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Here's how you can effectively track and measure project progress and performance as a project manager.

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Tracking and measuring project progress and performance is a cornerstone of successful project management. As a project manager, you're tasked with ensuring that a project stays on track and meets its objectives, which requires a keen understanding of both the big picture and the minutiae of daily tasks. Effective tracking allows you to identify potential issues early, adjust resources, and communicate progress to stakeholders. By mastering a few key strategies, you can maintain control over your projects, ensuring they are completed on time, within budget, and to the desired quality standards.

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Dr. Marc Braun

1 Define Metrics

To effectively track project progress, you must first establish clear, measurable metrics that align with your project's goals. These Key Performance Indicators (KPIs) could include milestones completed, budget adherence, or quality targets. By defining these metrics at the outset, you provide a baseline to measure against as the project unfolds. Regularly reviewing these KPIs allows you to gauge the project's health and make informed decisions to steer it back on course if necessary.

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Dr. Marc Braun
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1) Agree with your team crisp metrics 2) Best KPI are those which are automated 3) Daily run to generate KPI 4) Frontload KPIs to have buffer 5) Agree to rescue when someone in danger to miss out

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Mohit Sachdeva

Seasoned IT Auditor | IT Risk Advisory Specialist | Delivering Results and Mitigating Risks for 12+ yrs | CISA| SAP| COBIT | AWS | ISC2 CC| ISO27001 LA| CCSK| CSM | 4xOneTrust
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Effectively tracking and measuring project progress and performance as a project manager involves several key steps. Begin by setting clear, measurable goals and objectives for the project. Utilize project management tools and software to monitor tasks, deadlines, and milestones. Implement key performance indicators (KPIs) to evaluate progress regularly. Conduct frequent status meetings and progress reviews with the team to ensure alignment and address any issues promptly. Maintain detailed documentation of project activities, decisions, and changes. Use dashboards and visual reports to provide real-time updates and insights. Encourage open communication and feedback from team members to identify areas for improvement.

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2 Implement Tools

Leveraging project management tools is essential for tracking progress and performance. These platforms can automate the collection of data and provide real-time insights into your project's status. Look for tools that offer task tracking, resource allocation, time management, and reporting features. By centralizing information, you can easily monitor project variables and collaborate with your team more effectively, keeping everyone on the same page and focused on the project's objectives.

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Eduardo Garlant

CTO | CIO | Diretor de TI e Inova??o | Head de TI | Gerente Executivo de TI
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Aqui est?o algumas op??es de software que podem ajudar: Asana: Ideal para colabora??o e rastreamento de tarefas. monday.com: ótimo para startups com or?amento limitado. Zoho Projects: Oferece integra??es versáteis. Smartsheet: Automatiza fluxos de trabalho. Notion: Excelente para criadores de conteúdo. Teamwork: Indicado para prestadores de servi?os. Wrike: Possui recursos de inteligência artificial (IA)1. Essas ferramentas permitem centralizar informa??es, otimizar processos e manter a equipe alinhada aos objetivos do projeto.

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3 Schedule Reviews

Regularly scheduled project reviews are vital checkpoints that provide opportunities to assess progress and address issues. During these reviews, compare current performance against your predefined metrics to evaluate whether the project is on target. This is the time to discuss any deviations from the plan with your team, identify root causes, and develop strategies to mitigate risks. Consistent reviews foster accountability and ensure that everyone remains committed to the project's success.

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Eduardo Garlant

CTO | CIO | Diretor de TI e Inova??o | Head de TI | Gerente Executivo de TI
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As revis?es agendadas s?o oportunidades cruciais para avaliar o andamento do projeto. Aqui est?o algumas dicas para torná-las mais eficazes: Agende regularmente: Defina datas fixas para as revis?es. Isso cria uma rotina e mantém todos informados. Compare com métricas: Avalie o desempenho atual em rela??o às métricas predefinidas. Isso ajuda a identificar desvios e ajustar o curso. Identifique causas raiz: Se houver problemas, investigue as causas subjacentes. Isso permite corre??es direcionadas. Mitigue riscos: Desenvolva estratégias para lidar com riscos identificados. Seja proativo na resolu??o.

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4 Engage Stakeholders

Effective communication with stakeholders is crucial for tracking and measuring project performance. Keep stakeholders informed about progress through regular updates and involve them in milestone achievements. Their feedback can offer valuable insights and help adjust project direction when necessary. Moreover, stakeholder engagement builds trust and ensures that expectations are aligned, which is essential for the overall success of the project.

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Dr. Marc Braun
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1) Stakeholder will fail when you fail 2) Agree for regular touchpoints 3) Include stakeholder in KPI tracking 4) Ask for feedback to keep dialogue vivid 5) Check that stakeholders react upon achievements 6) Best sign for engagement: motivating messages to the team

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5 Analyze Trends

Analyzing performance trends over time can provide you with a deeper understanding of how your project is evolving. Look for patterns in the data collected from your tracking tools to identify areas of improvement or potential bottlenecks. This analysis can help you anticipate future challenges and take proactive measures. Understanding these trends is also beneficial for future projects, as it contributes to a knowledge base that can inform better planning and execution.

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6 Adjust Plans

The ability to adapt is a key attribute of successful project management. When tracking reveals that certain aspects of the project are not aligning with your metrics, be prepared to adjust your plans. This could involve reallocating resources, revising timelines, or changing processes. Flexibility and responsiveness to data will help you maintain control over the project's trajectory and ensure its success despite any unforeseen challenges.

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Dr. Marc Braun
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1) Good plans do not need adjustments 2) Good plans are frontloaded and keep room for catch up 3) Good plans keep buffer 4) Good teams will not miss agreed milestones 5) Good teams will rescue teams in danger to miss timeline 6) Good leaders create a culture to enable zero failure 7) Good leaders anticipate that timelines are in danger and act

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Haimanti De

IT Specialist @ IBM | AI for Leaders | Newsletter-YesIcanIamaMOM?????? Mamma of 2, Working, my stock is full of stories I want to share with the World.
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If you have 80 members in your project in multi-location, it's not practical for you to measure the progress alone. Here's what you can do DELIGATE Hierarchy example PM Location Lead1 Location Lead2 (50 employees) (30 employees) Sr Dev1....Sr Dev5 Sr Dev1....Sr Dev3 Have multiple level meetings 1) Daily - With location Leads 2) Alternate days - Sr Developers to get status 3) Once a week - All Team members in the project. Levels/frequency of follow-ups depends on the various factors your project is unique in like - location diversity, number of team members, distribution of skill levels, complexity etc.

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Here's how you can effectively track and measure project progress and performance as a project manager.

1

2

3

4

5

6

7

1 Define Metrics

2 Implement Tools

3 Schedule Reviews

4 Engage Stakeholders

5 Analyze Trends

6 Adjust Plans

7 Here’s what else to consider

IT Strategy

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Here's how you can effectively track and measure project progress and performance as a project manager.

1

2

3

4

5

6

7

1 Define Metrics

2 Implement Tools

3 Schedule Reviews

4 Engage Stakeholders

5 Analyze Trends

6 Adjust Plans

7 Here’s what else to consider

IT Strategy

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