You're working on a team with strict deadlines. What are the best time management tools to keep you on track?

One thing I found helpful when navigating strict deadlines: leveraging calendar apps. On a project, utilizing tools like Google Calendar not only kept me organized but also streamlined team coordination. Scheduling, blocking time for tasks, and syncing with team members became crucial for staying on track amidst deadlines. It's not just about managing time; it's about maximizing productivity collaboratively.

??Google Calendar is a versatile tool for managing your time. ??You can schedule events, set reminders, and create multiple calendars for different aspects of your work. ??It integrates well with other Google tools and allows you to share calendars with team members for collaborative scheduling.

In a team with tight deadlines, effective time management is crucial. Tools like Trello or Asana help organize tasks, set priorities, and track progress. Google Calendar is handy for scheduling deadlines and meetings. Also, regular check-ins with the team ensure everyone is on the same page. Breaking big tasks into smaller ones and using Pomodoro timers can boost productivity. Communication tools like Slack foster collaboration. By combining these tools, you can stay organized, meet deadlines, and work efficiently with your team.

As a busy professional, Calendly streamlines my scheduling like magic. Gone are the days of endless email chains searching for open slots. With Calendly, I simply share my link, and clients choose a time that works for them - instantly adding it to both our calendars. It's a win-win, saving me time and avoiding scheduling conflicts so I can focus on what matters most. Calendly's simplicity and power make it my secret weapon for conquering meeting mayhem.

MS Excel and MS Project to cross-check the plan and performance and Google Calendar alerts will be handy. Team members cheering in chat is also helpful

??Todoist is a popular task management tool that allows you to create to-do lists, set deadlines, and organize tasks into projects. It offers features like priority levels, sub-tasks, and reminders, which can help you stay organized and focused on your deadlines. ?? Trello is a highly visual project management tool that uses boards, lists, and cards to help you organize and track tasks. You can create separate boards for different projects, add deadlines, assign tasks to team members, and move cards across different stages of completion. ?? Asana: Asana is a project management tool that allows you to create tasks, assign them to team members, set deadlines, and track progress.

My all-time favorite task-management tool is definitely Coda.io (and I've tried all of the popular ones). What I love about Coda is that it's very customizable without overwhelming you with options. It's got a really user-friendly and clear interface that enables you to set up just the sort of tracking you want to leverage for yourself and your team

In my experience, for teams with strict deadlines, robust task management software like Asana, Monday.com, or Trello is invaluable. These tools help in breaking down projects into manageable tasks, setting priorities, and tracking progress. They offer visual timelines and reminders, ensuring everyone is aware of deadlines. The key is not just choosing the right tool, but also consistently using it to plan, monitor, and adjust your team's workload effectively.

Personalmente he usado Trello y me ha ayudado. Cuando son muchas las personas que están colaborando, y en especial, si están en sitios remotos, este tipo de herramientas va muy bien. Los diferentes husos horarios permiten ir trabajando al ritmo de cada uno dejando constancia de los avances para el resto del equipo, sin necesidad de estar enviando correos, archivos o haciendo reuniones de seguimiento.

In a team with tight deadlines, effective time management is crucial. Tools like Asana, Google Calendar, and Slack enhance task organization, scheduling, and communication. Platforms such as Toggl and Jira aid in meticulous time tracking and project oversight. Integrating these tools optimizes efficiency and ensures adherence to deadlines.

??RescueTime is a productivity tracking tool that runs in the background and tracks the time you spend on different websites and applications. It provides detailed reports and insights on how you're using your time, helping you identify areas where you may be wasting time and make adjustments accordingly.

For teams with strict deadlines, time tracking apps are a game-changer. Tools like Toggl, Harvest, or Clockify can be extremely helpful. They allow you to monitor how much time is spent on each task, helping in identifying bottlenecks and improving efficiency. These apps also provide insights for better project planning and management. It's important to choose one that's user-friendly and integrates with your existing workflow.

though time tracking is important, we need to handle personal privacy also (not for micro managing rather to ensure we get accurate actual efforts spent on project). It is exciting time now with AI all these dreams are possible and the give the control to the employee (and give the peace of mind). Work life balance and remote working is truly a blessing nowadays without any guilt.

??Pomodoro Technique: While not a specific tool, the Pomodoro Technique is a time management method that can help improve focus and productivity. ??The technique involves working in focused 25-minute intervals, called "pomodoros," followed by short breaks. Timer apps like Focus Keeper or Tomato Timer can help you implement this technique effectively.

The Pomodoro technique is effective due to its use of timeboxing, breaking work into focused 25-minute intervals (Pomodoros) with short breaks. This structure enhances concentration, prevents burnout, and maintains motivation. The simplicity fosters easy implementation, while the regular intervals and positive feedback loop boost productivity. The technique encourages reflection during breaks, contributing to continuous improvement in time management and task execution.

when you practice yoga, your autopilot can drive you - you do not need external tools to remind you. Each person's stamina , energy levels and habits are different - personally i prefer follow the sun (early to rise). I strongly believe food also make difference. Yes taking breaks in between and doing short exercises, eating fruits drinking water clearing your bowels in between your busy schedule - all these have to become a habit naturally.

Apply the Eisenhower Matrix not just for personal task prioritization but as a collaborative tool during team planning sessions. Discuss and collectively categorize tasks based on urgency and importance. This ensures a shared understanding of priorities and helps the team allocate resources effectively to tasks that contribute the most to meeting deadlines.

Impact is all about Prioritising! What is it that matters? Our impact is most powerful when concentrated. So the most critical element of time management is knowing where to concentrate. What matters? Learn the skill of seeing which tasks have outsized impact. Where success multiples and makes further progress easier. Where your effort aligns with your stakeholders, and what they care about. Resist always being averagely good at everything, concentrate and show your best and your impact where is matters - and where it's noticed!

The GUT Matrix (Gravity, Urgency, Trend) is a useful tool for prioritizing actions based on their importance and impact. 1. Identify all the problems or tasks that need to be addressed; 2. Assign a score for each criterion (Gravity, Urgency, Trend) for each task. These scores typically range from 1 (low) to 5 (high); 3. Multiply the scores of each criterion to obtain a total score for each task or problem; 4. Organize tasks in order of priority based on their scores and assign responsible individuals for their execution.

Always remember ... if you see 2 problems coming towards you - don't panic or react immediately - by the time they get close, most likely 1 of the problems will gave solved itself! Pause and think - try to penetrate the essence of things, to see which elements really matter and move the needle - then act!

Instilling a "Mission Possible" mindset is crucial for navigating tight deadlines. Remind the team of their capability to meet challenges head-on. This positive reinforcement fosters a can-do attitude, fueling collective determination to succeed against all odds. Furthermore, don't forget to foster a collaborative environment through a digital board. Encourage team members to share their personal time hacks, whether it's a beloved productivity app or a unique focus technique. This shared wisdom enhances individual workflows and creates a culture of mutual support and continuous improvement, uplifting the entire team.

Más allá de las herramientas, está el compromiso, la profesionalidad y el sentido del deber. Esto tiene que ver con la actitud, las habilidades y las capacidades de las personas. Por más herramientas que tengas, si la persona no entiende que es parte de un equipo y no asume sus responsabilidades, o noe sta dispuesta a colaborar y ayudar a los demás, de poco servirán.

Time Management is a discipline. Time management tools and theories only support a discipline not make you disciplined. Only you can shift your behavior and build the discipline necessary for managing your time. You must find compelling reasons to manage your time instead of time managing you. Discipline transforms behavior so you effectively do what is most important because that what drives transformed time management behavior- getting more value from your available time.

As per my experiences, the most optimum way to get those tasks done is to first plan it properly and do it using a project management tool. There are many tools and professionals who tweak those tools available who can help you up with the selection or customisation of such tools according to your needs.

While leading an AI project for Revenue Assurance, I found great value in using the MASP (Problem Analysis and Solution Method). 1. Clearly define the problem (delivery delays, workload overload); 2. Analyze the problem in detail, using the Pareto Chart for better understanding; 3. Identify the root causes with the Ishikawa Diagram and the "5 Whys" - 5W2H; 4. Develop a plan that may include task restructuring, resource reallocation, or the implementation of new time management tools; 5. Implement the plan, assess the results, and adjust as necessary; 6. After solving the problem, standardize the solutions to prevent recurrences; 7. Document and share the learnings with the team. MASP is the pillar of continuous improvement!