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You're working on multiple deadlines. How can you keep stress from taking over?

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As an administrative manager, you may often find yourself juggling multiple deadlines and tasks, while also supporting your team and clients. This can be challenging and stressful, especially if you don't have a clear plan and strategy to manage your workload and priorities. How can you keep stress from taking over and maintain your productivity and well-being? Here are some tips to help you cope with multiple deadlines and reduce stress.

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Ciré Kane

Project coordinator
Victor P.

Faturamento | Concilia??o | Protheus | Nota Fiscal Eletr?nica | Contas a Receber

1 Identify your goals and priorities

The first step to managing multiple deadlines is to identify your goals and priorities for each project or task. What are the expected outcomes, deliverables, and timelines? What are the most important and urgent tasks that need your attention and focus? How do they align with your overall objectives and values? By clarifying your goals and priorities, you can create a realistic and achievable plan that will help you stay on track and avoid distractions.

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Ciré Kane

Project coordinator
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La première étape de la gestion de plusieurs échéances consiste à identifier vos objectifs et vos priorités pour chaque projet ou tache. Quels sont les résultats attendus, les livrables et les échéanciers?? Quelles sont les taches les plus importantes et les plus urgentes qui nécessitent votre attention et votre concentration ? Comment s’alignent-ils sur vos objectifs et vos valeurs globales ? En clarifiant vos objectifs et vos priorités, vous pouvez créer un plan réaliste et réalisable qui vous aidera à rester sur la bonne voie et à éviter les distractions.

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Victor P.

Faturamento | Concilia??o | Protheus | Nota Fiscal Eletr?nica | Contas a Receber
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é necessário ter uma completa no??o do que é prioridade, e estipular prazos e metas para a entrega. Respeitando os horários de trabalho e também reservando um tempo de descanso e lazer, o estresse acontece quando n?o conseguimos ter uma qualidade de vida.

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2 Break down your tasks and schedule them

Once you have your goals and priorities, you need to break down your tasks into smaller and manageable steps. For each task, estimate how long it will take, what resources you need, and what potential challenges you may face. Then, schedule your tasks in your calendar or planner, making sure to allocate enough time and buffer for each one. You can also use tools like Gantt charts, Kanban boards, or to-do lists to visualize and track your progress.

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Victor P.

Faturamento | Concilia??o | Protheus | Nota Fiscal Eletr?nica | Contas a Receber
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Organizar as tarefas é primordial para uma boa execu??o, tem pessoas que conseguem trabalhar bem com um curto período de tempo, outras nem tanto, mas acredito que o ideal é adaptar a necessidade a sua disponibilidade, porque temos que ter tempo e aten??o para executarmos nossas tarefas.

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3 Communicate and delegate effectively

Another key to managing multiple deadlines is to communicate and delegate effectively with your team and clients. You need to set clear and realistic expectations, provide regular updates, and ask for feedback and support. You also need to delegate some tasks to others, especially if they are not within your expertise or responsibility. By communicating and delegating, you can avoid misunderstandings, conflicts, and delays, and also leverage the skills and strengths of your team.

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4 Focus on one task at a time

When you have multiple deadlines, you may be tempted to multitask and switch between different tasks. However, this can be counterproductive and stressful, as it reduces your concentration, efficiency, and quality of work. Instead, you should focus on one task at a time, and complete it before moving on to the next one. You can also use techniques like batching, blocking, or pomodoro to group similar tasks together, and set specific time intervals for working and taking breaks.

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Victor P.

Faturamento | Concilia??o | Protheus | Nota Fiscal Eletr?nica | Contas a Receber
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Importantíssimo priorizar as tarefas mais urgentes, quando a gente tenta abra?ar o mundo com as duas m?os, n?o conseguimos desenvolver nada, ou entregamos algo fora do esperado. é importante trabalhar também a ansiedade e a press?o do ambiente de trabalho, a inteligência emocional aqui é o principal aliado, nos ajudando a contornar a autossabotagem e a autocrítica extrema.

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5 Manage your stress and well-being

Finally, you need to manage your stress and well-being, as they affect your performance and satisfaction. You can do this by adopting healthy habits, such as eating well, sleeping enough, exercising regularly, and meditating. You can also use coping strategies, such as breathing exercises, positive affirmations, or journaling, to calm yourself down and release negative emotions. Moreover, you should seek support from your colleagues, friends, or family, or seek professional help if needed.

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Victor P.

Faturamento | Concilia??o | Protheus | Nota Fiscal Eletr?nica | Contas a Receber
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Existem várias formas de você procurar ter uma qualidade de vida, fazendo o que gosta e estando perto de pessoss que te fazem bem. Trabalho para mim n?o deve ser levado para casa, até porque a nossa casa é um ambiente em que você deve se sentir tranquilo e bem consigo mesmo. Quando n?o existe um equilíbrio sobre a vida profissional e pessoal, pode causar doen?as psicológicas como Burnout, e desencadear rotatividade para as empresas. Ent?o hoje em dia oferecer só um salário físico, já n?o é suficiente para profissionais modernos que buscam uma cultura organizacional saudável.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're working on multiple deadlines. How can you keep stress from taking over?

1

2

3

4

5

6

1 Identify your goals and priorities

2 Break down your tasks and schedule them

3 Communicate and delegate effectively

4 Focus on one task at a time

5 Manage your stress and well-being

6 Here’s what else to consider

Administrative Management

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You're working on multiple deadlines. How can you keep stress from taking over?

1

2

3

4

5

6

1 Identify your goals and priorities

2 Break down your tasks and schedule them

3 Communicate and delegate effectively

4 Focus on one task at a time

5 Manage your stress and well-being

6 Here’s what else to consider

Administrative Management

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