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You’re a public administrator with limited resources. How can you still achieve your goals?

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As a public administrator, you have to deal with complex and dynamic challenges that require effective and efficient solutions. However, you may not always have enough resources, such as time, money, staff, or technology, to achieve your goals. How can you still deliver value to your stakeholders and make a positive impact on your community? Here are some tips to help you overcome resource constraints and enhance your strategic thinking and decision making skills.

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Pallavi Mahajan

Oxford MBA | United Nations | Published Author | Chevening Scholar | Forté Fellow | TedX Speaker
Josbertini Clementino

Especialista e Consultor em RelGov l Gest?o de Projetos e Stakeholders l Políticas Públicas l Consultoria em Rela??es…
Sherbaz Muhammad

Executive Leader: Public Administration, Municipal Management & Community Development ???? Local Government Evangelist…

1 Prioritize your objectives

The first step is to identify and rank your most important objectives, based on their urgency, impact, feasibility, and alignment with your mission and vision. You can use tools such as SMART (specific, measurable, achievable, relevant, and time-bound) criteria, SWOT (strengths, weaknesses, opportunities, and threats) analysis, or Eisenhower matrix (urgent vs important) to help you prioritize. By focusing on your top priorities, you can allocate your resources more effectively and avoid wasting time and energy on less critical tasks.

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Pallavi Mahajan

Oxford MBA | United Nations | Published Author | Chevening Scholar | Forté Fellow | TedX Speaker
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Identify the most critical goals that align with the mission and priorities of your organization or department. Focus your resources on initiatives that will have the greatest impact and contribute to long-term objectives. Define clear and measurable objectives for each goal to track progress and evaluate success. Establish realistic timelines and benchmarks to guide implementation and resource allocation. Streamline processes and procedures to maximize efficiency and minimize waste of time, money, and other resources. Look for opportunities to automate repetitive tasks, eliminate unnecessary bureaucracy, and improve workflow.

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Jacira Dias

Analista de negócios com habilidades em Análise de Dados/ Foco em Estratégia e Modelos de Negócios
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Antes de priorizar os objectivos é importante desenvolver uma análise macro dos recursos disponíveis. N?o adianta focar nos objectivos sem perceber os recursos disponíveis. Logo depois de avaliar os recursos, é crucial usar as ferramentas estratégicas de análise abordadas. é interessante agora através de design thinking estabelecer um roadmap no desenho dos objectivos, um plano. Importante salientar que um objectivo sem um plano estruturado acaba por ser apenas um desejo sem alicerces de continuidade.

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Josbertini Clementino

Especialista e Consultor em RelGov l Gest?o de Projetos e Stakeholders l Políticas Públicas l Consultoria em Rela??es Institucionais e Governamentais l Conselheiro de Administra??o IBGC l Regulatório l Advocacy
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Crie um plano estratégico que defina suas metas, prazos e recursos necessários para alcan?ar seus objetivos. Organize seu tempo e defina rotinas de trabalho que lhe permitam focar nas suas prioridades. Aprenda a delegar tarefas e utilize ferramentas de automa??o para otimizar seu tempo e aumentar sua produtividade.

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2 Collaborate with others

The second step is to leverage the power of collaboration and networking, both within and outside your organization. You can seek support and input from your colleagues, supervisors, partners, clients, or other stakeholders who share your goals or have relevant expertise or experience. You can also learn from best practices or innovative solutions from other public administrators or organizations who have faced similar challenges or opportunities. By collaborating with others, you can access more resources, ideas, perspectives, and feedback, and enhance your problem-solving and decision-making skills.

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Josbertini Clementino

Especialista e Consultor em RelGov l Gest?o de Projetos e Stakeholders l Políticas Públicas l Consultoria em Rela??es Institucionais e Governamentais l Conselheiro de Administra??o IBGC l Regulatório l Advocacy
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Conecte-se com pessoas relevantes dentro e fora da organiza??o que compartilham seus objetivos ou possuem conhecimentos e experiências relevantes. Participe ativamente de redes profissionais e eventos para ampliar seu círculo de contatos e oportunidades de colabora??o. Compartilhe seu conhecimento e expertise com outras pessoas, construindo uma reputa??o de profissional colaborativo e confiável.

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Jacira Dias

Analista de negócios com habilidades em Análise de Dados/ Foco em Estratégia e Modelos de Negócios
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Para todos os problemas existe uma solu??o. Alguém já pensou, alguém ja fez e muitas das vezes alguém escreveu sobre o assunto. é de extrema importancia a colabora??o e a intera??o para uma melhor percep??o sobre metodologias que já tenham sido pensadas e acabaram por n?o ter sucesso. Outro ponto importante é perceber a cultura interna dessa institui??o. Existem muitas boas ideias que n?o funcionam por n?o serem adequadas ao tipo de cultura existente. A colabora??o é um factor crucial no sucesso e na garantia da inclus?o dos restantes stakeholders no processo.

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Aro Leonard

Broadcast Media, Development Communication, Social Transformation, and Environment Expert
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Collaboration is usually underestimated in most cases. It is one of the strongest tools One way to collaborate well is by offering support to others first - that way they can be open to collaborate with you

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3 Optimize your processes

The third step is to review and improve your existing processes, systems, and tools, and eliminate any unnecessary or inefficient steps or activities. You can use techniques such as lean management, business process reengineering, or agile methodology to help you streamline your workflows, reduce waste, increase quality, and adapt to changing needs. You can also use technology, such as automation, cloud computing, or data analytics, to help you optimize your performance and productivity. By optimizing your processes, you can save time, money, and effort, and increase your value and impact.

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Sherbaz Muhammad

Executive Leader: Public Administration, Municipal Management & Community Development ???? Local Government Evangelist ?? Doctorate Scholar ?? championing resilience, social justice & data-driven decision-making
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Your public administration might benefit from forming a Resource Optimization Task Force, an interdisciplinary group with the mission of finding wasteful practices and finding ways to improve efficiency. Applying a mix of agile methodology and lean management principles, thoroughly evaluate and enhance workflows by removing unnecessary steps and redistributing resources as appropriate. Make better use of data analytics and automation to boost the efficacy and efficiency of service delivery. By encouraging employees to share their thoughts and find solutions, you may make the most of your limited resources while still meeting your organization's goals without breaking the bank.

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4 Be flexible and creative

The fourth step is to embrace flexibility and creativity, and be willing to experiment and learn from your failures. You can use methods such as design thinking, scenario planning, or brainstorming to help you generate and test multiple solutions, and evaluate their pros and cons. You can also use feedback loops, such as surveys, interviews, or focus groups, to help you collect and analyze data, and measure your outcomes and impacts. By being flexible and creative, you can discover new opportunities, overcome challenges, and improve your results.

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5 Invest in your development

The fifth step is to invest in your own professional and personal development, and enhance your knowledge, skills, and competencies. You can use resources such as online courses, webinars, podcasts, books, or mentors to help you learn new concepts, tools, or strategies related to your field or interest. You can also use self-assessment tools, such as personality tests, 360-degree feedback, or reflection journals, to help you identify your strengths, weaknesses, opportunities, and threats. By investing in your development, you can increase your confidence, motivation, and effectiveness as a public administrator.

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Josbertini Clementino

Especialista e Consultor em RelGov l Gest?o de Projetos e Stakeholders l Políticas Públicas l Consultoria em Rela??es Institucionais e Governamentais l Conselheiro de Administra??o IBGC l Regulatório l Advocacy
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Utilize seus conhecimentos e habilidades para contribuir para o bem comum, buscando solu??es inovadoras para problemas que afetam a comunidade ou a sociedade como um todo. Seja um exemplo de inspira??o e motiva??o para outros profissionais, compartilhando seus conhecimentos e experiências para contribuir para o desenvolvimento de seus pares.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Aro Leonard

Broadcast Media, Development Communication, Social Transformation, and Environment Expert
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Another way is to invest in building the younger ones. Willingly share your experiences with young public affairs enthusiasts. Over time, they become your mentees and will be willing to voluntarily support you in carrying out your activities and projects

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You’re a public administrator with limited resources. How can you still achieve your goals?

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1 Prioritize your objectives

2 Collaborate with others

3 Optimize your processes

4 Be flexible and creative

5 Invest in your development

6 Here’s what else to consider

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