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How can process automation detect problems before they become serious?

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Process automation is the use of software, hardware, or other technologies to perform tasks that would otherwise require human intervention. By automating repetitive, routine, or complex processes, you can save time, money, and resources, as well as improve efficiency, accuracy, and quality. However, automation is not flawless. Sometimes, errors, failures, or malfunctions can occur, which can compromise your results, disrupt your workflow, or damage your equipment. How can you prevent these problems from becoming serious? Here are some tips on how to use process automation to detect and solve problems before they escalate.

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Mehmet Ya?c? (Mehmed Yumer)

Industrial Digitalization | Process Optimization | Data Analytics & Science | Product Owner
卡洛斯韦利森

诺基亚的电源平台开发人员 | 电源应用 | 电力自动化| 电力商业智能 | 共享点| 蟒蛇 | ChatGPT 和 AI 提示工程 | 德沃普文化 | 机器人流程自动化 | 软件工程师

1 Monitor your processes

One of the most important steps to prevent problems is to monitor your processes regularly and closely. You should use tools and indicators that can track and measure the performance, output, and status of your automated processes, such as dashboards, reports, alerts, logs, or sensors. These tools can help you identify any deviations, anomalies, or issues that may affect your processes, such as delays, errors, bottlenecks, or breakdowns. By monitoring your processes, you can spot problems early and take corrective actions quickly.

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Mehmet Ya?c? (Mehmed Yumer)

Industrial Digitalization | Process Optimization | Data Analytics & Science | Product Owner
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Implement Control Performance Monitoring technologies. They help monitoring your control assets 24/7 and let you detect problems before they occur. These technologies are non-destructive and can work with existing control data collected. With proper monitoring, the benefit which will be obtained out of control assets will be maximized. With no monitoring, the benefit obtained decreases down to 50% of the commissioning benefit after 6 months.

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Mozammil Rizwan

Hyper Automation Solution Consultant | Azure AI Services | OCR | Document Processing | GenAI | ERP, CRM, HCM, EDI, SCM, E-Commerce, Healthcare Automation Specialist
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Process automation can detect problems proactively through continuous monitoring and analysis. Implementing sensors, data analytics, and machine learning algorithms enables real-time assessment of system parameters. Deviations from predefined norms trigger alerts, allowing quick intervention before issues escalate. Predictive maintenance models and anomaly detection techniques further enhance early problem detection. This proactive approach minimizes downtime, improves efficiency, and prevents serious disruptions by addressing potential issues in their nascent stages.

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Sandip Kumar Maharaj

Robotic Process Automation Developer || @Cervello -A Kearney Company||UiPath |Power Automate|| AI & ML | IDP |Python |Sql | Hyper -Automation??
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Meet "Robo", the superhero of process automation. He vigilantly watches over Systemville, a smart home city. Using his superpowers of analytics and machine learning, he spots trouble. One day, the fridge starts guzzling energy like a monster! Robo, in a flash, alerts the homeowner, “Your fridge is on an energy binge! Check it before it devours your electricity bill!” Crisis averted, thanks to Robo, ensuring no problem gets too serious. Quite a funny take on process automation, isn’t it? ??

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Sandeep kumar puram

Wells Fargo| Robotics & Intelligent Automation Engineering | RPA Consulting | AI/ML Enthusiast|Generative AI| Alteryx |Power Platform| Kofax
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Process automation can detect problems early by monitoring processes. Below works Data Analysis: Automation systems collect and analyze data continuously, allowing them to identify trends and anomalies that could indicate potential issues. Predictive Modeling: Using AI and machine learning, these systems can predict outcomes based on historical data, flagging potential problems before they escalate. Alerts and Notifications: When a potential issue is detected, the system can send alerts to the relevant personnel, prompting immediate action. Consistent Monitoring: Unlike humans, automated systems can monitor processes 24/7 without fatigue, ensuring a higher likelihood of early problem detection.

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Marcus Rosa

Consultor RPA | BPM | BPMN | Business Analyst | SCRUM | Gest?o de Projetos
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Implemente sistemas de monitoramento contínuo para identificar quaisquer anomalias ou desvios nos processos automatizados, permitindo a detec??o precoce de problemas.

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2 Test your automation

Another way to avoid problems is to test your automation before, during, and after implementation. You should conduct various types of tests to ensure that your automation works as intended, meets your requirements, and complies with your standards. For example, you can perform functional tests, integration tests, regression tests, or performance tests to verify the functionality, compatibility, reliability, or efficiency of your automation. You can also use tools such as simulators, emulators, or debuggers to check and fix any errors or bugs in your automation code. By testing your automation, you can eliminate potential problems and optimize your processes.

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卡洛斯韦利森

诺基亚的电源平台开发人员 | 电源应用 | 电力自动化| 电力商业智能 | 共享点| 蟒蛇 | ChatGPT 和 AI 提示工程 | 德沃普文化 | 机器人流程自动化 | 软件工程师
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Em ferramentas low-code de automa??o conseguimos testar e visualizar facilmente as entradas e saídas. Para o caso de automa??es em código é interessante colocar logs no código e gerar um arquivo de log com as execu??es e possíveis erros.

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Marcus Rosa

Consultor RPA | BPM | BPMN | Business Analyst | SCRUM | Gest?o de Projetos
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Realize testes regulares para garantir que os bots estejam funcionando corretamente e em conformidade com os requisitos, identificando problemas potenciais antes que se tornem críticos.

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Leandro Rodrigues Santos

Engenheiro de Controle e Automa??o | Pós Gradua??o em Engenharia Industrial 4.0 | MBA Gerenciamento de Projetos
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Os testes s?o extremamentes importantes dessa forma é possível testar em aplica??o real e verificar o comportamento das variáveis e depois realizar as devidas melhorias se necessárias.

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3 Update your automation

A third tip to prevent problems is to update your automation regularly and timely. You should keep your automation software, hardware, or other technologies up to date with the latest features, security patches, or bug fixes. You should also review and modify your automation processes to adapt to any changes in your environment, goals, or needs. For example, you may need to update your automation if you introduce new data sources, workflows, or rules. By updating your automation, you can maintain its functionality, security, and relevance.

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卡洛斯韦利森

诺基亚的电源平台开发人员 | 电源应用 | 电力自动化| 电力商业智能 | 共享点| 蟒蛇 | ChatGPT 和 AI 提示工程 | 德沃普文化 | 机器人流程自动化 | 软件工程师
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Manter um histórico controlável de vers?es é o primeiro passo para identificar necessidade de atualiza??es em automa??es. Eu mantenho um fluxograma de cada automa??o criada e usando uma coluna de data, após 6 meses da ultima atualiza??o reviso o fluxograma para verificar possíveis melhorias nas automa??es.

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Gabriella Celeski

Analista de Processos | Analista de TI | Analista de Sistemas
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A melhor forma de manter a sua automa??o eficiente é mantê-la sempre atualizada, n?o apenas com rela??o somente a recursos e tecnologias, mais principalmente no que diz respeito as regras de negócio que envolvem aquela automa??o. Você precisa ter controles e rotinas periódicas bem estruturadas de atualiza??es para garantir que a automa??o está sempre aderente ao ambiente. Muitas vezes você gasta e consequentemente perde recursos, tempo e dinheiro rodando automa??es desatualizadas que n?o cumprem mais com o esperado.

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Marcus Rosa

Consultor RPA | BPM | BPMN | Business Analyst | SCRUM | Gest?o de Projetos
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Mantenha os bots atualizados com as últimas vers?es de software e corre??es de bugs para garantir sua eficácia e minimizar a ocorrência de falhas graves.

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4 Train your staff

A fourth tip to avoid problems is to train your staff on how to use and manage your automation. You should provide your staff with adequate knowledge, skills, and guidance on how to operate, monitor, test, update, and troubleshoot your automated processes. You should also encourage your staff to communicate and collaborate with each other and with your automation vendors or partners. By training your staff, you can ensure that they can handle your automation effectively and efficiently.

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Viroop Ramagiri

Automation lead and mentor, aiding top-tier Fortune 500 companies in Digital Transformation by providing RPA and BPM solutions using UiPath, Microsoft Power Platform, and AI-ML.
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It is crucial to offer extensive training and education programs to employees engaged in process automation. This ensures they possess the essential skills and knowledge for effective operation, troubleshooting, and maintenance of automated systems. Promoting ongoing learning and professional growth is also vital to keep pace with evolving industry trends and best practices.

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Marcus Rosa

Consultor RPA | BPM | BPMN | Business Analyst | SCRUM | Gest?o de Projetos
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Forne?a treinamento adequado para a equipe responsável pela manuten??o e supervis?o dos processos automatizados, capacitando-os a identificar e resolver problemas de forma proativa.

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5 Learn from your problems

A fifth tip to prevent problems is to learn from your problems. You should analyze and document any problems that occur in your automated processes, and identify their root causes, impacts, and solutions. You should also use feedback, reviews, or audits to evaluate and improve your automation processes, tools, and practices. By learning from your problems, you can prevent them from recurring and enhance your process automation.

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Marcus Rosa

Consultor RPA | BPM | BPMN | Business Analyst | SCRUM | Gest?o de Projetos
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Analise incidentes passados e problemas enfrentados na automa??o de processos para identificar padr?es e tendências, permitindo que a equipe aprenda com essas experiências e evite problemas semelhantes no futuro.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can process automation detect problems before they become serious?

1

2

3

4

5

6

1 Monitor your processes

2 Test your automation

3 Update your automation

4 Train your staff

5 Learn from your problems

6 Here’s what else to consider

Process Automation

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How can process automation detect problems before they become serious?

1

2

3

4

5

6

1 Monitor your processes

2 Test your automation

3 Update your automation

4 Train your staff

5 Learn from your problems

6 Here’s what else to consider

Process Automation

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