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You’re working on a project with a tight deadline. How can you manage your stress levels?

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Working on a project with a tight deadline can be stressful, especially if you are an information architect who needs to create a clear and user-friendly structure for a complex website or app. However, there are some strategies that can help you cope with the pressure and deliver a high-quality product without burning out. In this article, we will share some tips on how to manage your stress levels when working on a project with a tight deadline.

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Milo McLaughlin

Product Designer, previously at HubSpot
Associate Professor Ts. Dr. Aslina Baharum (AI-UX Researcher)

YSN-ASM | Local Leader of IxDF Selangor (Malaysia) & Kyoto | SMIEEE | Professional Technologist | CEO@Faculty | APEC…
Carlos Perussi

Product Owner | Project Manager | Engineering Manager | Squad Leader | Scrum Master | MBA

1 Plan ahead

One of the best ways to reduce stress is to plan ahead and break down your project into manageable tasks and milestones. This will help you prioritize your work, estimate your time and resources, and avoid procrastination and scope creep. You can use tools like Gantt charts, Kanban boards, or calendars to visualize your plan and track your progress. You should also communicate your plan with your team and stakeholders, and set clear expectations and deadlines for each deliverable.

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Associate Professor Ts. Dr. Aslina Baharum (AI-UX Researcher)

YSN-ASM | Local Leader of IxDF Selangor (Malaysia) & Kyoto | SMIEEE | Professional Technologist | CEO@Faculty | APEC SLP | Certified Executive & Professional Entrepreneurial Educator | Certified HRDF Trainer
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I would prioritize tasks, break them down into smaller, manageable chunks, and create a realistic timeline. I'd practice effective time management techniques, such as setting boundaries, delegating tasks when possible, and taking regular breaks to recharge. Additionally, I'd incorporate stress-reducing activities into my routine, such as exercise, mindfulness meditation, and deep breathing exercises, to maintain a healthy work-life balance and mitigate the impact of stress on my well-being.

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Carlos Perussi

Product Owner | Project Manager | Engineering Manager | Squad Leader | Scrum Master | MBA
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Partiria dos seguintes pontos: - Planejaria com a participa??o de todos os envolvidos, em todos os níveis, para garantir a compreens?o coletiva do objetivo principal do projeto; - Com apoio do product owner, definiria milestones e suas prioridades; - Com prioridades definidas, organizaria junto ao dev team o planejamento técnico e suas dependências; - Alinharia agendas ou reports para acompanhamento. Gantts funcionam bem, mas em algumas situa??es, o acompanhamento "face a face" com os stakeholders pode otimizar o saneamento de dúvidas.

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2 Focus on the essentials

When working on a tight deadline, you may not have enough time to do everything you want or need to do. Therefore, you should focus on the essential aspects of your project and deliver the minimum viable product (MVP) that meets the user and business needs. You can use techniques like card sorting, user research, and content audits to identify the most important information and features for your users. You should also avoid unnecessary changes and revisions that do not add value to your project.

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Milo McLaughlin

Product Designer, previously at HubSpot
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Perfectionism has caught me out a few times but I've realised it only adds to the stress! It's tough to have to cut corners when you know how powerful the UX design process is when done thoroughly. Being able to run user research before launching a new IA is always going to be preferable, but sometimes it's just not possible because of the demands of the business. So maybe console yourself with the knowledge that no IA is going to be set in stone. You can test with users once it's launched, and it can evolve from there. You don't have to get it right first time.

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3 Delegate and collaborate

Another way to cope with stress is to delegate and collaborate with others who can help you with your project. You can leverage the skills and expertise of your team members, colleagues, or external partners to share the workload and get feedback and support. You can use tools like Slack, Zoom, or Google Docs to communicate and collaborate effectively and efficiently. You should also acknowledge and appreciate the contributions of others and celebrate your achievements together.

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4 Take breaks and relax

Working on a project with a tight deadline can be exhausting and overwhelming, so it is important to take breaks and relax regularly. This will help you recharge your energy, clear your mind, and improve your productivity and creativity. You can take short breaks every hour or so, and do some stretching, breathing, or meditation exercises. You can also take longer breaks during the day, and do something you enjoy, like reading, listening to music, or playing a game.

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5 Seek help and support

Finally, if you feel that you are struggling with stress and anxiety, you should seek help and support from others who can understand and assist you. You can talk to your manager, mentor, or coach, and ask for advice, guidance, or feedback. You can also reach out to your friends, family, or peers, and share your feelings, challenges, or achievements. You can also seek professional help from a therapist, counselor, or coach, if you need more support and coping skills.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Kashif Ross

Product Designer
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Recognize that stress can be a good thing when it doesn't spiral out of control. Stress can motivate you, increase your alertness, and stimulate your creativity. So, don't avoid it. To manage your stress: 1. Know your limits and set barriers. For example, consider how much you can work before completely burning out, and don't push yourself beyond those hours. 2. Document how you feel at the beginning and end of each day to monitor how you're progressing mentally. 3. Communicate your feelings to people you trust at work and in your personal life, so they can keep an eye on your mental health.

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You’re working on a project with a tight deadline. How can you manage your stress levels?

1

2

3

4

5

6

1 Plan ahead

2 Focus on the essentials

3 Delegate and collaborate

4 Take breaks and relax

5 Seek help and support

6 Here’s what else to consider

Information Architecture

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You’re working on a project with a tight deadline. How can you manage your stress levels?

1

2

3

4

5

6

1 Plan ahead

2 Focus on the essentials

3 Delegate and collaborate

4 Take breaks and relax

5 Seek help and support

6 Here’s what else to consider

Information Architecture

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