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Last updated on 2024年7月28日

You've prepared your speech meticulously. How will you adapt to last-minute changes in the speaking schedule?

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As a motivational speaker, you understand the power of a well-crafted speech. You've spent hours fine-tuning every word, anticipating the impact of each phrase. However, the unpredictable nature of events can throw a wrench into the most meticulously planned presentations. What do you do when you're informed of a last-minute change in the speaking schedule? The key lies in adaptability—transforming potential setbacks into opportunities for an even more memorable delivery.

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Ali Elbireer, PhD. MBA.

Sr. Consultant | GCLP/GLP | CxO| Global Health | PMO| Quality Diagnostics/Vaccines | Operations & Risk Strategy | MEL |…

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Scott Krijnen

conductor, educator, cellist

1 Stay Calm

First and foremost, maintain your composure. When you learn about a schedule change, take a deep breath and embrace the shift as a chance to demonstrate your professionalism. Remember, your audience will take cues from your reaction. By staying calm, you signal that you're in control and ready to deliver your message, regardless of the timing. Use this moment to quickly reassess your speech's opening and closing, ensuring they're tailored to the new context.

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Ali Elbireer, PhD. MBA.

Sr. Consultant | GCLP/GLP | CxO| Global Health | PMO| Quality Diagnostics/Vaccines | Operations & Risk Strategy | MEL | Diversity & Inclusion Champion
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Adapting to last-minute changes in the speaking schedule is a vital skill. Let me share a story to illustrate this. Once, I was at a biomedical conference, ready to present after lunch. Suddenly, the schedule shifted, and I was asked to speak immediately. Instead of panicking, I took a deep breath and recalled my preparation. Flexibility is key. I quickly adjusted my mindset, focusing on my core message. Engaging the audience with an anecdote about a breakthrough in biomedical research helped ease the transition. By staying calm and adaptable, I turned an unexpected change into an opportunity to connect with the audience more effectively.

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Scott Krijnen

conductor, educator, cellist
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Last minute changes are part of every day life. I love the concept of planned spontaneity - it's how I perform as a musician. I practice and prepare and then I get to the rehearsal and now I have living variables that require my attention and willingness to be flexible. The way I look at every situation is simply in the present. What's happening is happening and I adjust accordingly. I trust my preparation and then life deals out the cards and I play:)

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Pharm.(Dr) Iniobong Josiah .
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When preparing for my speeches , I go in for two types. The full speech and the summary. Many times,changes like please we are running out of time can you do five minutes instead of the initial 20 minutes. All I need do is pull out my summary and fit in.

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2 Flexibility Wins

Flexibility is your greatest asset in these situations. Be prepared to edit your speech on the fly, shortening or expanding parts as needed. If you're given less time to speak, identify the core message that you absolutely must convey and adjust accordingly. Conversely, if more time is allotted, consider how you can deepen the engagement with your audience, perhaps through a Q&A or interactive element that wasn't originally planned.

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Scott Krijnen

conductor, educator, cellist
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I've never had a presentation that unfolds as practiced. I prepare, study and practice to the point that I've achieved "planned spontaneity". One of the big advantages to this level of preparation is that you can be aware of the most important element of you whatever you topic is - the audience, the listeners, the folks who are hoping to learn and gain insight. I love presenting because it's a chance to connect folks to something you are passionate about. Last minute changes might be the catalyst that allow you to not only be the expert on the subject, but also more genuine and in the moment as you address the room and bring them into your world.

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3 Know Your Content

Knowing your speech inside out is crucial. This doesn't mean memorizing it word for word but understanding the flow and key points. This knowledge allows you to make seamless transitions, skip parts if necessary, or elaborate on certain topics without losing the essence of your message. Your aim is to ensure that even if the order of points is altered, the impact of your speech remains undiminished.

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Kimberly Parry

Banish Burnout with Style | Leadership Development and Personal Branding | Your Real Life Fairy Godmother? | TEDx Speaker | Certified Master Professional Coach and Certified Personal Stylist
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Knowing your content allows you to adjust as needed in a presentation. When you know the priority points, you can take any talk from a 5 minute to 55 minute presentation without losing the impact. Adjust your depth and examples based on the time available, but always keep your audience engaged with relevant insights.

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4 Connect with Hosts

Communication with event hosts is vital. They can provide insights into why the schedule changed and what expectations are now placed on your presentation. This dialogue can also give you a heads-up on any further adjustments and help you align your speech with the event's revised objectives or themes. Building a good rapport with hosts can also lead to future speaking opportunities.

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5 Audience Engagement

Consider how the change might affect your audience's engagement. If your speaking slot has been moved to after lunch, for example, you might face a more lethargic crowd. In such cases, incorporate energizing elements like interactive questions or brief activities to re-engage attendees. Tailoring your approach to the audience's energy levels can make a significant difference in the effectiveness of your speech.

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6 Practice Adaptability

Finally, practice adaptability in your preparations. Regularly challenge yourself to adjust speeches during rehearsals. This could involve practicing different versions of your speech or simulating disruptions. Such exercises will build your confidence and ability to think on your feet, ensuring that when unexpected changes occur, you're ready not just to cope but to excel.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You've prepared your speech meticulously. How will you adapt to last-minute changes in the speaking schedule?

1

2

3

4

5

6

7

1 Stay Calm

2 Flexibility Wins

3 Know Your Content

4 Connect with Hosts

5 Audience Engagement

6 Practice Adaptability

7 Here’s what else to consider

Motivational Speaking

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You've prepared your speech meticulously. How will you adapt to last-minute changes in the speaking schedule?

1

2

3

4

5

6

7

1 Stay Calm

2 Flexibility Wins

3 Know Your Content

4 Connect with Hosts

5 Audience Engagement

6 Practice Adaptability

7 Here’s what else to consider

Motivational Speaking

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感谢您的反馈

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