Here's how you can think critically and strategically as an administrative assistant in your role.

As an administrative assistant, think critically and strategically by continuously analyzing processes and identifying areas for improvement. Leverage data and feedback to make informed decisions, anticipate potential challenges, and develop proactive solutions. Embrace a big-picture perspective while managing details, ensuring your actions align with organizational goals. By cultivating a mindset of curiosity and adaptability, you not only enhance your problem-solving abilities but also inspire a culture of innovation and excellence in hospitality and leadership, driving the success of your team and organization.

Analyzing our needs and the resources we need to perform our work tasks is indispensable. You can improve your ability to manage and optimize the resources you have and need by assessing the quality of data and knowledgeable people you have at your disposal. The new ways of working are forcing us to expand these resources to areas outside our organization, industry, profession, and network groups. Here are three tips: 1) Build professional networks to increase knowledge sharing. 2) Be curious about the tools your organization puts at your disposal and the ones you can propose. 3) Get to know the skillset of your teammates to understand how to minimize recurring issues and propose solutions to improve efficiency.

Thinking critically and strategically as an administrative assistant involves a combination of foresight, organization, effective communication, and problem-solving skills. Here are several ways to embody these qualities: 1. Know the Organization's Goals: Understand the company’s mission, vision, and strategic goals. This helps you prioritize tasks and make decisions that align with the company’s objectives. 2. Anticipate Needs: Stay ahead by anticipating the needs of your executive and team. This could include scheduling meetings in advance, preparing documents, or identifying potential issues before they arise. 3. Prioritize Tasks: Use tools like the Eisenhower Matrix to distinguish between urgent and important tasks.

In my experience critical and strategic thinking is very important with in an Administrative Assistant position. The business and team leaders need to know that you have the ability to analyse the data given to you and implement or suggest the best outcome which benefits the business/company. It will also help with your own self confidence and help you to gain knowledge in the environment you work in and personally

Ao simplificar processos complicados e prever o que pode ser necessário no futuro, você n?o apenas melhora a eficiência, mas também mostra que pode liderar mudan?as positivas na organiza??o, resolvendo problemas atuais e preparando-se para desafios futuros.

Make yourself and people around you believe there are NO stupid questions. In your team meetings, help others make asking questions a habit! Start small to help teammates feel confident and comfortable. As an Executive Assistant, you will be creating what I call inclusive-curiosity-meetings. You will be strengthening your ability to ask questions and fostering a work environment where everyone is well-informed and aligned with the organization's objectives. Find a favorite open question to encourage people to share their opinions. What about: “And what else?” This quote helps me keep improving my questioning skills: "The more serious you are about learning, the more questions you should ask." - James M. Kouzes and Barry Z. Posner

I love asking questions. It gives me clarity. So, when given a task or project, I ask clarifying questions to ensure I fully understand the requirements and objectives. This helps me identify potential challenges and opportunities early on.

Questions help you to gain insight on the task you need to do, there is no sense in trying to perform a task without truly understanding what it is you are doing and why you are doing it. It can be scary to ask questions though, however I have learned that by asking questions I am able to complete a task accurately and efficiently wi the minimal mistakes

Il est important de poser les questions face a un dossier à gérer dont on aurait pas l entière visibilité. Ces questions nous permettrons en tant qu assistante administrative de pouvoir mieux prendre en charge le dossier qui nous ai confié et éclairci les points flous

Tenha autonomia e alguém confiável para perguntar sobre os processos no seu ambiente de trabalho. Tenha criticidade e saiba aplicar as respostas em a??es.

One thing I find helpful for planning ahead is the ability to look back. I use a project planning board, like Monday.com or Freedcamp to keep track of timelines, tasks and needs for events. Whether it’s a monthly webinar or annual conference, having the ability to look back to facilitate planning ahead is critical for me.

When planning ahead, we need to dedicate time to anticipating possible threats or opportunities. This process involves not just strategizing but also reflection and creative thinking. These elements inspire us and keep us motivated to design proactive actions that will strengthen our ability to make the right changes before they become urgent and disruptive. Effective planning also involves obtaining insights and warnings from various sources, such as experts from other professions, industry reports, market trends, and emerging technologies, which can provide a comprehensive understanding of potential challenges and opportunities.

One thing I have found helpful is when the team asks a question even if it has been asked before, it can be used as a check point for the rest of the team where the answer is a grey area and would result in conflicting work that will need to be fixed

Como asistente administrativo, planificar con anticipación es esencial para mantener la eficiencia y el orden. Comienza por entender las metas a largo plazo de tu equipo y organización. Pregúntate: ?Cuáles son los proyectos clave en los próximos meses? ?Qué recursos serán necesarios? Al anticipar las necesidades y preparar calendarios detallados, puedes evitar contratiempos y asegurar que todos estén alineados con los objetivos. Utiliza herramientas de gestión de proyectos para rastrear avances y ajustar planes según sea necesario. Este enfoque proactivo te permitirá gestionar mejor las cargas de trabajo y apoyar estratégicamente a tu equipo.

Planejamento é fundamental no mundo contemporaneo para qualquer trabalhador, gerir seu tempo é um revolu??o contra o sistema de mercado que desgasta o trabalho a todo momento. Saiba apreciar a vida.

Priorizar tarefas eficazmente é crucial para o pensamento estratégico e maximizar o impacto. Use a matriz de Eisenhower para classificar tarefas em importantes e urgentes, importantes mas n?o urgentes, urgentes mas n?o importantes, e n?o urgentes nem importantes. Avalie como cada tarefa contribui para os objetivos da organiza??o, considerando prazos e dependências. Priorize atividades de alto impacto que oferecem maior retorno em termos de tempo e recursos. Delegue tarefas menos críticas para desenvolver a equipe. Use listas de tarefas e blocos de tempo para organiza??o de prioridades regularmente. Ferramentas como Trello ou Asana ajudam na gest?o. Mantenha a equipe informada e solicite feedback para garantir o alinhamento com os objetivos.

The time constraints to all tasks are not the same. Tasks that are urgent should be performed first. Make a plan according to the urgency of the tasks that's which task should be performed first and which next.

Prioritizing tasks requires some effort, but also keeps you organized. It is important to begin with the most important task and work down your list. It is never too early to start a task. Instead it allows you to begin a task while you are focused. However, do allow yourself time and flexibility to work on the task, especially if there is new or additional input. Deadlines also shift, so if a deadline is bumped up and you have already started a task, all that is required should be the finished touch. If the deadline is moved out, then it gives you time to continuously review tasks for improvement, in order to signifcantly contribute to your company or department's objectives.

When there's a call to action one may need to put everything aside to deal with a matter effectively and efficiently depending on urgency of the matter e.g I could be busy with menial task when a call from customer complaining about product or service needs attention, I will have to attend customer complaints and immediately find ways to remedy the situation and keep customer satisfaction...because there's no successful business without happy customers.

é melhor fechar a torneira antes que a água seja desperdi?ada. Dar a devida importancia às tarefas mais importantes fará a diferen?a entre perder ou maximizar recursos.

As part of my AI learning strategy, I am now reading and getting to know more about prompt engineering, which is the process of writing, refining and optimizing inputs to encourage generative AI systems to create specific, high-quality outputs. Prompt engineering is a necessary skill to develop and it will help you use ChatGPT or CoPilot tools more effectively. The goal is to communicate with the GenAI tools as if you’re instructing a very literal-minded assistant. The clearer and more detailed your instructions, the better the AI can perform the task at hand. It aligns with the concept of giving the right instructions to achieve the best assistance. Let's make prompt engineering our superpower!

Na era digital, ferramentas podem ajudar a pensar crítica e estrategicamente. Familiarize-se com software de gerenciamento de projetos, ferramentas de agendamento e outras tecnologias que automatizam tarefas rotineiras, liberando tempo para trabalhos mais estratégicos. Utilize plataformas como Trello, Asana e Microsoft Planner para organizar e acompanhar projetos. Ferramentas de agendamento, como Google Calendar, ajudam a gerenciar seu tempo eficientemente. Automatize processos repetitivos com ferramentas como Zapier e IFTTT. Essas tecnologias simplificam processos, reduzem erros e mantêm uma vis?o clara de todos os projetos e prazos em andamento.

New tools are available daily and the best an Administrative Assistant can do is to leverage on these tools, Familiarize yourself with them, and choose the best that aligns with your work needs and requirements.

It's Friday, Strategic Thinking Day! One of my goals as a professional is to be as effective as possible by improving my performance constantly. Therefore, I consistenly block time for weekly self-assessment sessions with myself. It happens every Friday! Questions to ask in the end of the week: 1. What are my key take-aways from the week? 2. What decision had I made this week? If a decision was made, what were the assumptions and trade-offs that went into the decision? 3. What worked well? 4. What should I do more? 5. What should I do less? 6. Who are the people who helped me attain my goals this week? 7. Who is the person I can contact next week to help me attain my goals? 8. What is my priority for next week?

Love it, we have Meeting Free Friday with the same intention, although it does not sound half as “professional” as Strategic Planning Day!

People often take pride in having done things the same way for a long time. We assume we can keep repeating the same formula, using our copy-paste system. We have all heard that if we do things the way we have always done them, we will get the same results again and again. To amend our results, we need to do things differently, be open to new learnings, abandon all comfort zones, and constantly embrace change. Try that: ? strengthen your change and reinvention capacity ? ensure you have the necessary tools and resources at the right time in a changing environment ? become more mindful and selective in the use of past experience ? avoid blaming icebergs when things don’t go as planned ? make sure that we are hearing the warnings

Pensar de forma crítica e estratégica envolve desenvolver algumas habilidades, como por exemplo resolu??o de problemas, ser organizado e eficiente, manter-se atualizado com as tendências do setor. Ao combinar essas habilidades estaremos melhor equipado e preparados, proporcionando um valor significativo a organiza??o onde estamos inseridos.