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Last updated on 2024年8月10日

You're overseeing a dispersed volunteer team. How do you keep team spirit high across different locations?

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Managing a dispersed volunteer team presents unique challenges, especially when it comes to maintaining team spirit. Without the benefit of regular face-to-face interaction, you must be creative and proactive in fostering a sense of unity and enthusiasm among volunteers who might be spread across different cities, states, or even countries. The key lies in effective communication, shared goals, recognition of efforts, and the use of technology to bridge the physical gap. By employing thoughtful strategies tailored to your team's specific needs and leveraging the tools at your disposal, you can keep morale high and ensure that every member feels connected and valued, regardless of their location.

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Margaret Siyeni

Project Officer ( Volunteer engagement, Project design and management) Habitat for Humanity Malawi
Gabriel Nmakama

Energy || Sustainability || Business || Volunteering || SDG 1,7&17 Advocate.
William Dempsey

Adventure Guide at Adventures by Disney | Guest Talent Coordinator at Disney Imagination Campus

1 Virtual Meetups

Virtual meetups are essential for building camaraderie among dispersed volunteers. Utilize video conferencing tools to arrange regular meetings where everyone can share updates, celebrate milestones, and engage in team-building activities. These virtual gatherings help create a sense of belonging and give volunteers an opportunity to connect on a personal level. Encourage everyone to participate by speaking or presenting, which promotes inclusivity and ensures that all voices are heard. By seeing and interacting with each other, your team can form meaningful bonds that transcend geographical barriers.

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Mirian del Olmo Moreno

| Accesibilidad | Inclusión | Igualdad |
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Hay que adaptar las herramientas al nivel tecnológico del grupo y no al revés. La brecha digital puede darse de manera multifactorial y, en cuanto a la facilitación de las tareas voluntarias, nos corresponde a las profesionales promover la participación y presencia de todas las participantes en este tipo de encuentros. Informarnos previamente del acceso a dispositivos digitales, por ejemplo, y de las competencias digitales de cada integrante del grupo es fundamental para facilitar estos encuentros y su buen funcionamiento como cohesionares grupales del voluntariado.

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Heredes Ribeiro
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- Include volunteer team members by rotating them on ice breakers, show and tells, updates etc .... ( give them heads up) - Invite outside guests of notable influence / leadership to keep things fresh. - Crowdsource often -- ask the volunteers to vote on best time, length and format of meetings. - Dont be afraid to cancel a meeting if communication and engagement is occurring other places like social , Linked In etc ...

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Michelle Smith

Student at City Vision College
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Building relationships should always be forth right and honest. Working as a volunteer one must not take ownership of the assignment neither be bias, nor judge anothers situations. Communication is key in everything you do. Dont expect others to know what your expectationas are if you havent communicated what expectations are. Show people how you want things done verse expecting them to know what hasnt been conveyed. Everyone dont learn the same way neither work the same. Being open about what is expected makes the team & the dream work. Do the job you volunteered to do as a team. Make sure there is clarification of the mission at hand. Helps those who are in need the services being rendered. In all things have the spirit of love and joy

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2 Clear Communication

Clear communication is the cornerstone of a high-spirited volunteer team. Establish a reliable channel for updates, feedback, and questions. This could be through a dedicated email list, chat application, or project management software. Ensure that messages are consistent and regular, so volunteers feel informed and involved. Transparency about the organization's goals, progress, and challenges helps volunteers understand their impact and fosters a sense of shared purpose. Recognize the importance of two-way communication by actively soliciting input from your team, which can lead to valuable insights and increased engagement.

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Mirian del Olmo Moreno

| Accesibilidad | Inclusión | Igualdad |
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Para que la comunicación en un grupo se establezca de manera clara el liderazgo debe promoverlo desde los comienzos del proceso grupal y esto se hará inherente al grupo, incluso cuando vengan nuevas incorporaciones más adelante. Para que la comunicación sea clara hay que facilitar la confianza, transmitir tareas, objetivos y metodologías de manera accesible a todas las personas integrantes del grupo. Sobre unos cimientos fuertes y estables, se crea y construye desde la seguridad. Dinámicas de presentación, tanto personales como del propio proyecto, retroalimentación constante, seguimiento adaptado a cada participante y adaptado a la dinámica grupal facilitan la fluidez comunicativa y el buen funcionamiento y desarrollo de las tareas.

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3 Shared Goals

Shared goals unite your volunteers towards a common purpose. Clearly define the objectives of your organization and how each volunteer's work contributes to these aims. This alignment ensures that even when volunteers are working independently, they understand how their efforts fit into the bigger picture. Create smaller, collaborative projects that require cross-location teamwork to reinforce this interconnectedness. Celebrate achievements as a group, whether they're individual or collective successes, to highlight the collective effort and progress towards shared goals.

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Angie Campbell

Senior Pastor at The C3 Church/ Locations in Bury St. Edmunds, Colchester and Cambridge/ Director Global Leadership Network UK. Ireland/ Chaplain to the Mayor (22-23)/Lifethrive coach/ Breathe Women Collective/
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One thing I’ve found helpful is a comment phrase/ mantra / mission statement that all locations state at the beginning of an event / team meeting so alignment is garnered regularly. We ask who is … ‘ reaching and shaping a generation with the message and cause of Christ today?’ To which everyone replies- ‘we are!’ Mission statement are powerful if known and regularly championed.

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4 Recognition Programs

Recognition programs are vital for maintaining high team spirit. Acknowledge the hard work and achievements of your volunteers regularly. This can be done through shout-outs during virtual meetings, personalized thank-you notes, or highlighting contributions in newsletters or on social media. Implementing a formal recognition program can also provide additional motivation and a sense of accomplishment. Tailor rewards to your volunteers' preferences to make them more meaningful, whether it's certificates of appreciation, opportunities for further training, or leadership roles within the team.

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Gabriel Nmakama

Energy || Sustainability || Business || Volunteering || SDG 1,7&17 Advocate.
(已编辑)
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This aspect plays an important role in fueling drives for success. For example, I volunteer under a section for the Society of Petroleum Engineers. My Section recently received a recognition for professional development. This award does not only boost the morale to do more, it's keeps other sections on the go to excel and break new grounds. Either for lessons or for successes, recognitions are encoded messages in display.

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Margaret Siyeni

Project Officer ( Volunteer engagement, Project design and management) Habitat for Humanity Malawi
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One thing I have found helpful is to award certificates of recognition and appreciation to volunteers. For example, at my work place we always give volunteers certificates at the end of the build and it's something that not only motivates them to do more but also they feel valued and appreciated.

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5 Engaging Activities

Engaging activities keep the enthusiasm alive in a dispersed volunteer team. Organize virtual events such as workshops, guest speaker sessions, or online socials that align with your team's interests and mission. These events not only provide learning opportunities but also facilitate informal interaction and fun. Encourage volunteers to suggest and lead activities, which empowers them and brings fresh ideas to the table. By incorporating a variety of engaging activities, you ensure that volunteering remains an enjoyable and rewarding experience.

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Margaret Siyeni

Project Officer ( Volunteer engagement, Project design and management) Habitat for Humanity Malawi
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An example I have seen and implemented is to engage the volunteers in fan activities. For example, at my work place after the build or in-between builds (we construct houses for the vulnerable groups), we always plan for fan activities with community members to just have time to relax e.g playing football

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William Dempsey

Adventure Guide at Adventures by Disney | Guest Talent Coordinator at Disney Imagination Campus
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Engaging in similar activities across a wide network can be an easy way to connect volunteers. For example, a simple social media challenge with rewards or recognition items can lead to fun and creative interactions among the volunteers. Hosting this challenge within a newsletter or private social media group could be a way to feature and connect several of the volunteers after their submissions.

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6 Tech Tools

Tech tools are indispensable for managing a dispersed volunteer team effectively. Leverage platforms that facilitate collaboration, such as shared online documents, task management systems, and cloud storage for easy access to resources. These tools help maintain organization and transparency, which are crucial for remote teamwork. Provide training for any technology you implement to ensure all volunteers are comfortable using it. By harnessing the power of technology, you can streamline communication, collaboration, and project management, keeping your team connected and focused on their goals.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Shelley Chandler

Transitional Family Services
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Small gifts to acknowledge their time and effort also go a long way. This is especially true if the gifts are useful to the volunteers.

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You're overseeing a dispersed volunteer team. How do you keep team spirit high across different locations?

1

2

3

4

5

6

7

1 Virtual Meetups

2 Clear Communication

3 Shared Goals

4 Recognition Programs

5 Engaging Activities

6 Tech Tools

7 Here’s what else to consider

Volunteer Management

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You're overseeing a dispersed volunteer team. How do you keep team spirit high across different locations?

1

2

3

4

5

6

7

1 Virtual Meetups

2 Clear Communication

3 Shared Goals

4 Recognition Programs

5 Engaging Activities

6 Tech Tools

7 Here’s what else to consider

Volunteer Management

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感谢您的反馈

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