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You're about to start an Information Architecture project. What are the top content inventory tools you need?

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If you're planning to redesign or improve your website, you need to start with a content inventory. A content inventory is a comprehensive list of all the content on your site, including pages, images, videos, documents, and other elements. It helps you understand what you have, what you need, and what you can get rid of or update. But creating a content inventory manually can be tedious and time-consuming. That's why you need some tools to help you automate and simplify the process. In this article, we'll introduce you to some of the top content inventory tools you need for your information architecture project.

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Anthony Wentzel

I help entrepreneurs launch and scale their digital products while saving time & money ?? CEO ??…

1 What is a content inventory tool?

A content inventory tool is a software application that crawls your website and collects data about your content. It can provide you with information such as titles, URLs, metadata, word counts, file types, links, and more. Some tools can also generate reports, visualizations, and recommendations based on your content data. A content inventory tool can save you hours of work and help you organize and analyze your content more effectively.

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Anthony Wentzel

I help entrepreneurs launch and scale their digital products while saving time & money ?? CEO ?? ????????????????????.?????? ??| Super Proud 2-timer Dad | Solutions Architect | Fractional CTO | W?e? ?b?u?i?l?d? ?a?pps ??
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Consider using a spider crawl software like SEMRush or Screaming Frog to build a list of all the URLs from your site map and any that are outside of it. That way you can mirror your SEO footprint when migrating or updating your website.

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Sunil Rana

at Cygnet Digital as Technical Architect
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There few content inventory tools that can be invaluable. 1.Spreadsheet Software (Excel, Google Sheets): 2.Collaboration and Project Management Tools: Trello, Asana, or Jira: These tools aid in organizing tasks, tracking progress, and managing team collaboration during content inventory creation and management. Slack or Microsoft Teams: Effective communication platforms to collaborate, share updates, and discuss content inventory-related matters with team members. 3. Diagramming and Wireframing Tools: Lucidchart, Draw.io: These tools enable the creation of sitemaps, flowcharts, and visual representations of content structures, helping in the visualization of content relationships.

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William Cole, MBA
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Though I love the fact that tech is making the audit process easier. This is a UX task and an IA needs to navigate the site and do some user testing to make sure that the site organization “works”. It’s not enough to just lump like things together. Also, it’s important to go the extra mile and remove dated content or ensure that it is relevant.

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Victor Rosato

Product Designer | UX Lead | Design Specialist @ Globo
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Content inventory tools automate data collection, offering efficiency and time savings for information architects. Beyond raw metrics, they provide a holistic understanding of the digital landscape, adapting dynamically to changes. These tools promote data-driven decision-making, allowing architects to base strategies on empirical evidence. Moreover, they facilitate collaborative insights, encouraging team discussions and knowledge sharing. Ultimately, content inventory tools play a crucial role in user-centric optimization, tailoring information structures to align with user behaviors and preferences.

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Leonardo Sathler

Product Designer ? UI UX
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When embarking on an Information Architecture (IA) project, content inventory tools play a crucial role in organizing, categorizing, and understanding the existing content within a system or website. Here are some top tools and methods you might find useful for conducting a content inventory: Spreadsheets/Excel, Google Sheets, Content Auditing Tools, Airtable, Content Analysis Tools, Card Sorting Tools, Mind Mapping Software. Choose the tools based on the specific needs of your Information Architecture project, considering factors such as project size, team collaboration requirements, and the complexity of the content structure. Often, a combination of tools may be used to cover different aspects of the IA process.

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2 How to choose a content inventory tool?

When selecting a content inventory tool, it is important to consider the size and complexity of your website, the type and format of your content, the level of detail and customization you need, the budget and resources you have, as well as its compatibility with other tools and platforms. To ensure that you choose the right tool for your needs, you should test different tools and compare their features, usability, and performance. Additionally, reviews, testimonials, and case studies from other users can give you an idea of how the tools work in practice.

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Victor Rosato

Product Designer | UX Lead | Design Specialist @ Globo
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Approach content inventory tool selection as a strategic investment in your website's future. Align the tool not just with current needs but with scalability for future growth. Prioritize adaptability to evolving content formats and emerging technologies. Consider the tool's role in fostering collaboration among your team. Delve into the vendor's support and update policies to ensure ongoing relevance. Ultimately, view the selection process as a dynamic decision that contributes to the long-term success of your digital presence.

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3 What are some of the top content inventory tools?

When undertaking an information architecture project, there are a variety of top content inventory tools you can use. Screaming Frog is a popular and powerful tool that can crawl up to 500 URLs for free, providing data such as titles, descriptions, headings, images, and links. Content Analysis Tool (CAT) is a web-based tool that can crawl up to 1000 URLs for free and provides word counts, readability scores, metadata, and social shares. Dyno Mapper is a premium tool that creates visual sitemaps of your website based on your content and can show you information such as keywords, analytics, and accessibility. ContentWRX Audit is a premium tool that not only crawls and analyzes your content but also measures its effectiveness based on user feedback. It can give you insights into how your content performs, how it aligns with your goals, and how it can be improved.

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4 How to use a content inventory tool?

Using a content inventory tool is not difficult, but it does require some preparation and planning. To use the tool effectively, you should first define your scope and objectives, such as what content to include in your inventory and what data to collect. Then, select a tool that best suits your needs and configure its settings. After launching the tool and allowing it to crawl your website, you can review and refine the data. Finally, you can export and share the data with others in a format that works best for you or your team.

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5 How to make the most of your content inventory tool?

A content inventory tool can be a great help for creating a content inventory, but it can't do everything for you. You still need to use your own knowledge and creativity to make sense of your data and use it to improve your website. Therefore, it's important to remember that you should not rely on one tool, as no tool is perfect or comprehensive. Also, don't forget the quality of your content; a content inventory tool can tell you a lot about the quantity and characteristics, but not necessarily about its quality and relevance. Moreover, you should be aware that a content inventory tool can produce a lot of data, but not all of it is useful or actionable. Finally, don't stop at the inventory; use your content inventory to inform your content strategy, design, and development. Additionally, update your content inventory regularly to reflect the changes and evolution of your website.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're about to start an Information Architecture project. What are the top content inventory tools you need?

1

2

3

4

5

6

1 What is a content inventory tool?

2 How to choose a content inventory tool?

3 What are some of the top content inventory tools?

4 How to use a content inventory tool?

5 How to make the most of your content inventory tool?

6 Here’s what else to consider

Information Architecture

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You're about to start an Information Architecture project. What are the top content inventory tools you need?

1

2

3

4

5

6

1 What is a content inventory tool?

2 How to choose a content inventory tool?

3 What are some of the top content inventory tools?

4 How to use a content inventory tool?

5 How to make the most of your content inventory tool?

6 Here’s what else to consider

Information Architecture

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