Here's how you can foster equal participation and contribution from all team members during a presentation.

Every presentation we make has a WHY. Why are we presenting? 1.Is it to express the idea in mind on paper and in words 2.Is to brainstorm on that idea 3.is to get opinion or feedbacks on the implemented idea 4.is it explain an important concept 5.Is it to promote discussion. In some presentation we present to put or views forward & in most of the other presentation we present to get opinions, feedbacks and more creative ideas. Therefore we start the presentation we should the context if our presentation falls in second category which encourages people to put forth their opinion. If people are given a direction as to what is expected out of them before the presentation, It keeps them activated and leads to more participation.

1. Having an inclusive work environment 2. Encouraging team members to contribute, even if they make mistakes 3. assign responsibilities and guidance and mentor team members

Encourage active engagement by inviting input from each team member. Set clear expectations for participation and ensure everyone has a chance to speak. Use inclusive language and acknowledge diverse perspectives. Facilitate open discussions, valuing all contributions equally. Provide opportunities for quieter members to share their thoughts and ideas.

To foster equal participation and contribution during a presentation: Set Expectations Distribute Responsibilities Encourage Collaboration Utilize Interactive Techniques Monitor Speaking Time Solicit Input Acknowledge Contributions Foster Feedback Lead by Example By implementing these strategies, you can ensure that every team member has an opportunity to participate and contribute meaningfully during the presentation.

Always make sure to start with an agenda, the WHY, and who is on the call so it gives a good base understanding of what we are about to discuss. Take active notes as each person contributes to ensure you’re equally collecting their input.

It is important to assign roles based on individual strengths, but ultimately I feel, every member of the team must practice and prepare for the whole presentation and must know the entire content, so the absence of any member in an emergency will not affect the presentation, anyone can take over that part without hesitation and ensure it runs smoothly. It also gives an impression that the team is on the same page and equally passionate about their presentation.

Delegating task come in handy in this type of scenario. It makes it easy for everyone to have a set goal in achieving the overall task. This allows people to contribute excellently without being overwhelmed by task

Give a presentation with a team means it requires an element of leadership. One of the most important element of leadership is delegation & one of the most important element of creativity with team is to leverage on the capabilities of your team members. Based on this it is important to ensure that each member should have assigned role based on their strength. This helps the overall presentation to be more effective and also since each member contributes it keeps them more involved in their entire process.

Each individual have different strengths . All five fingers cannot or will not be the same. Hence, it would be wise to identify strengths of people and assign role based on them. This helps in balancing out the tasks amongst the group and at same time can get the best out of them. The moment individuals start working using their strengths , they own the task and would be responsible for giving their best .

It is important to leverage everyone's unique strengths and weaknesses. When working in a team, understanding at first what everyone would be comfortable with can also increase efficiency and overall effectiveness of the presentation.

Facilitating discussions allow everyone in the group to share their opinion. It allows members to feel seen and heard. They can contribute their own quota and ensure the success of the presentation

Facilitating discussion by giving topics to individuals plays pivotal role in participation. There can be two types of participators. 1. Quiet team members 2. Active team members . Encourage the quiet people to be involved in the discussion by encouraging them. Make sure the more vocal people do not dominate the discussion and at the same time make sure we get the ideas out of them. When planned out in a way that gives equal amount of time and forum for non judgement , it can get the best out of everyone

If you are the one that scheduled the call, it is your responsibility to facilitate the discussion. Make sure you have an agenda ready and a high level outline for the purpose of the call.

It’s important to note that any presentation deliberation has to be 2 way communication. After every pointer discussed, feedbacks should be asked for, receiver’s understanding has to be checked. All the discussions / feedbacks given should be noted and circulated and acted upon.

I would make sure to know who is participating in the discussion and have at least one or 2 questions that are specific to each person.

Every opinion / feedback should be respected without any ambiguity. It’s not always possible to act on every feedback shared. But every feedback given can be modified and implemented in certain way.

Just like every human being has a unique fingerprint We also have unique mindset and mind blueprints based on our experiences, culture and perception. Therefore it is very important that when we work in a team we respect that unique mind blue print and work in a way that that blueprint can be used to create a bigger good. For this we should 1.Be observant to understand each others communication style 2.We develop awareness about each others culture and experiences 3.Before working on presentation we conduct a meeting to understand each others perspective and style of working Lastly there should be different tools to be used to ensure we promote the group to communicate and participate and give their unique self

There are different ways in which people communicate and pass across their insightful ideas. It is important to let everyone contribute and submit their opinions at their own pace, allowing them to be the best version of themselves through the process. Some require a detailed explanation of the topic and goal, while others already get it. Giving people special attention makes them feel included and they tend to deliver excellently

I really love using Notion to facilitate collaboration because you can invite your teammates to the page and they can follow along or add their own notes live.

To foster equal participation and contribution during a presentation: Set clear expectations: Outline each team member's role and encourage everyone to contribute. Create a supportive environment: Ensure all team members feel comfortable sharing their ideas and opinions. Rotate speaking roles: Give each team member the opportunity to present different sections to distribute speaking time evenly. Use inclusive language: Encourage active participation by using phrases like "What are your thoughts?" or "Does anyone have anything to add?" Actively listen: Pay attention to everyone's input and acknowledge their contributions. Provide feedback: Offer constructive feedback to encourage improvement and further participation.

Creating an inclusive presentation environment where every team member's voice is heard is essential for our success. To foster equal participation during a presentation: 1. Expectations: Clearly communicate the importance of participation. 2. Supportive Environment: Foster openness and respect. 3. Assigned Roles: Allocate specific tasks to each member. 4. Engage Everyone: Actively involve all team members. 5. Ground Rules: Set guidelines for respectful communication. 6. Encourage Collaboration: Foster teamwork throughout. By implementing these strategies, you can create a presentation environment where all team members feel empowered to participate equally, leading to a more cohesive and impactful presentation overall.

One of my favourite quotes is 'start like you're 3 miles in' highlighting the importance of future proofing situations. It's important facilitators take this approach and don't just rely on hoping they can foster group wide participation. One way of future proofing is sending participants a task/question/challenge before the session starts, inviting them to think of how they are going to engage and not whether they will. A good facilitator can then leverage that interaction into further participation.

To foster equal participation and contribution during presentations, consider these strategies: 1. Explain the importance of equal participation and encourage everyone to contribute. 2. Ensure everyone feels comfortable and valued by acknowledging and respecting all contributions. 3. Encourage participation by using inclusive language and inviting everyone to share their thoughts. 4. If certain individuals tend to dominate discussions, politely redirect the conversation to include others. 5. Allow participants to contribute through various channels, such as speaking, writing, or using interactive tools. 6. Emphasise the importance of listening to others and building on their ideas to create a collaborative atmosphere.

Imagine your presentation is like a potluck, each team member getting a dish. Researcher’s getting main course, slide designer whipping up tasty visuals, and speaker serving the dessert with smooth delivery. Make sure everyone comes prepared with their best recipes (or ideas!). While planning, make sure everyone contributes to the menu. Keep all connected, and like a food critic, helping them improve their culinary skills. Just like how you'd switch up who hosts the dinner each time, rotate leadership roles so everyone gets a turn to lead. Celebrate the fact that your team is a diverse bunch, bringing different flavors to the table. Check out my podcast, Communicate101: Speaking and Writing Tips. It's packed with valuable insights!