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Here's how you can proactively navigate and handle disruptions in your industry as a facility manager.

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As a facility manager, you're the backbone of your company's operations, ensuring everything runs smoothly. But when disruptions strike, your ability to navigate these challenges can make all the difference. Proactive facility management involves anticipating potential issues and having a plan in place to address them swiftly. This ranges from natural disasters to technological failures, and requires a strategic approach to maintain operations. By staying ahead of the curve, you can ensure that your facility remains resilient and adaptable, no matter what comes your way.

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JACK Galvin CFE, CFCI

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Alaa Odeh

Business Development Manager | Strategic Business Development, New Business Development
Cristiano Alves

Analista de Gest?o de Faciliteis Sênior | Patrim?nio | Compras | Gerente de Opera??o | Gest?o de Contratos…

1 Risk Assessment

Proactive facility management starts with a thorough risk assessment. You need to identify potential disruptions that could impact your facility, such as weather events, power outages, or equipment failures. Once these risks are identified, evaluate their likelihood and potential impact. This will help you prioritize which scenarios to prepare for. Developing a comprehensive risk management plan is essential, as it allows you to allocate resources effectively and minimize the impact of any disruption on your operations.

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Alaa Odeh

Business Development Manager | Strategic Business Development, New Business Development
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Embrace Technological Advancements Foster a Data-Driven Culture Build a Culture of Preparedness Prioritize Flexibility and Adaptability

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Cristiano Alves

Analista de Gest?o de Faciliteis Sênior | Patrim?nio | Compras | Gerente de Opera??o | Gest?o de Contratos Terceirizados | Manuten??o Predial | Especialista em Ambiente Corporativo | Planejamento Estratégico
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Uma estratégia viável para avaliar risco e reduzir, chama se Monitoramento Preventivo de todas as a??es voltadas a atividades diárias de qualquer instala??o seja interna ou externa. Quando se tem monitoramento preventivo, estamos sempre a frente executado com melhorias continuas.

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Jitendra Gupta -NEBOSH, SIX Sigma Green Belt .

Facility Management Professional |NEBOSH Certified|Six Sigma Green Belt | Fire & Safety| Technical Background | Leadership Skills | Co-Working | Workplace | Real Estate | Administration
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Stay updated on industry trends, develop contingency plans, and invest in technology. Foster strong vendor relationships, regularly train staff, and maintain clear communication channels. Conduct risk assessments, prioritise preventive maintenance, and create a flexible budget to manage unexpected challenges.

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2 Plan Development

With risks identified, it's time to develop a robust contingency plan. Outline clear procedures for different types of disruptions, designating responsibilities to specific team members. Ensure that communication channels are established so that everyone knows how to report issues and receive instructions. Your plan should also include backup systems, such as emergency power supplies and alternative workspaces, to keep critical operations running. Regularly review and update your contingency plan to reflect any changes in your facility or the external environment.

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Cristiano Alves

Analista de Gest?o de Faciliteis Sênior | Patrim?nio | Compras | Gerente de Opera??o | Gest?o de Contratos Terceirizados | Manuten??o Predial | Especialista em Ambiente Corporativo | Planejamento Estratégico
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Este e o momento de inserir toda equipe, conscientizar sobre a importancia do trabalho de cada um neste processo, definir estratégias e agir todo em equipe pelo mesmo sentido.

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3 Team Training

Training your team is crucial in ensuring that they can respond effectively to disruptions. Conduct regular drills to familiarize them with the contingency plan and their roles within it. This not only helps in reinforcing procedures but also allows you to identify areas for improvement. Training should cover a range of scenarios, from fire safety to cybersecurity breaches, ensuring a well-rounded preparedness. Encourage feedback from your team as their insights can be invaluable in refining your response strategies.

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JACK Galvin CFE, CFCI

Background Investigator
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Preparation, Preparation, Preparation Run the scenarios, work the table tops. Document the actual situations. After action reviews. Lesson learned. What worked,Why? More importantly What didn’t WHY? What are you prepared to do about it? Preparation,Preparation, Preparation Repeat as necessary.

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Cristiano Alves

Analista de Gest?o de Faciliteis Sênior | Patrim?nio | Compras | Gerente de Opera??o | Gest?o de Contratos Terceirizados | Manuten??o Predial | Especialista em Ambiente Corporativo | Planejamento Estratégico
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Em conclus?o, o treino da equipa é um investimento que traz benefícios tangíveis tanto para os funcionários quanto para a organiza??o como um todo. Empresas que priorizam a forma??o tendem a ser mais competitivas e bem-sucedidas a longo prazo.

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4 Technology Utilization

Leverage technology to enhance your facility's resilience. Implementing a Building Management System (BMS) can provide real-time monitoring of your facility's critical systems, allowing you to detect and address issues before they escalate. Additionally, consider using mobile apps for communication and coordination during an emergency. These technologies can significantly reduce response times and improve the efficiency of your contingency plans.

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Cristiano Alves

Analista de Gest?o de Faciliteis Sênior | Patrim?nio | Compras | Gerente de Opera??o | Gest?o de Contratos Terceirizados | Manuten??o Predial | Especialista em Ambiente Corporativo | Planejamento Estratégico
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Em conclus?o, a integra??o e utiliza??o estratégica da tecnologia s?o essenciais para a sobrevivência e prosperidade das empresas no ambiente altamente competitivo de hoje. A tecnologia n?o só facilita a opera??o diária, mas também abre portas para inova??o e crescimento sustentado.

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5 Vendor Relations

Maintaining strong relationships with vendors and service providers is another key aspect of proactive facility management. These partnerships can be crucial during disruptions, as you may need quick access to services and supplies for repairs or replacements. Establish agreements with vendors that include priority service in case of an emergency. Having a network of reliable vendors can greatly reduce downtime and help you get back to business as usual promptly.

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Cristiano Alves

Analista de Gest?o de Faciliteis Sênior | Patrim?nio | Compras | Gerente de Opera??o | Gest?o de Contratos Terceirizados | Manuten??o Predial | Especialista em Ambiente Corporativo | Planejamento Estratégico
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Este e o momento em que partimos para uma análise externa de fornecedores, formando parcerias com solida confian?a, buscando garantir os melhores servi?os, pre?os e eficiência na entrega. E primordial para ambos os lados manter um relacionamento de parceria e confian?a mutua.

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6 Continuous Improvement

Lastly, embrace a culture of continuous improvement in your facility management practices. After any disruption, conduct a thorough debriefing to analyze what worked and what didn't. Use this information to refine your risk assessments, contingency plans, and training programs. Stay informed about new facility management trends and technologies that could further enhance your ability to handle disruptions. Continuous learning and adaptation are the hallmarks of a proactive facility manager.

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Aaron Felix Paril

Property Manager at Granville Development Corporation
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In any career you have to continuous improvement. The FM should be in touch with the present and future trends. Continuous improvement cuts down cost, prevent massive breakdowns, hasten the processes, etc

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can proactively navigate and handle disruptions in your industry as a facility manager.

1

2

3

4

5

6

7

1 Risk Assessment

2 Plan Development

3 Team Training

4 Technology Utilization

5 Vendor Relations

6 Continuous Improvement

7 Here’s what else to consider

Facility Management (FM)

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Here's how you can proactively navigate and handle disruptions in your industry as a facility manager.

1

2

3

4

5

6

7

1 Risk Assessment

2 Plan Development

3 Team Training

4 Technology Utilization

5 Vendor Relations

6 Continuous Improvement

7 Here’s what else to consider

Facility Management (FM)

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