How can Project Coordinators develop resilience under pressure?

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As a project coordinator, you know how challenging it can be to juggle multiple tasks, deadlines, stakeholders, and risks. You also know how important it is to stay calm, focused, and positive in the face of uncertainty, change, and stress. But how can you develop resilience under pressure, and why does it matter? In this article, we will explore some strategies and benefits of building your resilience as a project coordinator.

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1 What is resilience?

Resilience is the ability to cope with adversity, bounce back from setbacks, and adapt to changing situations. It is not a fixed trait that you either have or don't have, but a skill that you can learn and improve. Resilience can help you deal with the challenges and opportunities that come with project coordination, such as managing expectations, resolving conflicts, communicating effectively, and delivering results.

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Bernd Frohlich

Manager, Berlin-Chemie Menarini, Time Series, Statistical Modeling, Algorithms, viz.
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Focus on your strengths. In a situation that is not pleasant the best advice is to go back to the origin of the issue. Use your best approach to the issue. This is usually done when you focus on yourself and especially on your personal strength. In case your strength is honesty. Deal with the topic brutally honest. If you are a good communicator, discuss the topic with the team in full length. A good starting point is the regular team meeting.

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2 How to assess your resilience?

Before you can improve your resilience, you need to know where you stand. There are several tools and frameworks that can help you measure your resilience, such as the Resilience Scale, the Resilience Quotient, or the Resilience Factor Inventory. These tools can help you identify your strengths and areas for improvement, as well as provide feedback and guidance on how to enhance your resilience.

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Bernd Frohlich

Manager, Berlin-Chemie Menarini, Time Series, Statistical Modeling, Algorithms, viz.
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Knowing yourself is the best starting point. This can be done with many different assessment providers focusing on your personal strengths. Knowing where you are good at helps to understand on what you need to focus. Understanding where your team members are good at, develops the atmosphere of resolving the issue.

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3 How to boost your resilience?

Boosting your resilience as a project coordinator can be done in many ways. To start, cultivate a positive mindset by focusing on what you can control, learning from mistakes, and celebrating achievements. Replace negative self-talk with affirmations and gratitude. Additionally, build your support network by seeking feedback from peers, mentors, and managers. Share challenges and successes with your team, and don't forget to reach out to family and friends for emotional and social support. Manage stress by finding healthy ways to cope such as exercise, meditation, hobbies, or relaxation. Set boundaries and prioritize tasks while taking breaks to recharge energy. Lastly, embrace change by being flexible and adaptable to changing circumstances. Anticipate potential risks and opportunities while being open to new ideas and perspectives. Seek feedback and learning opportunities for further growth.

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4 How to apply your resilience?

Resilience is not only useful for dealing with pressure, but also for enhancing your performance and career as a project coordinator. To apply your resilience to your projects, you can set SMART goals to clarify objectives, track progress, and motivate yourself and your team. Additionally, the PDCA cycle is a simple yet effective method for continuous improvement. It involves planning, executing, checking results, and acting on the feedback. Implementing the RACI matrix is also beneficial for defining and assigning roles and responsibilities for each task or deliverable. This can help avoid confusion, duplication, and conflict among stakeholders. Finally, applying the STAR technique can assist in showcasing your resilience and value in resumes, portfolios, or interviews. STAR stands for Situation, Task, Action, and Result; it's a great way to describe your achievements and skills in a clear and concise manner.

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5 How to maintain your resilience?

Resilience is not a one-time effort, but a lifelong practice. To maintain your resilience as a project coordinator, you need to keep learning, growing, and challenging yourself. Seek feedback and coaching from your managers, mentors, peers, and clients to identify your strengths and weaknesses. Pursue professional development through courses, certifications, webinars, podcasts, books, or blogs. Joining a community of practice can help you exchange ideas, insights, and best practices with other project coordinators. By developing your resilience, you can become more effective in coping with adversity and bouncing back from setbacks. You can also adapt to changing situations and enhance your performance and career as a project coordinator.

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Bernd Frohlich

Manager, Berlin-Chemie Menarini, Time Series, Statistical Modeling, Algorithms, viz.
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The best thing is to write down every day the best three things you have been doing the day. Elaborate a little bit and enjoy that even when things are difficult you can bring positive change to the world.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can Project Coordinators develop resilience under pressure?

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1 What is resilience?

2 How to assess your resilience?

3 How to boost your resilience?

4 How to apply your resilience?

5 How to maintain your resilience?

6 Here’s what else to consider

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