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Last updated on 2024年6月5日

Here's how you can effectively manage your time during food safety audits.

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Food safety audits are a critical component of the food industry, ensuring that products are safe for consumption and meet regulatory standards. As a food science professional, you understand the importance of these audits, but they can also be time-consuming and stressful. To help you navigate these challenges, here's how you can effectively manage your time during food safety audits, so you can conduct thorough inspections without the pressure of the ticking clock.

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Hitaishee Singh

12+ Experienced Food Safety, Regulatory & Quality Professional | Expertise in Bakery & Dairy | FSSC Lead Auditor |…
Chiamaka Emmanuel

Food writer– Step by step, I'll show you practical ways to stay ahead of your food game and embrace a healthy eating |…
Anupama Kumari

Business Development Manager Shine Foods || Ex Logistics Officer HCCB || EX QA Officer HCCB || QA Officer Vimal Agro…

1 Audit Prep

Effective time management begins long before the actual audit. Preparing in advance is crucial; gather all necessary documentation, including previous audit reports, standard operating procedures (SOPs), and any corrective action plans from past audits. Familiarize yourself with the audit criteria and ensure that all areas of your facility are ready for inspection. By being proactive, you'll minimize the time spent searching for documents or addressing unanticipated issues during the audit.

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Hitaishee Singh

12+ Experienced Food Safety, Regulatory & Quality Professional | Expertise in Bakery & Dairy | FSSC Lead Auditor | HACCP Expert | 5S Expert
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I agree. However, to elevate this readiness to the next level, I advocate for the integration of a comprehensive checklist derived from previous audit reports, SOPs, and corrective action plans (CAPs) from past audits & distributing a meticulously curated checklist among concerned personnel well in advance of the audit serves as an invaluable tool. It not only ensures that everyone is aligned with the prerequisites for a successful audit but also empowers individuals to proactively address any identified discrepancies. Moreover, the parallel verification of the checklist by the Quality Assurance (QA) team or by oneself serves as a robust validation mechanism, ensuring that all essential prerequisites are diligently fulfilled.

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Anupama Kumari

Business Development Manager Shine Foods || Ex Logistics Officer HCCB || EX QA Officer HCCB || QA Officer Vimal Agro Products
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Some strategies can help like: - Preparation through Pre- Audit Checklist of all documents, records and areas to be reviewed. - Audit plan with time allocations for work completion on areas with higher risk. - Use of checklists to ensure all points are covered without missing critical elements. - Documents to be organized and readily available before the audit. - On- site Observations and clear the findings to avoid lengthy clarifications later.

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2 Schedule Smart

When planning the audit, create a realistic schedule that allocates sufficient time for each section of the audit without being overly ambitious. Consider the complexity of each area and the availability of key personnel who will need to be present. It's also wise to build in some buffer time for unexpected delays or in-depth investigations of any issues that arise. A well-thought-out schedule helps ensure that you cover all necessary ground without having to rush through important checks.

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Chiamaka Emmanuel

Food writer– Step by step, I'll show you practical ways to stay ahead of your food game and embrace a healthy eating | Food scientist and technologist (in view) | TIIDELab Pre-fellowship participant (4.0)
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Some additional tips for creating a realistic audit schedule are: -- Breaking down the audit into smaller tasks as it will help you to estimate the time required for each section more accurately. -- Allocating time for pre-audit and post-audit activities. Pre-audit activities may include reviewing background materials and planning logistics. Post-audit activities may include preparing the audit report and following up on any identified issues. -- Communicating the schedule to all stakeholders. This will help to ensure that everyone is aware of the expectations and can plan their time accordingly.

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3 Delegate Duties

Delegation is a powerful tool in time management. Assign team members specific responsibilities based on their expertise. This approach allows for concurrent activities during the audit, such as one team member pulling records while another conducts a walkthrough of the production floor. By dividing the workload, you can cover more ground in less time and ensure that each task is handled by someone with the appropriate knowledge and skills.

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Chidinma Ochulor

?Certified Food Scientist of Nigeria(CFSN)? ?Food Manufacturing, Food Safety & Quality Professional? ?CQI/IRCA Certified FSSC 22000 Food Safety Management System Auditor? ?Research & Creative Writer?
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Division of tasks based on experience and expertise helps to save time during audits. After a specified time, all the auditors gather and present their findings for collation before the closing meeting.

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4 Stay Focused

During the audit, maintaining focus is essential. Avoid multitasking as it can lead to oversights and errors. Instead, concentrate on the task at hand and move systematically from one area to the next. If you encounter an issue that requires immediate attention, address it before proceeding. This focused approach ensures that each aspect of the audit receives the attention it deserves and helps prevent the need for time-consuming re-evaluations.

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5 Use Tech Tools

Leverage technology to streamline the audit process. Digital checklists and mobile devices can replace paper records, making it easier to capture and organize information. Software tools can also help with scheduling, assigning tasks, and tracking progress in real time. By using technology to your advantage, you can reduce the time spent on administrative tasks and focus more on the substantive aspects of the audit.

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6 Post-Audit Review

After the audit, promptly review your findings while they are still fresh in your mind. This step allows you to identify areas for improvement and develop action plans without delay. Efficiently summarizing and reporting your results not only concludes the audit cycle but also sets the stage for more effective future audits by highlighting areas that may require closer monitoring or additional resources.

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Hayriye Co?kun

Quality Management Specialist l Food Safety Engineer I Food and Beverage
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I think the post-audit review is a critical part of the audit process where the audit findings and results are examined and discussed. Because all audits are done to make progress for all units. Independent audits are a good chance for this progress. Here are some key steps during a post-audit review: -review audit findings -discuss root causes (include all members) -develop corrective actions -assign responsibilities -set timelines -monitor progress -document the process -communicate results -continuous improvement

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can effectively manage your time during food safety audits.

1

2

3

4

5

6

7

1 Audit Prep

2 Schedule Smart

3 Delegate Duties

4 Stay Focused

5 Use Tech Tools

6 Post-Audit Review

7 Here’s what else to consider

Food Science

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Here's how you can effectively manage your time during food safety audits.

1

2

3

4

5

6

7

1 Audit Prep

2 Schedule Smart

3 Delegate Duties

4 Stay Focused

5 Use Tech Tools

6 Post-Audit Review

7 Here’s what else to consider

Food Science

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