You're seeking a reference from a forgetful supervisor. How can you ensure they remember your contributions?

Something that I've found helpful is giving my supervisor a detailed yet concise summary of my key projects and accomplishments before requesting a reference. I highlight specific ways I’ve contributed to the team or company. For instance: ? "I led a project that increased sales by 20% over six months." ? "I streamlined a process that reduced production time by 15%." ? "I received positive feedback from a major client for exceptional service." These concrete examples serve as reminders and provide them with clear talking points when speaking to potential employers about my contributions.

In addition to providing specific examples of your contributions it can also be helpful to provide a reference with a few characteristics or qualities that you'd like to be highlighted in the letter and/or that align with the role, program, [insert what you need the reference for]. When providing that list of projects or accomplishments focus on the ones that make the most sense for that individual and based on the context that they know you in!

Timing is everything when asking for a reference. From my experience, it’s best to approach your supervisor when they're not bogged down with deadlines. I usually wait until after they’ve praised my work or right after a successful project wraps up. This ensures that their most recent memories of my performance are positive and impactful, which translates into a stronger reference. It’s all about catching them at a moment when they can genuinely reflect on my achievements without distractions.

When I need a reference, I find it crucial to explain the context of my job search to my supervisor. I share the types of roles I’m applying for and why I think they’re a good fit for me. This helps them tailor their reference to highlight the most relevant skills and experiences. For example: ? "I’m applying for project management roles where my experience in leading teams and streamlining processes will be key." This approach shows respect for their time and helps them craft a more focused and effective recommendation.

I always try to make it as easy as possible for my forgetful supervisor to provide a reference. Offering support like drafting a letter they can edit or giving them a list of my accomplishments to refer to during calls can be very helpful. It’s not about putting words in their mouth but providing a framework to build on. This ensures they don’t miss out on any of my achievements due to forgetfulness and can provide a comprehensive reference.

Following up is often necessary. We all have busy schedules and a full inboxes. A polite and professional follow up is often appreciated.

Following up is crucial, especially if your supervisor has a busy schedule. A polite reminder via email or in person keeps your request at the forefront of their mind. However, it’s important to be courteous and understanding of their time constraints. For instance: ? "Just a friendly reminder about the reference letter we discussed. I know you’re busy, so I appreciate you taking the time for this." This approach maintains a positive relationship while ensuring your reference is provided on time.

Expressing gratitude is something I never overlook. Regardless of how forgetful my supervisor may be, I always make sure to thank them for their time and effort in providing a reference. A thank-you note or a small token of appreciation can leave a lasting impression. This not only cements our professional relationship but also increases the likelihood they’ll remember me fondly and speak highly of my work ethic and accomplishments. For instance: ? "Thank you so much for taking the time to write the reference. Your support means a lot to me." This simple act of appreciation goes a long way.

Save your supervisor time by having a document ready. They may want to give you the reference (or recommendation), but there could be blocks interfering with focus: deadlines, putting out team fires, personal obligations, someone else asking them to give a reference before you. Like Bernard mentions in this section, have your contributions accessible in a way that helps your supervisor reflect. This info can be well-prepped in a formatted file, proper headers and placement, eliminating the need for your supervisor to create the document and write everything. Add the deadline as a reminder of when you need it. Add your contributions as bullet points below so the supervisor can select.

Highlight Impact Through a Reflective Email Send your supervisor a thoughtful email reflecting on your journey and achievements under their mentorship. Share specific examples of projects and measurable improvements you contributed to, such as increased team productivity or successful campaign outcomes. Mention how their guidance was instrumental in your growth and express your gratitude. This not only refreshes their memory but also subtly highlights your value through a genuine, appreciative tone.