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How can you avoid interrupting the speaker during virtual meetings?

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Virtual meetings are a common way of communicating and collaborating in the modern workplace, but they also pose some challenges for effective public speaking and active listening. One of the most common and annoying habits that can disrupt the flow and quality of a virtual meeting is interrupting the speaker. Interrupting the speaker can make them feel disrespected, frustrated, or confused, and can also prevent them from conveying their message clearly and convincingly. In this article, you will learn some practical tips on how to avoid interrupting the speaker during virtual meetings and how to improve your listening skills in the process.

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1 Understand the reasons

To avoid interrupting the speaker during virtual meetings, it is essential to recognize the reasons why you may be tempted to do so. These include having a strong opinion or question to share, thinking you know what the speaker is going to say, being distracted by something else, or feeling bored or impatient. However, none of these reasons are sufficient enough to justify interrupting the speaker in a virtual setting. Interrupting can make you appear impolite, conceited, or unprofessional and can harm your relationships with your colleagues or clients.

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Jay Richards

CEO Imagen Insights | Discover what consumers are thinking in minutes
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Raise those hands, they're on the screen for a reason... I only discovered them 4 months ago, but that's not the point ha. It reduces the chaos and makes life much easier.

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2 Use the mute button

The second step to avoid interrupting the speaker during virtual meetings is to use the mute button wisely. The mute button is a simple but powerful tool that can help you control your impulses and respect the speaker's turn. When you are not speaking, you should always mute your microphone to avoid any background noise or feedback that might interfere with the speaker's voice. This will also prevent you from making any unintentional or accidental noises that might interrupt the speaker, such as coughing, sneezing, or typing. When you are listening, you should also mute your inner voice and refrain from talking to yourself or commenting on what the speaker is saying. This will help you focus on the speaker's words and tone, and avoid jumping to conclusions or preparing your response before they finish.

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Prof Jack Wong

Blair Singer Training Academy Senior Leader | Sales & Team Builder ?? | Retired International Tax Strategist ?? | Master TetraMap Facilitator ?? ?? ?? ?? | Helping Founders Win the Inner & Outer Game ??
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From my experience, the majority of people understand the importance of muting themselves in a virtual meeting. However, there are still a few individuals who either forget to mute or purposefully leave their sound on. Unfortunately, unlike in-person meetings, we lack the knowledge of participants' locations during virtual meetings. As a result, background noises can be distracting and impact the speaker's delivery. To address this, I have adopted a best practice of muting all participants upon entering the virtual room. This ensures a seamless meeting experience and is of utmost importance to me.

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3 Use the chat function

The third step to avoiding interrupting the speaker during virtual meetings is to use the chat function appropriately. This communication tool can be used to ask for clarification or repetition if you missed something, express agreement or appreciation for what the speaker is saying, raise your hand or indicate that you have something to say when the speaker pauses or invites questions, and share relevant links, documents, or resources. However, it is important to be aware of the potential for abusing the chat function. It should not be used to start a side conversation or a debate unrelated to the topic, make jokes, criticisms, or personal remarks that might offend others, or send too many messages that might overwhelm or annoy the speaker or other participants.

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Amani Roberts, M.A. ?? ?? ??

USA Today Best Selling Author | Professional Speaker | DJ | Professor | Music Business Expert who helps music professionals make better business decisions. ?? (424) 244-1443
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This is a great point. The chat option is a great way to share your thoughts while the speaker is talking while being respectful. Even adding appropriate emotes is also a good idea. You can actually give the speaker more confidence and energy by chatting!

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Paul Stattersfield

"Passionate Commercial Sales Professional an advocate of collaborative leadership, expertise in distribution, decorative wall panels, showers panels, vinyl flooring, and construction | Mental Health Advocate''
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Important to set guidelines from the outset regarding questions, during or at the end, formal or informal. Allowing the speaker to speak and not to interrupt. Common curtiousy.

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Prof Jack Wong

Blair Singer Training Academy Senior Leader | Sales & Team Builder ?? | Retired International Tax Strategist ?? | Master TetraMap Facilitator ?? ?? ?? ?? | Helping Founders Win the Inner & Outer Game ??
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It can be quite distracting when participants engage in conversations among themselves instead of paying attention to the speaker's session. Moreover, I have noticed instances where attendees pose questions and receive answers from other helpful participants, unwittingly stealing the spotlight from the main speaker. It is therefore imperative to establish clear guidelines and rules. In my case, when delivering my offer within a virtual environment, I rely on my team to prevent any chat disruptions that may hinder my closing remarks. As required during platform closing, I refrain from entertaining or answering any questions until the call to action is made. This ensures a smooth and uninterrupted flow of the presentation.

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4 Practice active listening

The fourth step to avoid interrupting the speaker during virtual meetings is to practice active listening. This skill involves paying attention, expressing interest, and giving feedback to the speaker. It can help you understand, retain, and respond better to what is being said, while also making the speaker feel valued and engaged. To practice active listening during virtual meetings, maintain eye contact with the speaker's video or picture as much as possible. Additionally, use non-verbal cues such as nodding or smiling to show that you are following and appreciating what they are saying. You can also summarize, paraphrase, or repeat what the speaker said in your own words to demonstrate your comprehension and attention. Furthermore, ask open-ended questions that can help the speaker elaborate on their points. Finally, provide constructive feedback that can acknowledge the speaker's strengths or contributions.

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5 Be patient and respectful

The fifth step to avoid interrupting the speaker during virtual meetings is to be patient and respectful. Virtual meetings can be difficult for both speakers and listeners, often involving technical issues, delays, interruptions, or distractions. Therefore, it is important to be patient and respectful of the speaker's time, effort, and message. This can be done by waiting for your turn to speak instead of interrupting the speaker unless necessary or appropriate. Additionally, it is important to not multitask, check your phone, or do anything else that might distract you or show disrespect to the speaker. It is also important to not criticize, judge, or argue with the speaker in a harsh, rude, or personal way. Furthermore, it is essential not to dominate the conversation or monopolize the time and allow other participants to have a chance to speak or ask questions. Lastly, do not assume that you know everything or that you are always right; instead be open to learn from the speaker and other participants.

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Amani Roberts, M.A. ?? ?? ??

USA Today Best Selling Author | Professional Speaker | DJ | Professor | Music Business Expert who helps music professionals make better business decisions. ?? (424) 244-1443
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I like to use Post-It notes to write down questions and comments to save for when the Q&A options of the virtual meeting occurs. Keeps my questions top of mind.

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6 Follow up and thank

The sixth step to avoid interrupting the speaker during virtual meetings is to follow up and thank. Doing so is a courteous and professional way of expressing your appreciation and interest in what they said, as well as reinforcing your understanding and relationship. After virtual meetings, you can follow up and thank the speaker by sending them an email, message, or note to thank them for their presentation or speech. You could also ask for additional information or resources, share your own thoughts or opinions, recommend or refer them to other people or opportunities, and apply what you learned to your own work or personal situations. All of these are great ways of showing your appreciation and reinforcing your understanding of the speaker's contribution.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Itto Outini

Full Service Book Coach for Literary Fiction and Memoir | Fulbright Scholar | MacDowell Fellow | Author | Public Speaker | Entrepreneur | Co-Founder of The DateKeepers
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Honestly, it's easy not to interrupt. Don't play with your phone while you're "listening." Don't argue with your family only to discover later that you didn't mute yourself! Just be polite and raise your hand or use the chat feature if you want to make a comment or ask a question.

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How can you avoid interrupting the speaker during virtual meetings?

1

2

3

4

5

6

7

1 Understand the reasons

2 Use the mute button

3 Use the chat function

4 Practice active listening

5 Be patient and respectful

6 Follow up and thank

7 Here’s what else to consider

Public Speaking

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How can you avoid interrupting the speaker during virtual meetings?

1

2

3

4

5

6

7

1 Understand the reasons

2 Use the mute button

3 Use the chat function

4 Practice active listening

5 Be patient and respectful

6 Follow up and thank

7 Here’s what else to consider

Public Speaking

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感谢您的反馈

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