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You're a nonprofit leader with a full plate. How can you make sure your team's needs are met?

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You're a nonprofit leader with a full plate. How can you make sure your team's needs are met? As a nonprofit leader, you have to juggle multiple roles and responsibilities, from fundraising and budgeting to program design and evaluation. You also have to manage a diverse and passionate team of staff, volunteers, and partners who rely on your guidance and support. How can you balance your own workload and priorities while ensuring your team's well-being and performance? Here are some tips to help you lead your team effectively and productively.

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Jerome Yuen

Mentor / Board Director / Social Sector / Humanitarian Work / Mental & Physical Well-being / World Vision Singapore
Benjamin Tay

Problem Solver | Community Builder | ex-Non Profit Leader | ex-Private Equity | Accidental Athlete | The Best is Yet to…
Rebecca White

I help nonprofit leaders put their strategy into action so they can grow impact & revenue while reducing overload…

1 Delegate and empower

One of the most important skills for a nonprofit leader is delegation. You can't do everything by yourself, and you shouldn't try to. Delegating tasks and responsibilities to your team members not only frees up your time and energy, but also empowers them to grow and develop their own skills and talents. Delegation also shows that you trust and respect your team, which boosts their morale and motivation. To delegate effectively, you need to communicate clearly what you expect, provide feedback and support, and acknowledge their efforts and achievements.

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Jerome Yuen

Mentor / Board Director / Social Sector / Humanitarian Work / Mental & Physical Well-being / World Vision Singapore
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If you are a micro-managing leader, you need to learn to delegate and empower. Everyone has a limit to what they can achieve so getting a team is a way to do more. I operate in the charity sector in Singapore and we have a common method of "many helping hands". With external partners, it is often knowledge, connections, etc. However, when it comes to the team, it is about leveraging the strength and talent of team members. Of course, a delegated model will also improve the ownership of the work, the deliverables, and the outcome/impact. If you are not delegating and empowering your team, start today.

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Benjamin Tay

Problem Solver | Community Builder | ex-Non Profit Leader | ex-Private Equity | Accidental Athlete | The Best is Yet to Be
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Empowerment in measured doses is just as important. We must always remember that team members have varied responsibilities as they go about their different tasks. They need to be able to see the relevant endpoints and results of their empowered achievements. Something too big picture might not work for an exec level team member, and something too minute might not work well for a senior level team member.

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Christina Allrich

Executive Director. Project Management. Strategic Planning. Lifelong Learner.
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Setting clear expectations with your team can help in delegation and empowering our team members to take ownership of the tasks assigned. Providing clarity around decision-making and expectations of the finished product will reduce back-and-forth stress.

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2 Communicate and collaborate

Another key skill for a nonprofit leader is communication. You need to communicate your vision, goals, and strategies to your team, as well as listen to their ideas, concerns, and feedback. Communication helps you align your team's efforts, resolve conflicts, and foster a culture of collaboration and innovation. To communicate effectively, you need to use different channels and methods, such as email, phone, video, or face-to-face meetings, depending on the situation and the preferences of your team. You also need to encourage open and honest dialogue, ask questions, and show empathy and appreciation.

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Benjamin Tay

Problem Solver | Community Builder | ex-Non Profit Leader | ex-Private Equity | Accidental Athlete | The Best is Yet to Be
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Collaboration is such a buzzword. I would caution against going straight into collaborating across teams, especially in smaller Non profits. This might cause conflict among team members as collaborating may be seen as overstepping. Figure out your end goal first. Does it require cross team work? What will the collaboration look like? How would you apportion the tasks?

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Tracy L. Williams

President and CEO @ YWCA SEW | Executive Leader
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Collaboration is key for team members getting their needs met. Communication is actually necessary for truly inclusive teamwork. I prefer this way of working to promote equity, notice emerging talent, and learning the needs of staff members - often best that uncovered when roles and responsibilities are interdependent.

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Christina Allrich

Executive Director. Project Management. Strategic Planning. Lifelong Learner.
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Foster a collaborative and supportive team environment where team members feel empowered to collaborate, share ideas, and support one another. Encourage teamwork, cross-functional collaboration, and peer-to-peer support.

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3 Prioritize and plan

A third skill for a nonprofit leader is prioritization. You need to prioritize your tasks and projects based on their urgency and importance, as well as the resources and capacities of your team. Prioritization helps you focus on what matters most, avoid distractions and procrastination, and manage your time and energy efficiently. To prioritize effectively, you need to set SMART goals (Specific, Measurable, Achievable, Relevant, and Time-bound), break them down into manageable steps, and track your progress and results. You also need to plan ahead, anticipate challenges, and adjust accordingly.

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Rebecca White

I help nonprofit leaders put their strategy into action so they can grow impact & revenue while reducing overload. Standards for Excellence? Licensed Consultant
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I'd refine this down to important or important and urgent. Often the (seemingly) urgent is not that important. So, having a filter that helps you recognize what's important is key.

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4 Learn and improve

A fourth skill for a nonprofit leader is learning. You need to learn from your experiences, successes, and failures, as well as from your team, peers, mentors, and other sources of knowledge and inspiration. Learning helps you improve your skills, knowledge, and performance, as well as adapt to changing needs and opportunities. To learn effectively, you need to seek feedback, reflect on your actions and outcomes, and identify areas for improvement. You also need to invest in your professional development, such as taking courses, reading books, or attending events.

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5 Balance and recharge

A fifth skill for a nonprofit leader is balance. You need to balance your work and personal life, as well as your physical, mental, and emotional health. Balance helps you prevent burnout, stress, and fatigue, as well as maintain your passion and purpose. To balance effectively, you need to set boundaries, limit your work hours, and delegate or say no to tasks that are not essential or urgent. You also need to recharge your energy and motivation, such as by taking breaks, exercising, meditating, or pursuing hobbies and interests.

You're a nonprofit leader with a full plate. How can you make sure your team's needs are met? These are some of the skills that can help you lead your team effectively and productively. What other skills do you think are essential for a nonprofit leader? Share your thoughts and tips with us.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're a nonprofit leader with a full plate. How can you make sure your team's needs are met?

1

2

3

4

5

6

1 Delegate and empower

2 Communicate and collaborate

3 Prioritize and plan

4 Learn and improve

5 Balance and recharge

6 Here’s what else to consider

Non-profit Leadership

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You're a nonprofit leader with a full plate. How can you make sure your team's needs are met?

1

2

3

4

5

6

1 Delegate and empower

2 Communicate and collaborate

3 Prioritize and plan

4 Learn and improve

5 Balance and recharge

6 Here’s what else to consider

Non-profit Leadership

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