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How can alumni help you plan campus events?

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Planning campus events can be a daunting task for any student organization, especially if you have limited resources, time, and experience. But did you know that you can leverage the power of your alumni network to make your events more successful, engaging, and impactful? Alumni can help you plan campus events in various ways, from providing mentorship and advice, to sponsoring and promoting your events, to sharing their expertise and insights as speakers or panelists. In this article, we will explore how you can connect with your alumni, what benefits they can offer, and how to maintain a positive and mutually beneficial relationship with them.

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Tap into alumni sponsorships:

Alumni can offer financial support to cover event expenses. This allows you to create more elaborate and memorable experiences for attendees without straining your budget.### *Utilize their professional insights:Invite alumni to lead workshops or share industry-specific knowledge during events. Their expertise can significantly enhance the educational value and engagement of your campus gatherings.

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Esmeralda Garcia, MBA

?? Strategic Leader | Global Career…

1 Identify your alumni

The first step to involving alumni in your campus events is to identify who they are, where they are, and what they are doing. You can use various sources to find your alumni, such as your institution's alumni directory, social media platforms, professional networks, alumni associations, and newsletters. You can also ask your faculty, staff, or current students for referrals or recommendations. Once you have a list of potential alumni contacts, you can segment them based on their interests, skills, availability, and relevance to your event's theme, goals, and audience.

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Esmeralda Garcia, MBA

?? Strategic Leader | Global Career Services Expert | Transformative Higher Ed Innovator | 15+ Years Driving Academic Change ?? #EducationLeadership #CareerDevelopment #GlobalInnovation
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Alumni can offer financial support by sponsoring campus events. This sponsorship could cover venue costs, catering, promotional materials, or other event-related expenses. Their contributions can help create more elaborate and memorable experiences for attendees. Leverage the expertise of alumni by inviting them to share their professional insights or lead workshops during campus events. This could include alumni panels, career development sessions, or industry-specific discussions. Alumni often have extensive professional networks. Encourage them to attend events and facilitate networking opportunities for students. This can include informal networking sessions, mentorship programs, or alumni-student mixers.

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Rushi ??AFHEA

Sustainability, Innovation & Well-being // UNSW Academic // Helping Universities (better) understand Student Behavior | ex-YC Startup
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Identifying alumni is the first step in leveraging their support for campus events. Utilizing alumni databases, social media, and outreach campaigns helps create a comprehensive list. Knowing who your alumni are, their interests, and their current locations provides valuable insights to tailor event invitations and engage them effectively in event planning and participation. Ask the current students if they're any unsung heroes who're alumni and helping them!

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Miriam Moser

LinkedIn Top Voice | Zukunftsinspiratorin I Echte Kommunikation | Innovation & Social Media Macherin
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Eine einfache Umfrage zu den Erfahrungen der Studierenden bei vergangenen Veranstaltungen ist ein ausgezeichneter Ansatz. ???? Indem man ihre Rückmeldungen einholt, erh?lt man wertvolle Einblicke in ihre Bedürfnisse und kann den Unterricht besser anpassen. Zus?tzlich kann man die Studierenden dazu einladen, Teil des Netzwerks zu werden, was eine Win-Win-Situation schafft. ???? Sie werden nicht nur in die Gestaltung des Unterrichts einbezogen, sondern bilden auch eine st?rkere Gemeinschaft für zukünftige Studierende. ????

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2 Reach out to your alumni

The next step is to reach out to your alumni and invite them to participate in your campus events. You can use different channels to communicate with them, such as email, phone, or social media. However, you should always be respectful, professional, and clear about your purpose, expectations, and needs. You should also explain how your event aligns with their values, passions, and experiences, and how they can benefit from being involved. For example, you can highlight how they can expand their network, showcase their achievements, give back to their alma mater, or inspire the next generation.

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Rushi ??AFHEA

Sustainability, Innovation & Well-being // UNSW Academic // Helping Universities (better) understand Student Behavior | ex-YC Startup
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Actively reaching out to alumni is crucial for involving them in campus events. Utilize various communication channels such as emails, social media, and alumni networks to extend invitations and share event details. Personalized messages that highlight the alumni's connection to the institution and emphasize the impact of their participation can significantly enhance engagement. Building a strong and ongoing communication strategy fosters a sense of community, encouraging alumni to contribute their time, expertise, and support to the success of campus events. Current students who're anyway connected can also be a good way to spark that conversation

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3 Engage your alumni

The third step is to engage your alumni and make them feel valued, appreciated, and connected. You can do this by providing them with adequate information, guidance, and support before, during, and after your event. For example, you can send them regular updates, reminders, and feedback, provide them with relevant materials and resources, and facilitate their logistics and arrangements. You can also involve them in the planning and decision-making process, and ask for their input and suggestions. Moreover, you can create opportunities for them to interact with other alumni, students, faculty, and staff, and showcase their contributions and impact.

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Rushi ??AFHEA

Sustainability, Innovation & Well-being // UNSW Academic // Helping Universities (better) understand Student Behavior | ex-YC Startup
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Engaging alumni involves creating meaningful interactions. Encourage their involvement by showcasing the value of their contributions to campus events, orientation days, graduation ceremonies farewells, and so much more! Utilize surveys or feedback sessions to understand their preferences and interests. Leverage social media groups or dedicated platforms to foster continuous communication and community building. Offering opportunities for alumni to share their experiences, mentor current students, or participate in event planning committees enhances their sense of belonging and strengthens their commitment to actively contribute to the success of campus events.

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4 Recognize your alumni

The fourth step is to recognize your alumni and acknowledge their efforts, time, and resources. You can do this by expressing your gratitude and appreciation in various ways, such as sending them thank-you notes, certificates, or tokens of appreciation, featuring them in your publications, website, or social media, or nominating them for awards or recognition programs. You can also solicit their feedback and testimonials, and share the results and outcomes of your event with them. Additionally, you can celebrate their achievements and milestones, and invite them to other events or activities.

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Pedro Victor Carvalho

B.Sc., M.Sc | Professor | Servidor da UFES | Pesquisador - Unicamp | Membro da Sociedade Brasileira de Biologia Celular (SBBC)
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Enalte?a a importancia da experiência desses alunos para o sucesso de evento de modo a refletir o que é real: quem já esteve na posi??o ativa na organiza??o de eventos sabe os erros e equívocos que precisar ser evitados e focos de energia que precisam ser empreendidos.

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Rushi ??AFHEA

Sustainability, Innovation & Well-being // UNSW Academic // Helping Universities (better) understand Student Behavior | ex-YC Startup
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Recognition is key to fostering continued support from alumni in campus events. Acknowledge their contributions publicly through newsletters, social media, or event programs. Highlight their achievements and the impact of their involvement. Creating an alumni honor roll or awards ceremony adds a personal touch. Demonstrating gratitude not only honors their commitment but also reinforces a positive relationship, motivating alumni to remain engaged and continue supporting future campus events.

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5 Follow up with your alumni

The final step is to follow up with your alumni and maintain a long-term and meaningful relationship with them. You can do this by keeping in touch with them regularly, and updating them on your organization's news, events, and opportunities. You can also invite them to join your alumni network, community, or group, and encourage them to stay connected with their peers, mentors, and mentees. Furthermore, you can ask them to refer or introduce you to other alumni, or to support or collaborate with you on future projects or initiatives.

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Nathalie DREAN ??????

?? Enseignement supérieur pluridisciplinaire , RH, Management, Communication, Digital, Projet Pro, Personnel Branding, Entrepreneuriat. Facilitatrice et top 1% LinkedIn ? Ecoles d'ingénieurs, de Management, Universités.
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Le suivi auprès de vos anciens élèves est l'outil indispensable pour améliorer la réussite, l'attrait et l'impact de vos événements. Grace à votre réseau d'anciens, vous pouvez organiser des conférences inspirantes où ils peuvent partager leurs expériences enrichissantes. De plus, vous pouvez solliciter leur participation pour animer des ateliers interactifs lors de vos événements. Enfin, un réseau d'anciens bien établi permet de susciter l'intérêt et l'engagement des étudiants actuels, en les encourageant à participer activement à vos prochains événements.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can alumni help you plan campus events?

1

2

3

4

5

6

1 Identify your alumni

2 Reach out to your alumni

3 Engage your alumni

4 Recognize your alumni

5 Follow up with your alumni

6 Here’s what else to consider

Higher Education

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How can alumni help you plan campus events?

1

2

3

4

5

6

1 Identify your alumni

2 Reach out to your alumni

3 Engage your alumni

4 Recognize your alumni

5 Follow up with your alumni

6 Here’s what else to consider

Higher Education

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感谢您的反馈

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