Here's how you can effectively handle ERP project teams and stakeholders as an entrepreneur.

Often delays, cost overruns and failed implementations of ERP are due to the communication gap between the ERP vendor and business users. So evaluate not only ERP vendor but also whet the project manager and functional guys who will do the requirements gathering. Confirm the ERP team that will work on your project has adequate experience and knowledge about business processes / functional areas to capture correctly the stated and non-stated requirements. Evaluate the technology and its scalability as your business and data grows. Clarify regarding migration of legacy data to the new ERP, User Acceptance Testing basis and Service Level Agreement terms

As businesses increasingly rely on technology to streamline operations, ERP systems continue to evolve. In 2024, several trends are set to reshape the ERP landscape, offering enhanced capabilities and new opportunities for businesses. User-friendly interfaces and the ability to customize ERP systems to meet specific business needs are becoming increasingly important. Enhanced user experience not only improves productivity but also ensures higher user adoption rates.

?? Excited to share insights from my journey as an ERP Specialist! Implementing ERP is more than software integration; it transforms business processes. Key takeaways: Strategic Planning: Align with business goals and involve stakeholders early. Change Management: Effective communication ensures smooth transitions. Data Integrity: Prioritize clean, accurate data migration. Continuous Improvement: Post-implementation optimization is vital. User Training: Invest in training for productivity. ERP projects enhance operations and drive growth. Remember, it's a marathon, not a sprint! #ERP #DigitalTransformation #ChangeManagement #ContinuousImprovement

Here's what I think works well with ERP project teams: - Know your players: Identify each team member's skills and experience. In IFS, you might have someone who's a master at configuring modules, while another excels at training end-users. - Play to their strengths: Assign tasks that match their skills and experience. This not only increases efficiency, but also boosts team morale. - Encourage collaboration: Hold regular meetings and encourage open communication. This fosters a sense of shared responsibility and helps everyone stay on the same page. - Celebrate success: Recognize and reward individual and team accomplishments. A little appreciation goes a long way!

An ERP project requires an eclectic team. Good functional consultants, good technical consultants, consultants who are inspired to deal with unexpected requirements, consultants who are organized and detail-oriented so as not to miss any details, consultants with quality assurance skills. And let's not forget a leader who mobilizes and motivates the team. Often you have to rely on consultants who can address several of these areas, when the size of the project does not recommend a large team.

Think of stakeholders as your project's cheerleaders! They're invested in its success, so keep them in the loop. - Listen to their concerns: What do they hope to achieve? What are their fears? - Share the progress: Regular updates show you're transparent and that their input matters. - Get their feedback: Their insights can help you make better decisions and avoid pitfalls. A happy stakeholder is a powerful ally. By building relationships and keeping them informed, you'll build trust and ensure everyone's pulling in the same direction.

Don't assume that the stakeholders in an ERP project are only top management. Obviously, it is important to manage the involvement of top management in an implementation project, but it is also important to win over key users because they are the ones who will ultimately ensure the success of the project. Try to involve key stakeholders from each department that will be impacted or benefit from the ERP. And try to ensure that there are wins for everyone.

Engajamento de Stakeholders em Projetos de ERP Identifica??o e Compromisso: Envolver ativamente stakeholders, de investidores a usuários finais, compreendendo suas expectativas e preocupa??es. Comunica??o Transparente: Fornecer atualiza??es regulares sobre o progresso e marcos, promovendo transparência e construindo confian?a. Valoriza??o das Contribui??es: Garantir que os stakeholders se sintam valorizados e ouvidos, o que fortalece o relacionamento e a confian?a mútua. Capta??o de Insights: Utilizar o envolvimento para obter insights valiosos, promovendo um senso de propriedade e comprometimento que impulsiona o sucesso do projeto.

Os funcionários além de se sentir acolhidos na empresa e no espa?o físico e ficar por dentro e participarem da elabora??o dos processos e fluxos, o far?o n?o apenas obedecerem mas também a serem guardi?es.

Engaging stakeholders in an ERP project requires ongoing communication and transparency. Start by understanding their expectations and concerns, ensuring their voices are heard from the outset. Regular updates on progress and milestones foster trust and demonstrate commitment to their interests. Transparency not only builds trust but also encourages stakeholder buy-in, making them feel valued and integral to the project's success. Actively involving stakeholders can provide critical insights and enhance decision-making, ultimately driving the project's success by aligning it with their needs and expectations.

Think of it this way: "We want to improve efficiency" is too vague. "We want to reduce order processing time by 15% in the next six months" is much more specific, measurable, achievable, relevant, and time-bound. With clear goals, your team knows where they're headed and everyone's rowing in the same direction. It also helps stakeholders understand the value of the project and makes it easier to measure success.

Objetivos Claros em Projetos de ERP Defini??o de Metas: Estabelecer objetivos claros e específicos para o projeto ERP, articulando o que se espera alcan?ar com o sistema. Critérios INTELIGENTE: Utilizar objetivos específicos, mensuráveis, realizáveis, relevantes e com prazos definidos para orientar o desenvolvimento e implementa??o. Alinhamento Estratégico: Garantir que os objetivos estejam alinhados com a estratégia geral de negócios, maximizando o valor agregado pelo sistema ERP às opera??es. Dire??o e Compromisso: Proporcionar à equipe um roteiro claro e assegurar que todas as partes interessadas compreendam e apoiem os objetivos do projeto.

Clear objectives provide a roadmap for the ERP project and ensure alignment across the team and stakeholders: SMART Goals: Set Specific, Measurable, Achievable, Relevant, and Time-bound goals for the project. Prioritization: Clearly prioritize objectives to focus efforts on areas that will deliver the most significant business value. Alignment: Ensure that objectives align with the overall strategic goals of the organization. Regular Review: Regularly review and update objectives as the project progresses to adapt to changing circumstances or priorities.

Clear Objectives are most important as they convert visions into clear-cut measurable targets. And having measurable target provide direction and focus without these it’s not possible to succeed in any business. So for me having clear objective is the most important thing to run a business.

Nothing better for clearly defining project objectives than an excellent, detailed communication plan with clear information regarding the deliveries to be carried out, with their respective costs, deadlines and associated risks. Involving both stakeholders and work teams from the beginning ensures that the objectives will always be clear to everyone and, if necessary, always review the communication plan to keep everyone informed.

Here's what I think works: - Use plain language: Avoid technical jargon - it's like speaking a foreign language to those who aren't familiar with ERP. - Share updates regularly: Keep everyone informed about progress, challenges, and any decisions made. - Make it easy to connect: Use tools and platforms that make communication simple and accessible. When everyone's on the same page, the puzzle comes together much faster, and you're more likely to achieve your goals.

80%+ of a PMP's is role is communication, and correlates to project success. Communication is pretty simple (using EDI as an example): 1. A customer (Sender), "encodes" information to be routed to a supplier (Recipient) using EDI Standard Format. . 2. The Recipient needs to translate (decode) the EDI message, but if the Recipient doesn't have an "EDI Mailbox" the communication will fail. 3. If the Recipient has an EDI Mailbox (VAN), the message is received. Receipt and understanding can be done via a follow-up communication, like EDI acknowledgment message from the Recipient to the Sender. This is true for all communications in-person, written, oral, and graphic. So think about the Senders, the Recipients, and the best conduit.

Costumo dizer que a comunica??o é tudo em uma empresa. Sem uma comunica??o eficaz podemos ter retrabalhos, custos extras e demiss?es. Portanto, investir tempo, treinamento e padroniza??o neste quesito é de grande substancialidade.

Effective communication is crucial for ERP project success. Establishing clear communication channels between the project team and stakeholders ensures everyone stays informed and aligned. Utilize tools that streamline information sharing and feedback, fostering transparency. Avoid technical jargon with non-technical stakeholders to prevent confusion and ensure clarity. When everyone understands the project's status and objectives, it minimizes misunderstandings and facilitates informed decision-making. Consistent, clear communication helps maintain momentum and addresses issues promptly, contributing to a smoother project implementation.

Regular reporting and monitoring of results can greatly help in achieving the goal. If the communication is clear and concise and includes all relevant parties, then the guidelines should only be changed. Because often all actors are causally connected. And since communication within teams is important, it should be adapted so that everyone clearly understands it.

ERP projects often face risks that can impact timelines, budgets, and outcomes. Effective risk management involves: Risk Identification: Identify potential risks early in the project planning phase. Assessment: Assess the likelihood and impact of each risk to prioritize mitigation efforts. Mitigation Strategies: Develop strategies to mitigate identified risks, such as contingency plans or alternative approaches. Monitoring: Continuously monitor risks throughout the project lifecycle and adjust mitigation strategies as needed. Communication: Communicate risks and mitigation plans to stakeholders to maintain transparency and manage expectations.

Para um projeto ERP existem riscos em todas as esferas, desde jurídica, tributária, financeira, prote??o de dados, seguran?a interna entre outros. é fundamental acompanhar os riscos e prever cenários futuros junto aos desenvolvedores. As equipes devem estar em comunica??o sempre para serem ágeis no cenário de mudan?as constantes.

Risks are an inevitable part of ERP projects. Early identification and mitigation are key. Develop a comprehensive risk management plan detailing potential issues and their solutions. Regularly communicate these risks and your strategies to stakeholders, maintaining transparency and trust. Proactive risk management equips your team to handle unforeseen challenges efficiently, ensuring the project stays on track. This approach not only enhances your team's readiness but also reassures stakeholders of your project's resilience and your commitment to successful implementation.

Para elevar a gest?o de riscos em projetos de ERP, implemente sistemas de monitoramento contínuo baseados em IA para identificar e analisar riscos em tempo real. Utilize ferramentas de simula??o para prever cenários de risco e desenvolver estratégias de mitiga??o eficazes. Crie uma plataforma de comunica??o dedicada para que stakeholders acompanhem riscos e a??es mitigadoras, promovendo transparência e confian?a. Realize workshops regulares de avalia??o de riscos com a equipe e stakeholders para atualizar o plano de gerenciamento conforme necessário. Essas abordagens proativas e tecnológicas aumentam a resiliência e a capacidade de resposta do projeto.

Aqui est?o alguns passos e considera??es importantes para uma gest?o de risco eficaz na implementa??o de um ERP: 1. Identifica??o dos Riscos: O primeiro passo é identificar todos os riscos potenciais que possam surgir durante o projeto: Riscos técnicos, Riscos organizacionais, Riscos financeiros, Riscos de cronograma. 2. Análise e Avalia??o dos Riscos: Depois de identificar os riscos, é crucial analisá-los e avaliá-los em termos de probabilidade de ocorrência e impacto potencial. 3. Planejamento de Respostas aos Riscos: Para cada risco identificado e avaliado, deve-se desenvolver uma resposta apropriada: Evitar, Mitigar, Transferir, Aceitar.

Ensuring thorough training and support for your team and end-users is essential for successful ERP adoption. Plan detailed training sessions tailored to the specific needs and roles of each user group, covering all relevant features. Provide continuous support post-implementation to address any issues and reinforce learning. This approach facilitates a smooth transition to the new system, enhancing user confidence and competence. By investing in robust training and support, you maximize the ERP system's benefits, ensuring it delivers the expected improvements and value to your operations.

I have been involved in a couple of ERP implememtations. Comprehensive ongoing and tailored training for individuals is the key. Its been my experience that tailoring the training to the individual based on their style and aptitude and allowing them to embrace the process at their pace increases buy in. Being available for answers , responding to the inevitable challenges as opportunities and areas for learning will ease the process and encourage success. Some people will go through an ERP implementation with a positove attitude and others are fearful of the change and their inability to immediatly function at the same pace. The answer is supportive asssistance and patience.

Always keep training your employees as it will assist in using the resources acquired. Make your employees aware about the resources and benefits with proper user guides. Also keep a periodic refresher sessions.

It is very important that everyone is educated in the work and use of the ERP system so that it makes sense. The introduction of changes and new transactions should be accompanied by additional education. Administrative support plays a key role in this. however, there are situations where we have to manage ourselves.

Training and support are critical components of a successful ERP implementation. Ensuring that all users receive adequate training on the new system and providing ongoing support to address post-implementation issues will facilitate smoother transitions. Continuous monitoring of the project against the plan using KPIs and other metrics allows for effective progress tracking and necessary adjustments. Establishing a feedback loop to gather input from users and stakeholders and incorporating this feedback can lead to valuable improvements.

Una comunicación clara y constante es esencial, mantener a todas las partes informadas sobre objetivos, cambios y el progreso del proyecto. Cada miembro del equipo debe entender su papel y sus responsabilidades dentro del proyecto evitando confusiones y conflictos. Hay que establecer expectativas realistas sobre lo que el proyecto puede lograr y cuándo se verán los resultados. La formación y el soporte son necesarios para utilizar eficazmente el ERP, a menudo se requieren cambios significativos en los procesos y las operaciones comerciales, gestionar del cambio es esencial para minimizar las interrupciones y la resistencia. Finalmente, hacer un seguimiento para evaluar el progreso y realizar ajustes si es necesario, cada proyecto es único.

Consider the cultural impact of ERP implementation. For instance, a global manufacturing firm faced significant resistance when rolling out a new ERP system due to cultural differences between regional offices. By involving local leaders in the planning and tailoring training to respect local customs, they managed to gain buy-in and smooth the transition. Additionally, remember that ERP systems evolve. Continuous improvement and feedback loops are vital. Regularly review and update the system to adapt to changing business needs and technological advancements, ensuring long-term success and relevance.

Considerar también que es clave la definición del alcance del proyecto. Un buen math entre lo que se desea y ofrece el ERP enlatado o a medida, suma al éxito del proyecto.

Developing and implementing a change management plan is essential for ensuring a smooth transition and adoption of the new ERP system. Gaining stakeholder buy-in by demonstrating the value and benefits of the system can significantly enhance acceptance and support. Finally, conducting a post-implementation review to assess the project’s success, identify lessons learned, and document best practices will aid in continuous improvement for future projects.

Implementing an ERP system is costly in many ways. It takes time , money and alot of man power. Employees put in alot of blood sweat and tears. Frequent meetings, encouragment, support amd follow up with employees during the process will be necessary. Some employees will find this process daunting. It takes the whole team to have a successful implementation so bring everyone in to ensure buy in.