You’re a project leader. How can you choose the most efficient tools for your team?

Before you get entranced with the latest tool, analytics, or dashboard, my 30+yrs of experience has taught me to keep it simple. Break steps down into small bites and measure in-pipe metrics. Something I was taught by a football coach as a teenager still sticks with me 40+yrs later: If you want to succeed, do the common things uncommonly well!!

As a Project leader, Understanding your project requirements, stakeholder expectations, budgets, team experience is critical as this will give you inputs to identify the right tool for your successful outcomes and day to day activities to make sure all communication is transparent, clear and deliveries are meeting expectations. And yes using AI based tools will surely help you to meet your KPIs.

As a project leader, embrace innovation in tool selection. Leverage emerging technologies like AI for automation and collaboration platforms for seamless communication. Prioritize tools that align with your team's unique dynamics and project goals. Foster a culture of experimentation, encouraging the team to explore and recommend cutting-edge solutions. Stay attuned to industry trends and continuously adapt your toolkit to stay ahead of the curve.

Pick tools aligning with your project (goals, team, needs) and address pain points. Define must-have features, prioritize ease of use and integration, research options, involve your team in testing, and iterate based on feedback. Remember, the "best" tool depends on your unique project and team.

To choose efficient tools, start by understanding your project's unique requirements. Collaborate with team members to identify specific needs at each project phase. Consider factors like collaboration, communication, task management, and data analysis. Engaging with AI tools and the LinkedIn community can provide valuable insights into emerging trends and innovative solutions. Evaluate your team's proficiency with different technologies to ensure seamless integration.

Compare tools based on needs and user involvement. Utilize reviews, ratings, and demos for insights. Consider scalability, user-friendliness, and compatibility. Evaluate support and training requirements for a comprehensive decision-making process.

As we embark on the journey of selecting the most efficient tools for our project, it's crucial to recognize that our team members are not just users but active contributors to our project's success. Involving them in the decision-making process ensures that the tools we choose are not only functional but also seamlessly integrated into our daily workflows.

Thoroughly assess available tools by comparing features, functionalities, and user reviews. Leverage AI-driven analytics to evaluate performance metrics and user satisfaction. LinkedIn can serve as a valuable platform for crowdsourced opinions, enabling you to tap into the collective wisdom of industry professionals. Consider scalability, user-friendliness, and compatibility with existing systems. Additionally, factor in the tool's support, training, and maintenance requirements for a comprehensive evaluation.

When looking at different tools, pay attention to features that are essential for your project and compare them side-by-side. With a range of features, automations, and customization, it's important to narrow down your choices by determining what your needs are and how to meet them with the right tool.

I would consider these three: 1. Suitability: Imagine you want to curate knowledge base articles that can be customizable to your audience, but you get a tool that only performs 30% KB functionality with limited options for customization 2. Ease of use: can your tam easily adapt to it? 3. Scalability: if your project becomes more complex, can the tool support the added functionalities?

When you have a nice team, tools are nothing. Tools emerge day to day. Have a nice team which adapts to changing tools. The best tool for project management is the right people put in.

Engaging the project team in tool selection not only taps into their intimate knowledge of project intricacies but also fosters a sense of ownership, improving buy-in. Their input ensures tools align closely with operational needs, paving the way for a smoother implementation. This collaborative approach enhances overall team satisfaction and boosts the likelihood of successful project execution.

The more alignment with your stakeholders you have The more contributions you will get, and that brings the success in your transformation journey

In my experience best is to always involve team in any decision. Because team is going to work with the result of the decision and it’s fair to listen them up

Yes, involved your team is always a good way to get another view and option for the tools. But before involved your team, make sure you are minimize the option and filtered out based on your reference.

I'd also add to have a pilot program to determine the long-term reliability of the tools that are selected, and whether they will receive regular updates especially for security.

As project lead first and foremost it is a requirement and neciicity that you fully understand the ask, deadline requirements, especially Regulatory requirements per se. Conduct a full analysis / deep dive of the ask - which includes resources that are available to you - People and Technology and evaluate whether these resources are sufficient based on your analysis. You need to 'LEAD' which means supporting your team but additionally constantly driving the movement. Continuous analysis should be conducted throughout to concur any challenges you / may face

With implementation of a tool brings need of experience and experience on it. Once a firm integrates itself with a particular tool, it is difficult for that firm to cross-collaborate, if others use another method. One thing I think is most important is that a tool should be easy to learn, not necessarily easy to master. Quality measurement on successful implementation will be done on study of easy of use and ability to expand that through experts.

1. Define project requirements: Understand the specific needs and requirements of the project. This includes identifying the scope, objectives, and constraints of the project. 2. Conduct a thorough needs analysis: Evaluate the needs of the team and the project. This involves understanding the tasks to be performed, collaboration requirements, and potential bottlenecks. Consider talking to team members, stakeholders, and experts from similar projects to gather valuable insights. 3. Research available tools. 4. Assess compatibility and integration. 5. Consider user experience and usability. 6. Seek feedback and recommendations. 7. Test and pilot the tools.

When evaluating project management tools, consider team size, project complexity, methodology, features, usability, scalability, integrations, and cost. Test tools via trials, gather team feedback, and involve stakeholders. Assess long-term viability, including vendor reputation and support. Make an informed decision aligning with organizational goals, aiming for enhanced collaboration and project success. Regularly reassess to ensure ongoing suitability.

It is important to ensure you have enough TIME to consider as many of the above factors as possible. For instance, failure to consider the long-term viability of the tools and their ability to adapt to evolving technology trends may render the result of the entire project effort futile. I have witnessed project outputs become obsolete because the technology used evolved too quickly, making the solution irrelevant shortly after project completion. "Like" if you concur.

Most projects are unique and will require specific tools to accomplish. Some projects are short term and require visuals tools for reporting like dashboards from power BI. Project management office would be good for longer term projects that have life cycles. Furthermore, project managers need to be aware of and skill their team members with tools to be used during the project after establishing the best tools for a particular project.

It's very important to consider the tool ability to integrate with other tools that you are using or planning to use in the near future. Technical support for the tool from provider also stand out as an important factor. This will ensure seamless navigation if downtimes and new feature releases etc.

O sucesso de um projeto n?o é feito de a??es super revolucionárias ou super heróis que se viram para alcan?ar um objetivo custe o que custar, o período que muitos subestimam de avaliar as possibilidades, os riscos e possíveis solu??es, esse sim vai ditar o que vai dar certo e o que o vai dar errado. O 11 de setembro é um dos maiores exemplos que o planejamento é a chave do sucesso, neste caso usado para o mal, mas por outro lado se utilizado com sabedoria s?o muitos os frutos colhidos com esse tempo “perdido”. Cada projeto é único, ent?o n?o adianta utilizar o que deu certo para um, dará certo para outro, depende. Sejamos conscientes e convictos de que a solu??o precisa ser construída.

As a project leader, you are cocreating the wave your team rides. By being present, intentional, and empowering through your words, actions, and thoughts, you can achieve exceptional results at record pace. One way to accomplish this is to have a simple accountability/transparency/communication system and process that drives the team (asana, teams/planner, etc) and use the team meetings to realign and raise the team’s value (designed for presence, gratitude, value alignment, and action). The project must align to the company’s overarching strategy, goals, kpis, values. This enables systemic collaboration and health within the team and org. It is so simple and extremely powerful! Keep driving amazingness with your beautiful energy, AM