Ensure everything is ready by: Creating a task list with deadlines and prioritizing critical materials. Delegating tasks to the right team members and monitoring progress. Holding regular check-ins to address issues and keep everything on track. Efficient planning and communication keep events on schedule.

Communication is key. Communicate with everybody who is involved in putting this function together at least once or twice a week depending on how soon the deadline should be met. Make sure that everyone gives feedback whether in writing or verbally to show accountability, and make sure that all of this communication is on a centralized platform where everyone involved can access the information. It is always best to have a backup plan, so that if one supplier cant deliver at the 11th hour you don't have to worry. lastly make sure that you don't forget to acknowledge the effort that was put in by everyone who was involved in organising this, it will motivate them to keep on working together with you in future.

Well in that case I make 4 groups having 5 members in each group. 1. Can manage Vendors Supplier and Budget. 2. Check the event Entertainment like food, Beverages sitting arrangements. 3. Confirm setup and installations like mic, Sound Speakers. 4. For backup Incase of emergency need something for event