your confidence as a large group facilitator is to improve your skills through continuous learning and practice. You should keep yourself updated on the latest trends and best practices in large group facilitation, and seek opportunities to learn from experts or other facilitators. You should also practice your skills regularly, either by volunteering, joining a community of practice, or taking courses or workshops. By improving your skills, you will enhance your competence and credibility, and you will also increase your confidence and satisfaction.

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Kerrie Nobes

Leadership Facilitator & Coach - passionate about leadership, engaged and self sufficient teams
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I attend as many webinars, presentations as I can, both to hear how what content is delivered and most importantly to see different ways of delivery. It’s an ongoing learning journey for me.

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Jon Antonucci

Servant-Minded Leader | Growth Lover | Founder @ SML Consultive | Keynote Speaker | Author
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I've learned that, no matter how many speeches or presentations I give there is ALWAYS room to improve! So, I love watching recordings and dissecting what can be improved. Practice helps, but strategic improvement is what really makes an impact.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Lisa (Peplinski) Jaster, PMP

Leadership Workshops | Executive Coach | Keynote Speaker | Amazon Best Selling Author | Soldier | Delete The Adjective | Ally Energy | Talent War Group
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Part of facilitating large group discussions or giving speeches is understanding that you are in fact the subject after expert. If you've done everything listed above and still find yourself irrationally anxious, ask yourself why. Is it comfort with content, fear to male mistakes, historical errors coming back to haunt you, etc? Analyzing the WHY will allow you to attack your anxiety with surgical precision.

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How can you build confidence when facilitating large groups?

1

2

3

4

5

6

1 Prepare well

2 Engage your group

3 Adapt to the situation

4 Reflect on your performance

5 Improve your skills

6 Here’s what else to consider

Large Group Facilitation

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How can you build confidence when facilitating large groups?

1

2

3

4

5

6

1 Prepare well

2 Engage your group

3 Adapt to the situation

4 Reflect on your performance

5 Improve your skills

6 Here’s what else to consider

Large Group Facilitation

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