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You’re struggling to meet deadlines. What are the most effective time management techniques?

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Are you feeling overwhelmed by your workload and deadlines? Do you often find yourself rushing to finish tasks at the last minute, or missing them altogether? If so, you are not alone. Many after-sales professionals struggle with time management, especially when they have to deal with multiple clients, projects, and priorities. However, there are some effective techniques that can help you improve your productivity, reduce your stress, and deliver better results. In this article, we will share six of them with you.

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Jo?o Paulo Bittencourt Palmeira de Almeida

Consultor Financeiro
Say Guan L.

Being a better version of myself every day.

1 Set SMART goals

The first step to manage your time better is to set clear and realistic goals for yourself and your team. SMART stands for Specific, Measurable, Achievable, Relevant, and Time-bound. These criteria help you define what you want to accomplish, how you will measure your progress, whether you have the resources and skills to do it, why it matters, and when you will complete it. SMART goals help you focus on the most important tasks, avoid distractions, and track your performance.

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Paulo Veiga

Engenheiro com habilidade de resolver problemas ligados a área técnico-comercial.
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Como especialista em gest?o de tempo, considero fundamental o estabelecimento de metas SMART para uma eficaz administra??o do tempo. Por exemplo, recentemente, estava me sentindo sobrecarregado com as tarefas diárias e estabeleci a meta SMART de concluir um projeto específico até o final do mês. Isso me ajudou a direcionar meu foco para o que realmente importava, acompanhando meu progresso de forma mensurável e ajustando meu plano conforme necessário

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Kalpana Sha

Key Account Management | B2B Sales| Inside Sales | Enterprise Sales| Field Sales |New Client Acquisition| Customer Retention|Technical Sales|Healthcare | Pharmaceutical Digital Marketing|
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To improve time management and meet deadlines effectively, I would employ several techniques. Firstly, I'd prioritize tasks using methods like the Eisenhower Matrix, focusing on urgent and important activities first. Secondly, I'd break down larger tasks into smaller, manageable steps and set realistic deadlines for each. Thirdly, I'd utilize time-blocking to allocate specific time slots for different activities, minimizing distractions and maintaining focus. Additionally, I'd practice the Pomodoro Technique, working in focused bursts with short breaks in between to maximize productivity. Lastly, I'd regularly review and adjust my schedule to ensure I stay on track and meet deadlines consistently.

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Jo?o Paulo Bittencourt Palmeira de Almeida

Consultor Financeiro
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Início relacionando as tarefas mais produtivas e que já est?o mais próximas de finalizar, com essas concluídas sigo com as tarefas que est?o no início e dou seguimento ao cronograma.

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2 Prioritize your tasks

Once you have your SMART goals, you need to prioritize your tasks according to their urgency and importance. A useful tool for this is the Eisenhower matrix, which divides your tasks into four categories: urgent and important, important but not urgent, urgent but not important, and neither urgent nor important. You should focus on the first category, plan ahead for the second, delegate or outsource the third, and eliminate or minimize the fourth. This way, you can avoid wasting time on low-value activities and prevent crises from happening.

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Paulo Veiga

Engenheiro com habilidade de resolver problemas ligados a área técnico-comercial.
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Priorizar tarefas é essencial para evitar desperdício de tempo e lidar eficazmente com prazos apertados. Um exemplo pessoal disso foi quando me deparei com diversas demandas urgentes em um curto período de tempo. Utilizei a matriz de Eisenhower para distinguir as tarefas importantes das urgentes, permitindo-me concentrar nas prioridades imediatas e agendar as demais para momentos adequados, evitando assim a procrastina??o e garantindo que tudo fosse concluído dentro do prazo.

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Alana Maria de Azevedo da Silva Vieira

Analista Financeiro | Arrecada??o | Auditoria | Administrativo | Contas a Pagar
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Acredito que estabelecendo metas SMART, além de priorizar o que é mais importante. é bom avaliar todos os pontos e verificar em qual meta valeria o desgaste de energia e tempo.

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3 Plan your schedule

After you have prioritized your tasks, you need to plan your schedule accordingly. You can use a calendar, a planner, or an app to create a daily, weekly, or monthly agenda that outlines your deadlines, appointments, meetings, and other commitments. You should also allocate time for breaks, interruptions, and contingencies. Planning your schedule helps you organize your work, stay on track, and avoid overcommitting yourself.

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Paulo Veiga

Engenheiro com habilidade de resolver problemas ligados a área técnico-comercial.
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Planejar a agenda é crucial para uma gest?o eficiente do tempo. Por exemplo, costumo utilizar um calendário digital para organizar meus compromissos e prazos. Recentemente, ao planejar minha semana, reservei blocos de tempo específicos para diferentes projetos, reuni?es e atividades pessoais. Isso me ajudou a visualizar melhor meu tempo disponível e a garantir que n?o ficasse sobrecarregado, permitindo-me manter o equilíbrio entre trabalho e vida pessoal.

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4 Eliminate distractions

One of the biggest enemies of time management is distraction. Whether it is email, phone calls, social media, or noise, distractions can disrupt your focus, lower your efficiency, and increase your errors. To eliminate distractions, you need to create a conducive work environment, set boundaries, and communicate your availability. You can also use tools like do-not-disturb mode, timers, or blockers to limit your exposure to notifications, messages, or websites that tempt you to procrastinate.

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Jo?o Paulo Bittencourt Palmeira de Almeida

Consultor Financeiro
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Eu coloco o telefone no modo “trabalho” deixando pré definido apenas receber notifica??es e chamadas de clientes enquanto me concentro na elabora??o de relatórios e planos de a??o.

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5 Delegate and collaborate

Another way to improve your time management is to delegate and collaborate with others. Delegation means assigning tasks to someone else who has the competence and authority to do them. Collaboration means working with others who have complementary skills and perspectives to achieve a common goal. Both delegation and collaboration can help you save time, leverage resources, share responsibilities, and improve quality.

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6 Review and improve

The final technique to manage your time better is to review and improve your processes and habits. You can use tools like time logs, feedback, or analytics to assess how you spend your time, what works well, and what needs improvement. You can also use methods like reflection, coaching, or training to learn from your experiences, identify your strengths and weaknesses, and develop new skills and strategies. Reviewing and improving your time management helps you optimize your performance, achieve your goals, and grow as a professional.

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Say Guan L.

Being a better version of myself every day.
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When u are short on time, the last thing u will want to do is to add on another time consuming tool such as a time tracker or time logs. Logging tasks will take time and shift your focus. It takes us 20 minutes to refocus after a distraction. A quicker and easily more effective way is to reflect while taking a walk outdoors or in the shower or during any downtime activity. The aim is to know what is going on / wrong. Could we have overcommitted / overstretched ourselves by taking on more than we can handle?Detailed accuracy is not required. However, if we are falling behind on our tasks and datelines, the surest way to recover the deficit is to block out everything and just get grinding on the task.

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Jo?o Paulo Bittencourt Palmeira de Almeida

Consultor Financeiro
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Ao final, verifico dentre as tarefas estabelecidas para aquele dia quais foram efetivamente realizadas e as que n?o foram o que faltou para concluir.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Izehi Amadasu

Saas content writer (Fintech and MarTech)
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All the tips in the article are very helpful. However, one thing I like to do that helps me manage time is to start immediately I am given a task. Starting immediately ensures I stay motivated and give no room for procrastination to set in. Another thing I like to do is to work with a deadline that is at least 2 days before the actual deadline. For instance, if the article is due on the 14th, I work with 12th in mind as the due date. This ensures I manage my time effectively.

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You’re struggling to meet deadlines. What are the most effective time management techniques?

1

2

3

4

5

6

7

1 Set SMART goals

2 Prioritize your tasks

3 Plan your schedule

4 Eliminate distractions

5 Delegate and collaborate

6 Review and improve

7 Here’s what else to consider

Aftersales

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You’re struggling to meet deadlines. What are the most effective time management techniques?

1

2

3

4

5

6

7

1 Set SMART goals

2 Prioritize your tasks

3 Plan your schedule

4 Eliminate distractions

5 Delegate and collaborate

6 Review and improve

7 Here’s what else to consider

Aftersales

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