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You're struggling to manage your workload. How can you communicate effectively with your boss?

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As a practice manager, you have a lot of responsibilities and tasks to juggle. Sometimes, you may feel overwhelmed by your workload and struggle to meet deadlines, expectations, or quality standards. This can affect your performance, your well-being, and your relationship with your boss. How can you communicate effectively with your boss when you're struggling to manage your workload? Here are some tips to help you.

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1 Recognize the signs

The first step is to recognize the signs that you're struggling to manage your workload. These may include feeling stressed, anxious, frustrated, or burnt out. You may also notice that you're making more mistakes, missing deadlines, or producing lower-quality work. You may also have trouble prioritizing, delegating, or saying no to new tasks. If you ignore these signs, you may end up damaging your reputation, your health, or your career.

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2 Prepare for the conversation

The next step is to prepare for the conversation with your boss. You want to be clear, honest, and respectful. You also want to avoid blaming, complaining, or making excuses. Before you talk to your boss, make a list of the tasks that you're working on, the challenges that you're facing, and the impact that they have on your work. You may also want to suggest some possible solutions, such as adjusting deadlines, priorities, or expectations, or getting more support, resources, or feedback.

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Flor Quintanilla

Máster en Dirección y Administración de Empresas / Contador Público Acreditado
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Es de gran utilidad siempre tener claro cual es la expectativa de nuestro jefe, posiblemente no visualiza todos los retos que conllevan cada una de las tareas asignadas o en las que se trabajan, por ello es importante recibir feedback cada cierto tiempo, además de ello evidenciar el tiempo que puede demorar ciertos proyectos o soluciones, una vez claro ello; se podría definir prioridades.

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3 Choose the right time and place

The third step is to choose the right time and place to talk to your boss. You don't want to catch them off guard, interrupt them, or put them on the defensive. You also don't want to discuss your workload issues in front of other people, or in a noisy, busy, or public setting. You want to find a time and place that is convenient, private, and comfortable for both of you. You may want to schedule a meeting, send an email, or ask for a few minutes of their time.

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Flor Quintanilla

Máster en Dirección y Administración de Empresas / Contador Público Acreditado
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En mi experiencia, el recibir el mensaje correcto depende mucho del momento y lugar, en especial porque a veces se puede mal interpretar de acuerdo a la pre-disposición._ para saber el momento es preciso conocer bien a nuestro jefe y tener claro cual es el momento oportuno.

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4 Use effective communication skills

When communicating your workload issues to your boss, it's essential to be polite, professional, and confident. Additionally, be sure to be concise, specific, and factual. A useful structure for this conversation is to start with a positive statement expressing your appreciation for their support or feedback. Then, explain the tasks you are working on and the challenges you are facing, as well as the impact they have on your work. Express your feelings of being overwhelmed or stressed. Ask for help in the form of more time, resources, or guidance, or propose some solutions. Listen to your boss's response and negotiate a plan such as agreeing on deadlines and expectations. Finally, confirm the agreement by summarizing the main points and setting a follow-up date.

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5 Follow up and review

The fifth step is to follow up and review the plan that you agreed on with your boss. You want to demonstrate your commitment, responsibility, and reliability while also monitoring your progress, evaluating your results, and addressing any issues that may arise. To do this, it is important to update your boss regularly through emails, reports, or updates; seek feedback by asking for input, advice, or recognition; celebrate achievements by acknowledging efforts, accomplishments, or improvements; and review your workload by assessing the balance, satisfaction, or performance. By communicating effectively with your boss when you're struggling to manage your workload, you can improve work quality, productivity, and well-being while also strengthening the relationship with your boss, building trust and respect, and enhancing career prospects.

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Flor Quintanilla

Máster en Dirección y Administración de Empresas / Contador Público Acreditado
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En definitiva después de una conversación es importante el seguimiento a los compromisos adquiridos de ambas partes, porque no depende solo del Colaborador si no también del jefe.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're struggling to manage your workload. How can you communicate effectively with your boss?

1

2

3

4

5

6

1 Recognize the signs

2 Prepare for the conversation

3 Choose the right time and place

4 Use effective communication skills

5 Follow up and review

6 Here’s what else to consider

Practice Management

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You're struggling to manage your workload. How can you communicate effectively with your boss?

1

2

3

4

5

6

1 Recognize the signs

2 Prepare for the conversation

3 Choose the right time and place

4 Use effective communication skills

5 Follow up and review

6 Here’s what else to consider

Practice Management

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感谢您的反馈

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