How can you balance administrative tasks with strategic work?

It's helpful to automate and streamline administrative tasks as much as possible. Utilize technology and software tools to simplify and speed up repetitive tasks, such as email management, document creation, and data entry. This will save you time and allow you to focus more on strategic initiatives. Delegate tasks to competent team members or consider outsourcing non-core activities to external contractors or agencies. This will free up your time to focus on important strategic work while ensuring that administrative tasks are still being taken care of. Regularly review and reassess your workload and responsibilities.

I find Microsoft ToDo very useful for this. Tasks can be assigned to anyone, you get notifications when tasks are assigned to you, deadlines can also be assigned and you get notification when those deadlines are coming up. My executive also has ToDo on his phone and can assign me tasks from anywhere and also gets notifications when things are completed on our shared list. It is nice that you can leave status updates on where tasks are for when he is travelling, he can get updates in real time.

As an Assistant, navigating the transition from handling administrative tasks to engaging in more dynamic and exciting projects is often needed. While administrative duties are essential to the Assistant role, developing the interpersonal skills necessary for higher-level responsibilities is critical. This article explores how Assistants can start balancing administrative work with more challenging projects. Specifically, striking a balance between administrative tasks and engaging in dynamic projects while maintaining credibility and self-confidence.

I'm still quite old school and although I use computer based to do lists etc I also have a white board on the wall next to my desk. I have it split into sections and add notes and deadlines to the most appropriate section. I also use different coloured pens to notate different priorities and projects (i.e. Red is important and urgent, green for daily tasks, blue for can wait, purple for projects etc.). As things move up in priority I'll add colours round the tasks to remind me they have changed

Planejar faz toda diferen?a. Ter clareza da sua agenda semanal, pelo menos, para conseguir priorizar aquilo que é importante e “dar conta” do que surge no decorrer do dia é essencial. Sabendo o que é primordial para atingir o objetivo, fica mais fácil executar essa atividade primeiro. Eu costumo ter sempre, no máximo, três tarefas que s?o indispensáveis para realizar que contribuir?o para alcan?ar alguma meta ou dar andamento a algum projeto. Saber onde colocamos nossa energia é essencial.

A good example of SMART Goals Goal: Establishing better communication at work Specific: Remote team needs to communicate more effectively to streamline workflow. Measurable: Use appropriate channels to organize team communications, monitor how often they’re used, and track team productivity. Attainable: We all understand that communication skills are essential, so we need to strengthen those abilities. Relevant: We need to get better at communicating entirely online with one another. Time-bound: Send invites to everyone tomorrow morning. In a month, ask everyone how they feel about team communications and review metrics.

I created a streamlined process using @Smartsheets and @SugarCRM to manage the transition from sales to delivery. This automated system triggers an email to the Sales Team Member as soon as a sale is confirmed and the contract is signed. When the Sales Team Member completes the form, the Head of Delivery receives an automatic report containing all the contract details, allowing for swift allocation to the appropriate team. Simultaneously, the CRM notifies the Head of Finance, ensuring they are aware of the finalized sale and can coordinate invoice timing effectively.

I have found it super helpful with my current executive that we have daily stand up meetings scheduled everyday at the same time. They are great for daily timelines, status updates and clarification conversations. He also has a guideline rule, of complete 3 things per day, what are my top 3 things for the day. This is also a great touchpoint if I need anything from him, its the one time during the day that both of us arent busy doing other things and get that that 1:1 time.

. The company I work for was outsourcing LinkedIn publishing expert at very high cost with very low Return of Investment, I investigated training and negotiated for 3 of the my current team to attend now we have gained knowledge into how manage the company’s LinkedIn campaign at 10% of the cost with much better engagement and results, we are continuously learning and we will engage the coach again once we are ready for the next step in our learning.

Never be scared to say this is not something I am familiar with, have you reached out to ________? Sometimes people take the easier route and will come directly to you vs looking themselves first. If you say yes every time someone needs something this can cause you to become bogged down. If it is something they can complete themselves let them!