You're struggling to keep up with your email inbox. How can you regain control?

1 Set up filters and folders

One of the best ways to organize your email inbox is to use filters and folders. Filters are rules that automatically sort your incoming emails into different categories based on criteria such as sender, subject, keywords, or attachments. Folders are places where you can store your emails based on your own preferences. For example, you can create folders for each supplier, project, or priority level. By using filters and folders, you can reduce the clutter in your inbox and easily find the emails you need.

2 Schedule time blocks for email

Another tip to regain control of your email inbox is to schedule time blocks for email. Instead of checking your email constantly throughout the day, which can distract you from your other tasks and lower your productivity, you can set aside specific times to process your email. For example, you can check your email first thing in the morning, after lunch, and before you finish work. During these time blocks, you can read, reply, delete, archive, or forward your emails as needed. By scheduling time blocks for email, you can focus on your email without interruptions and avoid procrastination.

3 Use templates and canned responses

A third tip to regain control of your email inbox is to use templates and canned responses. Templates and canned responses are pre-written messages that you can use to reply to common or repetitive emails. For example, you can use templates and canned responses to acknowledge receipt of an inquiry, request more information, confirm a contract, or provide feedback. By using templates and canned responses, you can save time and energy, maintain consistency, and avoid typing errors.

4 Unsubscribe from unwanted emails

A fourth tip to regain control of your email inbox is to unsubscribe from unwanted emails. Unwanted emails are those that are irrelevant, spammy, or promotional, and that you don't need or want to receive. For example, you can unsubscribe from newsletters, alerts, or offers that you don't read or care about. By unsubscribing from unwanted emails, you can reduce the volume of your email and avoid wasting time and attention.

6 Use tools and apps

A sixth tip to regain control of your email inbox is to use tools and apps. Tools and apps are software or services that can help you manage your email more efficiently and effectively. For example, you can use tools and apps to track your email performance, schedule your email delivery, automate your email follow-ups, or integrate your email with other platforms. By using tools and apps, you can enhance your email functionality and optimize your email workflow.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?