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Last updated on 2024年8月9日

Here's how you can develop essential skills as a project manager in a small business setting.

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As a small business owner or team member, you're often required to wear multiple hats, and one of the most crucial is that of a project manager. Developing essential skills in project management can significantly enhance the efficiency and success of your business's initiatives. In a small business setting, where resources are typically more limited, these skills become even more vital. Understanding how to plan, execute, and deliver projects effectively can be the difference between thriving and merely surviving in the competitive business landscape.

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Joshua Hickey

Principal Technical Product Manager at Mayo Clinic

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Hetal S.

Managed Business Operations for Singapore SMEs | Director at Bluebox Consulting | LinkedIn Top Voice | MIT Sloan MBA…

1 Learn Basics

To begin your journey as a project manager in a small business, you must first grasp the basics of project management. This includes understanding the project life cycle , which consists of initiation, planning, execution, monitoring, and closure. Familiarize yourself with key concepts such as scope, schedule, cost, quality, and risk management . Having a solid foundation in these areas will help you to effectively map out your projects and anticipate potential challenges.

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Joshua Hickey

Principal Technical Product Manager at Mayo Clinic
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First, identify all stakeholders and understand their needs and high level scope expectations. Second, drill down on scope with a Work Breakdown Structure (WBS) in excel to organize and define the total scope of the project schedule, including all tasks, durations, dependencies, and milestones. Third, Estimate costs and create a budget. Fourth, define quality standards and implement processes to test and ensure the project deliverables meets these standards. Fifth, identify potential risks early and develop mitigation & change management strategies to communicate among stakeholders. Last, execute with resources efficiently & ensure team members have the necessary skills and tools to complete their tasks per the WBS defined above.

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ABRAHAM ANTONY

Client Relationship Specialist @ L4Jobs | Driving revenue growth & client satisfaction
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Looking to enhance your skills as a project manager in a small business? Here’s how to develop the essentials: - Master Time Management: Prioritize tasks effectively & manage your time to meet tight deadlines. - Enhance Communication: Clearly communicate project goals, progress, & challenges to your team and stakeholders. - Be Adaptable: Stay flexible and adapt to changing project requirements & unexpected challenges. - Strengthen Problem-Solving: Develop strong problem-solving skills to quickly address issues & keep projects on track. - Build Relationships: Foster strong relationships with your team & stakeholders to ensure collaboration & support. Developing these skills can lead to successful project outcomes & career growth.

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Michell Sierra

Certified Business Coach | Experienced Entrepreneur | eCom Expert
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Developing essential skills as a project manager in a small business setting requires a combination of adaptability, problem-solving, and interpersonal skills. Develop time management skills: Learn to prioritize tasks, set clear deadlines, and delegate effectively, ensuring that projects stay on track and meet expectations. Communicate effectively: Communicate clearly and frequently with team members, stakeholders, and clients, using a variety of tools and channels to stay connected and informed.

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2 Set Goals

Clear goal setting is fundamental to successful project management. As a project manager in a small business, you need to establish SMART goals —Specific, Measurable, Achievable, Relevant, and Time-bound. This framework ensures that your project objectives are clear and attainable within a set timeframe. By defining these goals early on, you can keep your project focused and on track, while also providing your team with a clear vision of what success looks like.

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Andy Hawes

SEO ?? Digital IT Consultant ? Technical Project Manager ?? Business Analyst ?? Scrum Master Certified ? CIO
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In terms of the project you need to know what the requirements are & what the end goal is. Remember to ask why… a lot! Often projects are started with good intentions or with guidance from a corporate body without anyone questioning why. And many more projects lose there way, due to changing requirements, changing players or being driven by an ever decreasing budget. For large IT projects, using Agile / Scrum works really well as it helps to plan and prioritise those tasks that generate the greatest value as well as making small manageable deliverables so a project will always deliver something, always deliver value, it can easily adapt to changes and even if a project is cut later down the line, there is still something to show for it.

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3 Communicate Well

Effective communication is the cornerstone of any successful project. As a project manager, it's your responsibility to ensure that all stakeholders are on the same page. This means regularly updating your team on project progress, changes, and deadlines. It also involves active listening to team members' feedback and concerns. Remember, in a small business environment, maintaining open lines of communication can foster a collaborative atmosphere that is conducive to problem-solving and innovation.

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4 Manage Resources

In a small business, resources—whether time, money, or manpower—are often limited. As a project manager, you must learn how to allocate these resources wisely to maximize efficiency. This involves creating a realistic project budget, scheduling work according to team members' availability, and ensuring that you're not overcommitting resources to any single project. Resource management also entails being agile and ready to reallocate when unexpected issues arise.

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Hetal S.

Managed Business Operations for Singapore SMEs | Director at Bluebox Consulting | LinkedIn Top Voice | MIT Sloan MBA, NUS LLB, CFA, ACCA | ~Let’s connect to see how we can drive success for your Singapore Startup or SME~
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Managing resources in a small business is akin to steering a small boat through turbulent waters. With limited manpower, time, and budget, you must navigate wisely to avoid capsizing. The secret lies in strategic foresight—planning for the journey ahead while being prepared to adjust course as needed. Resource allocation isn’t just about dividing the pie but finding ways to grow it, such as leveraging managed services to handle repetitive tasks, freeing your team to focus on strategic growth. This agility and forward-thinking can help small businesses not only stay afloat but also chart a course to success.

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5 Embrace Technology

Leveraging technology can be a game-changer for small business project managers. From project management software that helps track tasks and deadlines to communication tools that facilitate remote collaboration, technology can streamline your processes. While you don't need the most advanced tools available, choosing the right technology that fits your business's needs can help you manage projects more effectively and save valuable time.

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Hetal S.

Managed Business Operations for Singapore SMEs | Director at Bluebox Consulting | LinkedIn Top Voice | MIT Sloan MBA, NUS LLB, CFA, ACCA | ~Let’s connect to see how we can drive success for your Singapore Startup or SME~
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Embracing technology in your business is like having a personal assistant who never sleeps. The right tools can automate repetitive tasks, keep your team organized, and help you maintain focus on strategic goals. Consider implementing project management software to ensure that everyone knows their roles and deadlines, acting as a central hub for team communication and collaboration. Automating invoicing and scheduling can significantly reduce administrative burdens. The key is to find tech solutions that fit your unique needs and invest time in learning how to use them effectively. With technology by your side, you can achieve a level of efficiency that allows you to juggle tasks and manage your small business with confidence

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6 Reflect and Adapt

After completing a project, take the time to reflect on what went well and what could be improved. In a small business setting, the ability to adapt and learn from each project is crucial for growth. Conduct post-project reviews with your team to gather insights and discuss lessons learned. This practice not only helps to refine your project management skills but also encourages a culture of continuous improvement within your small business.

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Here's how you can develop essential skills as a project manager in a small business setting.

1

2

3

4

5

6

1 Learn Basics

2 Set Goals

3 Communicate Well

4 Manage Resources

5 Embrace Technology

6 Reflect and Adapt

Small Business

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Here's how you can develop essential skills as a project manager in a small business setting.

1

2

3

4

5

6

1 Learn Basics

2 Set Goals

3 Communicate Well

4 Manage Resources

5 Embrace Technology

6 Reflect and Adapt

Small Business

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