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You’re working on a major project. How can you make sure you don’t miss any key details?

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As an automotive sales professional, you know that working on a major project, such as launching a new product line, expanding to a new market, or revamping your sales process, can be exciting and rewarding. But it can also be challenging and stressful, especially if you have to juggle multiple tasks, deadlines, and stakeholders. How can you make sure you don’t miss any key details that could affect your success? Here are some tips to help you manage your project effectively and efficiently.

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1 Define your scope

Before you start working on your project, you need to have a clear and realistic idea of what you want to achieve, why, and how. This means defining your scope, which is the extent and boundaries of your project. Your scope should include your goals, objectives, deliverables, budget, timeline, and assumptions. It should also specify what is in scope and what is out of scope, to avoid confusion and scope creep later on. Having a well-defined scope will help you plan, prioritize, and communicate your project better.

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2 Break it down

Once you have your scope, you need to break it down into smaller and manageable pieces. This means creating a work breakdown structure (WBS), which is a hierarchical representation of all the tasks and subtasks involved in your project. A WBS will help you organize your work, assign responsibilities, estimate resources, and track progress. You can use various tools and methods to create a WBS, such as mind maps, flowcharts, or software applications. The key is to make sure your WBS is comprehensive, clear, and consistent.

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Tamlyn Lingham FCIOB,FAPM,CiOSH

Senior Leader advancing within smart construction and sustainable solutions. Mentor to future leaders and creator of Building Our Future newsletter. Delivering leadership roles driving innovation and growth.
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To effectively break down a major project, start by clearly defining objectives and identifying critical deliverables. Utilise a Work Breakdown Structure (WBS) to organise tasks into manageable units, ensuring clarity and focus. Assign responsibilities based on team members' expertise and availability, while also estimating required resources and setting interim milestones to monitor progress effectively. Foster open communication channels throughout the project, facilitating regular updates and discussions to address emerging issues or challenges. And most importantly continuously monitor the project's trajectory and adapt plans as necessary, maintaining flexibility for optimal project management.

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3 Set milestones

Another way to make sure you don’t miss any key details is to set milestones for your project. Milestones are specific points or events that mark the completion of a major phase or deliverable in your project. They help you measure your performance, monitor your risks, and celebrate your achievements. You should identify your milestones at the beginning of your project and include them in your project plan. You should also review them regularly and update them as needed, depending on the changes and challenges you encounter along the way.

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Tamlyn Lingham FCIOB,FAPM,CiOSH

Senior Leader advancing within smart construction and sustainable solutions. Mentor to future leaders and creator of Building Our Future newsletter. Delivering leadership roles driving innovation and growth.
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In my experience, the most effective way to set milestones in a project is to start by identifying key deliverables that signify substantial progress toward our objectives. Breaking these deliverables into smaller, measurable tasks ensures clarity and manageability. Establishing specific milestone dates, considering factors like task dependencies and resource availability, helps maintain focus. Assigning responsibility for each milestone fosters accountability and clear communication. This systematic approach has proven invaluable in tracking progress effectively and ensuring project success.

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4 Use checklists

Checklists are simple but powerful tools that can help you avoid missing any key details in your project. Checklists are lists of items or actions that you need to complete or verify for a certain task or process. They help you remember, organize, and standardize your work, as well as reduce errors and oversights. You can use checklists for various aspects of your project, such as planning, execution, quality control, communication, and closure. You can create your own checklists or use existing ones from reliable sources.

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5 Get feedback

Finally, one of the best ways to make sure you don’t miss any key details is to get feedback from others who are involved or affected by your project. Feedback is the information and opinions that you receive from your customers, colleagues, managers, suppliers, or other stakeholders about your project. Feedback can help you improve your work, identify gaps, solve problems, and validate your results. You should seek feedback throughout your project, not just at the end. You should also be open, respectful, and constructive when giving and receiving feedback.

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Tamlyn Lingham FCIOB,FAPM,CiOSH

Senior Leader advancing within smart construction and sustainable solutions. Mentor to future leaders and creator of Building Our Future newsletter. Delivering leadership roles driving innovation and growth.
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One effective way that has helped me when receiving and giving feedback is the "Feedback Sandwich" method. This approach involves sandwiching constructive criticism between positive feedback. When receiving feedback, I actively listen to understand the perspective being shared, acknowledging both the positive aspects and areas for improvement. Then, I address the constructive feedback with openness and a willingness to learn and grow. Finally, I conclude by highlighting another positive aspect or expressing gratitude for the feedback received. This approach helps create a balanced and constructive dialogue, fostering a culture of continuous improvement and mutual respect within the team.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You’re working on a major project. How can you make sure you don’t miss any key details?

1

2

3

4

5

6

1 Define your scope

2 Break it down

3 Set milestones

4 Use checklists

5 Get feedback

6 Here’s what else to consider

Automotive Sales

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You’re working on a major project. How can you make sure you don’t miss any key details?

1

2

3

4

5

6

1 Define your scope

2 Break it down

3 Set milestones

4 Use checklists

5 Get feedback

6 Here’s what else to consider

Automotive Sales

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