You’re struggling to make the most of your time. What’s the first step you should take?

Im ersten Weltkrieg wurde das Feldtelefon erfunden. Der deutsche Kaiser verfiel dem Wahnsinn, da er seine Soldaten im Feld pers?nlich steuern wollte. Bedenke es gibt viele Menschen die dir gerne Aufgaben abnehmen. Was Du brauchst ist Vertrauen. Sofort wird sich dein Zeitproblem l?sen. Als n?chster Schritt bietet sich Ruhe an, die bis zur Langeweile führt. In dieser Ruhe ordnet sich Wichtiges und Unwichtiges gerne von selbst. ( Wichtiges NICHT von Unwichtigem unterscheiden zu k?nnen ist ein Zustand der mentalen Krankheiten vorausgeht, also Vorsicht.)

Take some time to reflect on your current time management practices and habits. Consider the following questions: How do you currently prioritize tasks and manage your time? What are your biggest time wasters or distractions? Are there specific tasks or activities that consistently consume more time than anticipated? How do you handle interruptions or unexpected events that disrupt your workflow? Are there any underlying issues or obstacles that are preventing you from managing your time effectively?

I've found going back to a paper planner forces me to more closely audit my time to know where it is going. I can then identify areas where I need to spend less time and where I need to allocate more. I can also see where I misallocated time by perhaps only setting aside 30 minutes for a task when it actually took an hour or more to complete.

El primer paso para aprovechar al máximo tu tiempo es realizar un análisis exhaustivo de cómo lo estás utilizando actualmente. Identifica tus actividades principales, los períodos de tiempo en los que te encuentras más productivo y aquellos en los que tiendes a desperdiciar tiempo. Luego, establece metas claras y prioridades para enfocarte en las tareas más importantes y eliminar o delegar aquellas que no contribuyen significativamente a tus objetivos. Implementa técnicas de gestión del tiempo, como la técnica Pomodoro o la matriz de Eisenhower, para mejorar tu productividad y eficiencia en el manejo del tiempo.

The first step I would take is to conduct a thorough evaluation of how I currently use my time. This involves identifying time sinks, distractions, and inefficiencies. Once I have a clear understanding of myr time usage, I can prioritize tasks, delegate responsibilities where possible, and implement time management strategies to optimize my productivity

Consider if these priorities are aligned to the strategic goals and your development goals. Consider if the timing of tasks can be renegotiated/delayed or whether the tasks are best handed over to another peer or delegated to a team member. Once you have determined your priorities and a plan to reprioritise, eliminate or delegate tasks, ensure you engage with your stakeholders who are impacted by these changes.

Clarify your goals and priorities to ensure that you're focusing your time and energy on activities that align with your objectives. Break down larger goals into smaller, manageable tasks, and establish deadlines or timelines to keep yourself accountable.

When creating your plan, ensure you balance your time between meetings, planning and your workload that suits your role and energy levels. Also include activities in your plan that energise you to ensure you maintain your energy throughout the day. Avoid setting up too many meetings in a week, and reschedule non-urgent meetings to a later date, to help you balance your workload.

The one thing I found most helpful is to bundle similar types of meetings as much as possible. With an executive schedule it's almost impossible to avoid context switching multiple times a day. But try to bring it to a minimum per day, especially for tasks that require some thinking time. Also consider when you are most capable of doing some brain work and schedule your meeting around that time.