To ensure I capture all essential shots at a corporate conference, I take a structured and proactive approach by planning ahead with a shot list, scouting the venue early, staying mobile and discreet, and also keeping eye out for spontaneous moments.

Get a copy of the event schedule ahead of time so you know when key moments like speeches, panel discussions, awards, and networking sessions will occur. Have a clear conversation with the client about their must-have shots, such as keynote speakers, group photos, or branding elements. Visit the location to familiarize yourself with the layout, lighting, and ideal angles for capturing the stage and audience. Based on your conversation with the client and the event schedule, create a comprehensive shot list. Include:

Sometimes I focus on the key figures at the conference, while also moving around a bit to capture good shots of the audience, which helps in documenting the event more effectively.

Pre-Event Planning: Schedule: Obtain a detailed schedule of the event, including key sessions, speakers, and networking times. Shot List: Create a shot list of essential moments, such as speakers, panel discussions, audience engagement, and networking. Know the Venue: Scout the Location: Visit the venue ahead of time to identify the best shooting spots and understand lighting conditions. Setup: Familiarize yourself with the layout to anticipate movement and important angles. Gear Preparation: Equipment Check: Ensure your camera, lenses, and backup equipment are in working order. Bring extra batteries and memory cards. Versatile Lenses: Use a mix of lenses, such as wide-angle for crowd shots and telephoto for close-ups of speakers.