How can you analyze contract negotiation data confidentially?

The most effective means is having an information Security Management systems in place. The ISO 27001 provides a documented requirements for establishing , implementing and maintaining an information security management systems. The interesting thing about this is that it is applicable to all classes of organisations irrespective of their sectors or industry in which they operate in. Once these are in place, it make it easier for enforcement and help minimise or mitigate risk associated to threats to companies data or information in whatever form that they may appear...

Encryption is very effective when contracts are being exchanged within users at the same level of ICT system deployment. In some cases especially in developing countries this may create a layer of complexity and some users are unable to open documents some use open source platforms which may not be able to handle the file types and security enhancements.

Una medida básica y esencial en pro de la confidencialidad de la información consiste obligar a que al menos los dispositivos portátiles que se puedan extraviar fácilmente o ser objeto de robo estén cifrados. Esta recomendación aplica no sólo a los ordenadores portátiles, sino también a teléfonos móviles, tabletas, memorias USB, discos duros externos y copias de seguridad que se depositan en otros lugares. Una contrase?a de acceso al sistema no asegura la confidencialidad del contenido en caso de robo o extravío, por lo que es necesario complementar con el cifrado.

My clients sign a non disclosed and a power of attorney I know my clients and their needs. I am professional and people trust me and find me as a confidant. People respect and trust me as I do them.

It is strongly recommended to at least consult professional before simply relying on an off the shelf encryption solution. The very tech savvy are able to extract a surprising (or frightening!) amount of data and even reverse encryption in the right circumstances.

I recommend to go one step back and focus on the preselection of data required: Imagine it as creating an A-list for an exclusive event—it's all about handpicking the essential participants without needing fancy disguises later. By carefully selecting only the must-have part of the information or data set, you keep the important bits while most probably leaving out the personal details. This savvy filtering upfront might mean you can skip the anonymizing process, saving time and hassle. It’s about respecting privacy while holding onto the crucial details for smooth and secure negotiations.

An important tool that is ignored by most companies is a computer access policy. Passwords only control access to a network. There need to be restrictions on conduct after access has been gained legitimately. An important provision is "Employee will not download any Company data onto any personal, non-company-owned computer." It may be helpful to remind employees that, "Employees who misappropriate copyrighted or company proprietary information, may additionally be subject to criminal prosecution and/or substantial civil money damages." Rules must be in place before employees can be disciplined for violating them.

Arguably the most important aspect. Even the best technical solutions will have the risk of human failure. This is why the best scams / hacking methods rely partly or wholly on so called “social engineering”. Ensure that access is granted wisely and appropriate training provided.

In many cases contracts are negotiated with external parties who are not necessarily using the same information systems. In my experience there are specific tools in the market that help in data room management for example the Diligent range of software applications. Not only do they manage and limit access to only authorised users they also have restrictions based on time limits and conversion ensuring that you still have control of your data and where they are breaches take mitigation and corrective action to safeguard any harm.

Information security isn’t just tricky. It’s an oxymoron. ‘Twas ever thus. Enciphering, encoding, encryption, passwords, and sequestration, etc. are popular options. Each has benefits and risks. Unfortunately, most only delay determined competing firms, governments, hackers, spies, and thieves, etc. There are other dangers, too. Some contractors, employees, and tradespeople are careless, corrupt, or otherwise vulnerable, etc. Disks, drives, and hard copies are copied and stolen. Information on others’ servers (i.e. the “cloud”) isn’t inherently safer. Even SCIFs are breeched. Scavenging is rampant, too. Newer threats include AI training, bots, open cameras and microphones, and permissive information capturing. Read any good EULAs lately?