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Here's how you can navigate the key differences between in-person and virtual presentations.

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Whether you're pitching to a client or leading a workshop, presentations are a cornerstone of professional communication. Yet, the shift from boardrooms to virtual meeting spaces has introduced new challenges and opportunities. To excel in both arenas, you need to understand the key differences and adapt your approach accordingly. This article will guide you through the nuances of in-person and virtual presentations, ensuring your message resonates with your audience, regardless of the medium.

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1 Audience Engagement

In-person presentations allow for direct interaction with your audience, making it easier to gauge reactions and adjust on the fly. You can read body language, maintain eye contact, and use physical space to your advantage. In contrast, virtual presentations require you to captivate your audience through a screen, which can be more challenging. To keep your virtual audience engaged, ask questions, use interactive tools like polls, and encourage participation through chat features. Remember, your energy needs to translate through the camera, so be expressive and enthusiastic to maintain attention.

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Augusto L. Zamora F.

Servicios basados en conocimiento | Marketing y Ventas | Transformación digital | Jurado Premios Mercurio (Asociación Argentina de Marketing)
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Recuerden que la presentación, sea en Powerpoint, PDF or whatever, no es para leer, es para titular o graficar lo que nosotros comunicamos con nuestro lenguaje verbal y no verbal. Que la presentación sirva para 3 cosas: saber en qué momento o tema de la presentación estamos, para reforzar el mensaje de forma audiovisual y para sorprender.

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2 Technical Setup

The technical setup for in-person presentations is generally straightforward, focusing on projector compatibility and microphone clarity. However, virtual presentations demand a more complex setup. You must ensure a stable internet connection, familiarize yourself with the video conferencing platform, and manage screen sharing effectively. It's crucial to conduct a technical run-through before the presentation to troubleshoot any issues. Good lighting and clear audio are essential, so consider using an external microphone and positioning yourself in a well-lit space to enhance the quality of your virtual presentation.

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Preeti Sharma

Associate Manager at EY
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In my view, adeptness with technology is as vital to presentations as the content. For in-person events, skillful use of AV equipment can transform a talk into an immersive experience. In the virtual space, proficiency with digital tools is indispensable for maintaining engagement. I see these tech skills as an extension of the presenter's craft, where each technical adjustment is a deliberate stroke in painting an impactful narrative. Whether handling a microphone or navigating a webinar platform, the finesse with which these tools are used can captivate an audience as profoundly as the message itself.

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3 Content Delivery

Delivering content in-person often means using physical cues and props to reinforce your message. In a virtual setting, you'll rely heavily on your slides and digital visuals. Keep your slides concise and visually appealing, avoiding text-heavy content that can overwhelm your audience. Use storytelling and vivid language to make your points memorable. Additionally, practice pacing your speech for both in-person and virtual presentations; online, you might need to speak more slowly to ensure clarity due to potential audio delays.

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Alicia (M) Morgan, PMP ?, AM-MC ?

Award-Winning Transformational Leader | Keynote Speaker | Agile & Innovation Strategist | PMP ? | Expert Facilitator
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When presenting, whether in person or virtually, remember this: Both worlds work, but the content delivery can be different. Content Delivery Matters: * Why? It’s the vessel for your message. * How? Tailor it to captivate in-person or virtual audiences. Inclusive Language Matters: * Why? It ensures everyone feels seen and valued. * How? Use gender-neutral terms, avoid stereotypes, and be culturally sensitive. Now, let’s navigate the two worlds In-Person Magic - Faces reveal secrets. Adapt on the fly. - Props—tell tales. - Room whispers guide you. Virtual Presentations: - Pixels replace faces. Pre-plan inclusiveness. - Craft words with care. - Adapt, even without cues.

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Augusto L. Zamora F.

Servicios basados en conocimiento | Marketing y Ventas | Transformación digital | Jurado Premios Mercurio (Asociación Argentina de Marketing)
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En mí experiencia, puede ser de gran ayuda y muchas veces de gran interés a tu negocio, si luego de la presentación se le envía a los participantes un ebook o guía de lo tratado, referencias de sitio web, video, fotos del evento e incluso un certificado de asistencia. Estás acciones posteriores aumentan la percepción de valor y extienden en el tiempo la experiencia vivida.

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4 Audience Interaction

Interacting with your audience in-person can be as simple as asking for a show of hands or facilitating group activities. Virtually, these tactics must be adapted. Use the features of your chosen platform to create interaction, such as breakout rooms for group discussions or reaction icons for instant feedback. Encourage questions throughout the presentation rather than saving them for the end, as this helps maintain engagement and makes the experience more conversational and less like a lecture.

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Virginia Rhodes

ARC Network Project Director at WEPAN - Women in Engineering ProActive Network
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I’ve found when trying to engage a virtual audience it helps to ask a question and then give them a chance to think while you respond with an answer of your own. That way there’s no awkward silences as you’re waiting for someone to speak up and someone from the audience may want to echo or challenge your thoughts. It also helps to have a “plant” in the audience, a colleague or friend, that you can call on or who can add to the conversation to get people engaged.

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5 Visual Aids

Visual aids are impactful in both settings but require different considerations. In-person, larger visuals work well, and you can physically point to or reference materials. Virtually, your visual aids must fit within the confines of a computer screen. Optimize charts, graphs, and images for visibility, ensuring they are not too detailed for small displays. Additionally, be mindful of how you transition between speaking and showing visuals; smooth transitions keep your virtual audience focused and prevent disorientation.

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6 Time Management

Managing time effectively is critical in any presentation format. In-person presentations often allow for some flexibility as you can read the room and adjust accordingly. Virtual presentations tend to be stricter with time due to screen fatigue and the ease of distraction when attending from home or an office. Stick to your allotted time, plan for short breaks if necessary, and structure your presentation with clear milestones to keep your virtual audience engaged from start to finish.

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Augusto L. Zamora F.

Servicios basados en conocimiento | Marketing y Ventas | Transformación digital | Jurado Premios Mercurio (Asociación Argentina de Marketing)
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Un factor fundamental de toda presentación es respetar los tiempos del público. Su tiempo es tan valioso como el nuestro. Aprovéchalo, no lo desperdicies, valoralo y respetalo.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Preeti Sharma

Associate Manager at EY
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I've come to recognize that the art of presenting hinges on tailored preparation. Rehearsing with the actual tools—be it a microphone or a webinar platform—allows for a polished delivery that seems effortless. For me, the true resonance of a presentation is amplified in the artful execution of a thoughtful follow-up. Distributing handouts or dispatching insightful emails with session recordings weaves a thread of continuity, enriching the dialogue and imprinting the presentation's essence in the audience's mind. This dual approach, blending meticulous prep with meaningful post-presentation touchpoints, is a signature move that distinguishes a memorable presenter.

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Shaziya Khan

Insight Chaser l Brand Communication Strategist l Author
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Speaker notes can help. A good aid for both presentations is writing up speaker notes. You may or may not directly read these in the final presentation, but they help immensely in preparation in 3 ways: dry runs, awareness, time. Dry runs can go differently: for virtual presentation dry run on screen; for in person presentation dry run at the venue. In advance, for both. Awareness flexes in different ways: Speaker notes help to make one more crisp eg. we may realise how much we repeat. For virtual presentations we cannot see reactions so prior awareness matters. In physical presentations, keep watching your audience, and adapt. Time: Audience Q&A matters. Prep to keep a third of time for Q&A.

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Here's how you can navigate the key differences between in-person and virtual presentations.

1

2

3

4

5

6

7

1 Audience Engagement

2 Technical Setup

3 Content Delivery

4 Audience Interaction

5 Visual Aids

6 Time Management

7 Here’s what else to consider

Presentations

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Here's how you can navigate the key differences between in-person and virtual presentations.

1

2

3

4

5

6

7

1 Audience Engagement

2 Technical Setup

3 Content Delivery

4 Audience Interaction

5 Visual Aids

6 Time Management

7 Here’s what else to consider

Presentations

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感谢您的反馈

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