From my experience Thorough Risk Assessment: Identify potential hazards, such as overcrowding, fire risks, and security threats. * Clear Signage: Ensure emergency exits, first-aid stations, and assembly points are clearly marked and easily visible. * Adequate Staffing: Have enough trained staff to manage crowds, respond to emergencies, and assist attendees. * Emergency Procedures: Develop and communicate a comprehensive emergency response plan, including evacuation procedures and contact information for emergency services. Crowd Management: * Controlled Entry and Exit: Implement a system to manage the flow of people, preventing overcrowding and ensuring smooth entry and exit. * Clear Pathways

From my experience in California all conference rooms should be labeled clearly on the amount of people allowed to be in each room at one time and to make sure those standards are followed. Secondly, whoever holds the meeting should be the person responsible to make sure the room is cleared of any unsafe obstacles after each meeting. Lastly, conference rooms should be inspected for any potential unsafe issues when being cleaned daily to also ensure additional eyes are looking for hazards.

In a bustling conference area it is important to plan activities before and during conference time. Pre-conference activities include risk assessment, emergency procedures for medical, technical emergencies, crowed control , proper layout with ample entry and exit areas with necessary signage etc, All FF& E must be in top working order . During the conference control over the access control, electrical safety, stand by power, audio visual equipment,fire safety and first aid, proper air conditioning,, fresh air and exhaust, public toilets manning and cleanliness etc. Communication and briefing to the staff plays a major role as well as continuous monitoring of the systems and instructions. Emergency contacts list must be provided to staff.

Safety is the most important thing anywhere , whether on roar or in conference. First need to analyze the people participating in the conference . The nature of crowd understanding in a must . Proper monitoring with regular due diligence on micro managing the people will ensure the safety of the conference .