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You're a project coordinator who wants to lead more effectively. What's the best way to start?

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As a project coordinator, you have a lot of responsibilities and challenges to deal with. You need to plan, organize, communicate, and monitor various tasks and resources to ensure the success of your projects. But you also want to improve your leadership skills and become more effective in your role. How can you do that? Here are some tips to help you get started.

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Eliana Oliveira

Gerente de TI | Gerente de Projetos | SAP SFSF | Gest?o de Projetos | Opera??es de TI
Mahamadou Maikano

Directeur Exécutif de CECAPP Jannginol | Consultant et formateur en gestion de projet et communication | Passionné par…
Jennifer A. Potter

1 Know your goals

The first step to becoming a better leader is to have a clear vision of what you want to achieve and why. You should align your goals with the objectives and expectations of your stakeholders, clients, and team members. You should also set SMART (specific, measurable, achievable, relevant, and time-bound) goals for yourself and your projects, and track your progress and performance regularly. Knowing your goals will help you prioritize, delegate, and make decisions more confidently and effectively.

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Rodrigo Bernardes, CNPI-T

Planejamento com consórcio | Especialista em investimentos | Palestrante em Educa??o Financeira
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Lembre-se que prioridade, SEMPRE, deverá ser empregada no SINGULAR. No momento em que prioridade se tornar prioridades, deixará de se tornar efetivo. Por isso, lembre-se: prioridade é só uma. Você pode até ser multitarefas, mas n?o pode ser multifoco.

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Katia RABETOKOTANY

Director of Local Finance and Monitoring and Evaluation |Governance| Public Finance| Leadership| Development| Project Management
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La communication avec l'équipe, il faut dès le début instaurer une ambiance de confiance et de respect. Faire comprendre à l'équipe que la communication est ouverte car une équipe où ?a ne communique pas, où des taches isolées seront faites, c'est la fin du projet pour moi.

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Caio Willer Capobianco Cosmo

Gerente industrial | Gerente de Qualidade | ESG |
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With my experience, I have identified that deeply understanding the team, their skills, and areas for improvement, establishing trustful relationships by promoting open and transparent communication, and ensuring clarity in expectations are solid foundations for a humanized and efficient leadership.

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Nauman Asif

Connecting High-performing Invoice Receivables from Real World Businesses with Conventional & On-chain Capital
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Empower your team: Trust, delegate, encourage decisions. Communication is key: listen, update, address concerns. Foster teamwork, build a positive environment. Develop your leadership: Reflect, seek feedback, identify areas to improve. Set a clear vision, share the roadmap. Be decisive, communicate choices effectively. Never stop learning: Stay updated, seek a mentor, share your knowledge. Start small, celebrate wins, be patient: Progress takes time, build momentum step by step. Bonus: Consider leadership training to boost your skills!

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2 Communicate clearly

Communication is key to any successful project, especially when you have to coordinate multiple people, tasks, and resources. You should communicate clearly and frequently with your team, clients, and stakeholders, using the appropriate channels and tools. You should also listen actively and empathetically to their feedback, concerns, and ideas, and address them promptly and respectfully. Communication is not only about sharing information, but also about building trust, rapport, and collaboration.

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Rodrigo Bernardes, CNPI-T

Planejamento com consórcio | Especialista em investimentos | Palestrante em Educa??o Financeira
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Comunica??o n?o é o que você fala, mas sim o que as pessoas entendem. Deu algum aviso, ministrou alguma aula ou simplesmente conversou com seu time, ao final de cada uma delas, reforce os pontos principais, reitere as novidades e pergunte se alguém ficou com alguma dúvida quando tiver alguma tarefa específica.

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3 Learn new skills

As a project coordinator, you need to have a variety of skills, such as planning, organizing, problem-solving, budgeting, negotiating, and reporting. But you should also be open to learning new skills that can enhance your leadership and project management abilities. For example, you can learn how to use different software or tools that can help you automate, streamline, or optimize your processes. You can also learn how to improve your soft skills, such as emotional intelligence, conflict resolution, or motivation.

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Rodrigo Bernardes, CNPI-T

Planejamento com consórcio | Especialista em investimentos | Palestrante em Educa??o Financeira
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O líder que achar que n?o precisa mais aprender, ele já fracassou. é preciso se encontrar aberto ao novo de forma frequente, bem como saner discernir o que e quando agregar novas práticas, pois adicionar conhecimentos é sempre uma necessidade perene.

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4 Seek feedback

One of the best ways to improve your leadership skills is to seek feedback from others. You can ask your team members, clients, stakeholders, or mentors for their honest and constructive opinions on your strengths and weaknesses, your performance and results, and your areas of improvement. You can also use self-assessment tools or surveys to evaluate yourself and identify your gaps and opportunities. Feedback can help you recognize your blind spots, learn from your mistakes, and celebrate your achievements.

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Rodrigo Bernardes, CNPI-T

Planejamento com consórcio | Especialista em investimentos | Palestrante em Educa??o Financeira
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Saiba ouvir o contrário, saiba receber opini?es que n?o convergem com o que você pratica ou imagina. De igual modo, saiba o que você incorpora, o que mudar e o que despresar. Lembre-se que somente você tem o poder de decidir se uma crítica é construtiva ou n?o.

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5 Be adaptable

Project coordination is a dynamic and complex field that requires you to be adaptable and flexible. You may face unexpected changes, challenges, or risks that can affect your plans, schedules, or outcomes. You may also have to deal with different personalities, preferences, or cultures that can influence your relationships and interactions. To be an effective leader, you need to be able to adjust and respond to these situations quickly and creatively, without losing sight of your goals and values.

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6 Inspire others

Finally, as a project coordinator who wants to lead more effectively, you need to inspire others to follow your vision and direction. You can do this by showing enthusiasm, passion, and commitment to your projects and goals. You can also do this by recognizing, rewarding, and empowering your team members for their contributions and achievements. You can also do this by setting a good example of professionalism, integrity, and excellence. By inspiring others, you can create a positive and productive work environment that fosters teamwork, innovation, and success.

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Rodrigo Bernardes, CNPI-T

Planejamento com consórcio | Especialista em investimentos | Palestrante em Educa??o Financeira
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Inspirar é deixar que o outro lhe conhe?a, é permitir que seu time lhe conhe?a além das quatro paredes da empresa. Tenha momentos de descontra??o para possibilitar a abertura de novos relacionamentos.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Eliana Oliveira

Gerente de TI | Gerente de Projetos | SAP SFSF | Gest?o de Projetos | Opera??es de TI
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Ouvir de forma genuína e atenta ao time de especialistas, levando em considera??o o que eles trazem com perguntas que demonstrem interesse e desejo de saber mais. Quando fizer sentido aplicar e dar o crédito quando n?o fazer com que o time entenda o ponto e busquem solu??es completas. é preciso fazer o time jogar junto com confian?a e quando demonstramos interesse e desejo de aprender como o time faz e pensa isso aumenta bastante o engajamento.

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Mahamadou Maikano

Directeur Exécutif de CECAPP Jannginol | Consultant et formateur en gestion de projet et communication | Passionné par la gestion de projets | Expertise en rédaction de projet, conseils et formation.
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Commencez par renforcer la communication avec l'équipe, définissez des objectifs clairs, assurez-vous de comprendre les besoins des parties prenantes, et identifiez les opportunités d'amélioration des processus.

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Jennifer A. Potter
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Spend more time planning and listening. To improve effectiveness when coordinating projects, be realistic about the time needed for planning activities. If you cant get the time before the project begins, be sure to carve it out early in the process. It’s a real danger to skip the necessary planning time and activities. Second and most important, improve your listening. You’re going to need to learn how to hear even what is not being said. Listening and processing what’s happening is key to coordinating the project effectively and managing stakeholders and their expectations.

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You're a project coordinator who wants to lead more effectively. What's the best way to start?

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1 Know your goals

2 Communicate clearly

3 Learn new skills

4 Seek feedback

5 Be adaptable

6 Inspire others

7 Here’s what else to consider

Project Coordination

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