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Last updated on 2024年6月11日

Here's how you can establish clear and open communication with your boss when sourcing suppliers.

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Navigating the complexities of supplier sourcing requires not only a keen eye for detail but also an ability to communicate effectively with your boss. Establishing clear and open lines of communication is crucial to ensure that both you and your higher-ups are aligned on expectations, goals, and the nuances of potential supplier relationships. This article will guide you through the essential steps to foster a transparent dialogue with your boss, helping you to secure the best suppliers while maintaining a strong professional rapport.

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Akhouri P Prasad

Former Head Procurement & Supply Chain at Tata Steel Limited, Bearings Division

1 Understand Needs

Before you dive into conversations with your boss, it's imperative to understand their needs and expectations fully. This means grasping the company's strategic objectives, budget constraints, and specific supplier criteria. By being well-informed, you can anticipate questions and provide thoughtful insights. When you initiate discussions, present your understanding of these needs to show that you're on the same page, and use this as a foundation to build your sourcing strategy.

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Akhouri P Prasad

Former Head Procurement & Supply Chain at Tata Steel Limited, Bearings Division
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The need for new supplier sourcing to be explained with rationale and the aspect of Risk mitigation to the superior. This kind of briefing must be done before starting the process for new supplier sourcing. This would also provide an opportunity to get the opinion of the Superior for refining the process or selecting the target sipplier base.

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2 Set Objectives

Once you're clear on the needs, work with your boss to set tangible objectives for the supplier sourcing process. This could include cost savings targets, quality benchmarks, or timelines for supplier integration. Having shared goals not only aligns your efforts but also provides a clear framework for evaluating potential suppliers. Communicate these objectives clearly and ensure they are measurable so that progress can be tracked and discussed openly.

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Akhouri P Prasad

Former Head Procurement & Supply Chain at Tata Steel Limited, Bearings Division
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Objectives of new supplier sourcing must be defined as Cost reduction Quality of product Risk mitigation Delivery on time Flexibility in sourcing Supply Chain agility etc.

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3 Regular Updates

Keep your boss in the loop with regular updates. Whether it’s through scheduled meetings or brief email summaries, consistent communication ensures that your boss is aware of the sourcing progress and can provide input when necessary. It also helps to prevent any surprises down the line and demonstrates your commitment to transparency and accountability throughout the supplier sourcing process.

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Akhouri P Prasad

Former Head Procurement & Supply Chain at Tata Steel Limited, Bearings Division
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Regular update is also needed for some key strategic decisions where the approval of the superior must be obtained. It is also needed as the existing suppliers may approach the Superior about the subject as they fear loss of business . In such situations , proper communication will help to assuage thier pain and proceed with the set objectoves.

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4 Feedback Loop

Establish a feedback loop where you can openly discuss successes and setbacks in the sourcing process. Encourage your boss to share their thoughts on the suppliers you're considering and be receptive to their insights. This two-way communication not only strengthens your professional relationship but also ensures that decisions are made with a comprehensive understanding of both operational needs and executive perspectives.

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5 Decision Involvement

Involve your boss in the decision-making process to foster a sense of shared ownership over the outcomes. This doesn't mean every decision requires their approval, but keeping them informed about major milestones and seeking their input on key decisions can help ensure that the chosen suppliers align with both your criteria and the company's broader goals.

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Akhouri P Prasad

Former Head Procurement & Supply Chain at Tata Steel Limited, Bearings Division
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Approval of the Superior on different milestones will help to get the final approval easily. Further it will also help in course correction if necessary and will not create major issues at the later stages of the supplier sourcing process.

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6 Risk Management

Finally, openly discuss potential risks associated with different suppliers and how they can be mitigated. Being proactive in identifying and communicating risks not only demonstrates your foresight but also allows your boss to understand and prepare for any potential impact on the company. A clear risk management strategy is essential for building trust and ensuring that both you and your boss are confident in the sourcing decisions made.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can establish clear and open communication with your boss when sourcing suppliers.

1

2

3

4

5

6

7

1 Understand Needs

2 Set Objectives

3 Regular Updates

4 Feedback Loop

5 Decision Involvement

6 Risk Management

7 Here’s what else to consider

Supplier Sourcing

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Here's how you can establish clear and open communication with your boss when sourcing suppliers.

1

2

3

4

5

6

7

1 Understand Needs

2 Set Objectives

3 Regular Updates

4 Feedback Loop

5 Decision Involvement

6 Risk Management

7 Here’s what else to consider

Supplier Sourcing

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